CCMR's email service is scheduled to end Dec. 15th (as of 11/28/12).
Lead initially is Barry. Subsequent lead for this transition is Michael.
Michael Hint will take the lead on this migration once CIT is provisioning the services.
Before and after this, Michael will assist with client issues, and interface as necessary with CIT's email service group.
Goal
CCMR-addressed email continues to work as required after Barry turns off his email provisioning services. Specifically:
- Ensure email intended for Freed folks gets to them, for as long as necessary. Indeed, will the need ever sunset, and if so, when?
- To the degree appropriate, ensure "send as" <*@ccmr.cornell.edu> works correctly. Who all needs/ want this service, actually? Will the need sunset, and if so, when?
Strategy
Migrate service functions to CIT-provisioned services
Oliver's meeting notes, 11/28/12's mtg
Barry:
- Must map to Exchange, both receive and send.
- Move existing email into exchange. Otherwise, past email history lost!
- All POP. Idea: Copy to Windows, so caps, characters, etc. transfer/ translate correctly.
- Deadline is Dec. 15, 2012.
Joanne: There are about a dozen emails to deal with, for the Freed group.
Michael: CRCF staff can use Bomgar to share screens, to provide off-campus support to members off-campus who have a decent enough network connection.
My sense from group's discussion: Not a big call for "send as" CCMR. That is, NetID@cornelll.edu was desired by most/ all. BUT, if on a list with a CCMR email address, must unsubscribe/ resubscribe with NetID@cornell.edu address.
Barry: In WhoIAm, set up email alias. Must be hand-done by CIT originally (and must be specified then "now"!), if even desired. To revert to NetID@cornell.edu later, end-user can do this.
Decision at meeting:
Michael will contact all users by email, and bcc: Joanne. Non-responses should be tracked down (phone, in-person, carrier pigeon.), if possible.
Past email threads, pre-meeting
Barry, 11/20/12, 2:34 PM
This is in process.
(a) Receiving exists. Currently, the Exchange email group at CIT has configured their mail routers to handle mail to users @ccmr.cornell.edu. All we need to do is establish a mapping for folks to continue to receive email. E.g. ppb//AT//ccmr.cornell.edu -> pb41//AT//cornell.edu. Sending as the old address still needs some work, but CIT has assured me that the outgoing name of ppb//AT//ccmr.cornell.edu could be established for pb41. I don't recommend this, but if you want it, you need to let me know.
(b) It is possible to configure alpine to talk to the exchange server, but I have not done this yet myself. (I use outlook on windows.) A couple years ago I successfully migrated my large pine mail store to outlook using the cu-addressmagic tool provided by CIT.
Peter, 11/20/12, 12:51 PM
As CCMR e-mail server will be gone, the following issues have to be addressed for some of CCMR users:
(a) resolving CCMR domain name to Cornell WebMail account at least for a period of one year.
(b) Installing PC Pine or better Linux VM tools supporting Pine to access (enormous) e-mail archives but also other useful data that will be transferred from CCMR nodes.
Oliver, 11/20/12, 10:23 AM
(4) CCMR-specific email. Send and receive?