IDENTIFYING DEPENDENCIES & LIMITATIONS IN THE ORDERING UNITS AT COLUMBIA & CORNELL
Columbia:
1) Relies on Libraries Information Technology Office (LITO) to establish EDI for ordering and invoicing and loading of records for firm orders. IT is separate from acquisitions.
2) Order & Receiving unit (OAR) must wait until vendor submits two forms required by the University before a vendor record can be established in Voyager. Vendor creation is done in Acquisitions Accounting Services (AAS) unit which is in different department.
3) Order & Receiving Unit (OAR) in Monograph Acquisitions Services must receive permission from Collection Development before proceeding with any single item order over $500.
4) MAS must receive permission from Collection Development to allow funds to overcommit.
Cornell:
1) The number of records for a particular vendor in Voyager can make it difficult to use either Access or Voyager-created queries as effectively as would be possible if each vendor had only one record for monograph firm ordering purposes.
2) Ordering staff must solicit help from Accounting staff to make a procurement card purchase of more than $500.
3) If in the process of approving daily POs, a fund is overcommitted, staff must contact, and then wait for word from the selector, for assigning a different fund.
4) Sometimes the very brief records created through the POOF interface don't reflect an accurate representation of what the selector wants, resulting in investigation and re-searching of OCLC.