LESSONS LEARNED WORKING GROUP
Session 2 Notes - 10/21/2008
MEETING ATTENDEES:
Micci Bogard, Greg Bronson, Greg Busby, RJ Davies, Jean Gustafson, Graham Hall, Stephanie Herrick (co-Facilitator), Butch Labrecque (co-Facilitator), Ned LaCelle, Benoit McNicoll, Greg Menzenski, Christine O'Brien, Ron Parks, Nathan Reimer, Andy Slusar, Casper Vanwyk
ADMINISTRIVIA:
- IS Activity Code - 1853: Lessons Learned Working Group
- Confluence Site - https://confluence.cornell.edu/display/LLWG/Home
- LLWG Session 3 - TBA
AGENDA:
- Review Agenda
- Purpose of the Meeting & Tie back to Session 1
- "Report Back" presentations (15 min each) & Group Feedback (10 min each)
- Closing
PURPOSE OF MEETING:
Share & discuss working groups' results (potential solutions to top LL problems) and present strategies for implementing the solution(s) to the group in order to create and improve LL practices & tools
INTRODUCTIONS, NEW EXPECTATIONS AND TIE-BACK TO KICKOFF MEETING:
We had 3 new members join us: Greg Busby, Jean Gustafson & Graham Hall (Welcome, Jean, to the Sharing Outcomes team, Greg to the Best Practices team and Graham to the Facilitation team).
...
We discussed how many of the Expectations expressed in Session 1 would be addressed (to some degree) in Session 2 and that we tried to work in folk's evaluation feedback from Session 1 into Session 2's agenda. Evaluations will be handed out at each session. Looking ahead to Session 3, we will make every effort to incorporate participant's feedback.
REPORT BACK & GROUP FEEDBACK
Each team was asked to present their working group results with the larger group and allow time to collect feedback. The report-back format was as follows:
1. Introduce work group team members for the benefit of new LLWG participants
2. Provide clear definition of problem(s) addressed by the work group
3. Present the proposed solution(s)
4. Suggest strategies for implementing the solution(s)
5. Recommend next steps (action plan)
"Facilitation" Team* (Top Problems ID#1) - Ron, Micci, Lisa, GregB, Irina, Graham
Solutions:
- Meeting Checklists
...
- <ask each team to record theirs>
"Best Practices" Team (Top Problems ID#2) - RJ, Nathan, GregM, Andy, Greg
Solutions:
- SIG & Process
...
- <ask each team to record theirs>
"Sharing Outcomes" Team (Top Problems ID#4) - Sue, Ned, Benoit, Christine, Casper, Jean
Solutions:
- Repository
...
- <ask each team to record theirs>
CLOSING/NEXT STEPS
- We recapped progress to date and illustrated how the LLWG teams and deliverables are naturally interdependent:
- Teams were asked to meet to incorporate feedback received from the larger group into their solutions
- Steph & Butch will post meeting notes to Confluence, plan Session 3 (agenda TBA)
- Post-meeting evaluation
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