Page History

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Unit: Cataloging

Date last updated: 3 8/2811/2023

Date of next review: January 2024

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1. Location:  afr (for DVDs) or afr,anx for videocassettes
2. Call number:  Accession number: Use CLAMSS to assign the accession number. See instructions  
               afr  Video 25 afr  Videodisc 1

3. Anchor
   africanaspec africanaspec

   Barcoding:   DVDs: Place barcode on inside cover of the DVD container in upper right corner, just above videodisc tray.  Videocassettes: Place barcode on right corner of cassette, just above window of the tape.
4. Physical Processing:  Annotate location flyer with accession number and brief title and send items to LTS Physical Processing.

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• Location:  afr
• Call number:  Accession number for both items, using appropriate term for accompanying printed material. Use CLAMSS to assign the accession number. See instructions  
• Barcoding:  use single barcode on each piece 
•     See also special instructions  
• Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Be sure to pencil the call number on the printed text.

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1. Location:  ---,anx
2. Call number:  LC-type, or Accession number (using CLAMSS).

3. Anchor
   special special

   Special Holdings instructions when processing a storage master: Suppress Holdings record from public display, add Holdings note:  Storage Master--Not for public use
4. Barcoding:   See     general notes . See container instructions above for the   Annex . 
5. Physical Processing:  Use CLAMSS to assign the accession number. See instructions .  Annotate location flyer with call number and brief title and send items to LTS Physical Processing.
6. Accompanying DVDs: Any accompanying DVDs designated for any Annex location will be stored separately in a jewel case with its own item record.

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1. Location: math
2. Call number:  Use CLAMSS to assign the accession number. See instructions    
3. Holdings notes: No note necessary for Math.   
4. Barcoding: see      general  notes      
5. Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Pencil the call number on the cassette label and on a press-apply label on the container.  

   Math Library: Accompanying videos  

   • Location (create separate holdings records):  math (for text) math (for video)
   • Call number:  LC-type for text  ;   Accession for video
   •  Holdings note (for text): Accompanying video (accession #) available at Circulation Desk
   • Barcoding:    see   general notes  
   • Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Be sure to pencil the call number in main text.  

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• Location:  fine (for DVDs) or fine,anx (for videocassettes)
• Call number:  Accession number (e.g. for videocassettes: fine / Video 105). Use CLAMSS to assign the accession number. See instructions    
• Barcoding: see   general notes
• Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing.

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1. Location:  ech,av ; sasa,av ; was,av
2. Call number: Accession number: Use CLAMSS to assign the accession number. See   instructions .    For videodiscs only, accession number will be followed by language/area code   ech,anx (or sasa,anx or was,anx)  Video 105 ech,av (or sasa,av or was,av)  Videodisc 700 ([SEA] [SA] [CHI] [JPN] [KOR]
3. Holdings note: Shelved in Uris Library Dean Room          
4. Barcoding:  See general notes  ;  See also   special instructions  
5. Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing
6. Accompanying materials: Whether book accompanies videocassette or DVD or videocassette or DVD accompanies book, they should be handled the same as items for Uris, using the appropriate accession number/call number and location (ECH, SASA, WAS). See Uris Dean Room  section, being careful to scroll to the section that fits your situation.

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1. Location:  mus,av
2. Call number: Accession number: Use CLAMSS to assign the accession number. See instructions .  Exception:

   Anchor
   musicexcept musicexcept

   Do not use CLAMSS for Blu-ray discs. Music Library staff will assign accession number.    mus,av  Videotape 1000 mus,av  DVD1000
3. Barcoding: DO NOT BARCODE. Music Library staff will create item records, barcode, and note piece count.  
4. Physical Processing: Put disc or cassette in separate case. Note the call no. and Holdings hrid on location flyer or scrap card and send items to Music Library for physical processing. DO NOT TATTLE TAPE. DO NOT ADD CALL NUMBER LABEL. All call number and property marking will be done at the Music Library.

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2. Call number: Accession number for both items, using appropriate term for accompanying printed material. Use CLAMSS to assign the accession number. See   instructions   

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• Videocassettes w/accompanying material:
  • Location:  uris,anx
  • Call number: Accession number for both items, using appropriate term for accompanying printed material. Use CLAMSS to assign the accession number. See instructions  
  • Barcoding: Barcode item(s) as appropriate, depending on whether accompanying material fits in the cassette case, creating item records as necessary. See   special instructions  
  • Holdings details:
    • Holdings statement: 1 v.
    • Holdings statement for supplements: 1 Booklet         
  • Physical Processing: Annotate location flyer with call number and brief title and send items (rubber-banded together) to LTS Physical Processing. Call number labels will need to be made for each physical piece
• Videocassettes that accompany books:
  • Location:  olin,anx         
  • Call number: LC-type
  • Send video and accompanying material to Conservation Dept. w/note that box should be made to handle all pieces and that completed box should be returned to cataloger for cataloging
  • Barcoding: Do not barcode until box is made. Barcode box only, and include appropriate piece count in item record
  • Physical Processing: Annotate location flyer with call number and brief title (if appropriate) and send items to LTS Physical Processing. Call number labels will need to be made for each physical piece
• DVDs w/accompanying material:
  • Location:  uris
  • Call number prefix: Dean Room
  • Call number: Accession number for both items, using appropriate term for accompanying printed material. Use CLAMSS to assign the accession number. See instructions      
  • Barcoding: Barcode DVD  container only, and include appropriate piece count.        
  • Holdings details:
    • Holdings statement: 1 videodisc
    • Holdings statement for supplements: 1 Booklet    
  • Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Labels will need to be made for each physical piece
• DVDs that accompany hardcover (or paperback) books:  
  • Location:  uris         
  • Call number: LC-type
  • Holdings details:
    •   Holdings statement:1 v.
    •   Holdings statement for supplements: 2 DVDs / Holdings statement for supplements note: <in pockets of text>
  • Barcoding: Barcode text only, create item record, and change piece count as appropriate. Include note on flyer that volume includes DVD in pocket.
  • Physical Processing: Send items to LTS Physical Processing. Call number labels will need to be made for each physical piece

  Note: If more than 2 DVDs are received or if DVDs are too big to put in pockets in book, do not create item records. Send to Conservation Dept. with note that box should be made to handle all pieces and that completed box should be returned to cataloger for barcoding.

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