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- Display Instance record. Verify that record matches book. If the title is lost or missing, see special instructions below.
- If the title is a serial, check for and report an open purchase order.
- Display relevant item records:
For single-part monographs, delete item record . (Procedure #135)
- For multipart monographs and serials, note item statuses and Enum/Chron information, then delete item record(s) (Procedure #135) .
- Any withdrawn item that is older than 6 months will be batch deleted by Batch processing periodically. <--(Double-check with Batch Processing)
- Display relevant Holdings record:
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Note: the macro that will enter the above information is: ,,w (with the cursor in the Note field).
5c. When withdrawing only certain parts of a multipart monograph or serial, include in the WITHDRAWN note specific information on which parts are being withdrawn – Examples Example:
6d. If the part(s) being withdrawn are accompanying material that is included in the bibliographic description for the title (such as supplements or or maps in a pocket), add a note specifying that the supplement/map/etc. has been withdrawn – Examples Example:
e. Edit
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the appropriate Holdings Statement(s) to reflect ONLY those holdings that are retained. However, if you are withdrawing all parts of a multipart monograph or serial, retain the
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Holdings Statement information as is.
f. If all volumes have been withdrawn,
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check the suppress from discovery box in the Holdings. Suppressing the Holdings will automatically queue the MFHD for deletion from OCLC. For serials, also set the
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Receipt Status to "Not currently received."
g. Repeat these steps for all copies and locations to be withdrawn.
Re-display bibliographic record:
a. Add a 948 local statistics (Procedure #26) field to the BIB record, using the value "w" for type of transaction. LTS staff:: For multipart items, record the number of pieces withdrawn in a 948 $x. Example: 948 2# $a 20040902 $b w $d abc23 $e cts $x 3
b. If there are no active (unsuppressed) holdings records remaining for the title, suppress the BIB record . Adding the 948 and suppressing the BIB record will automatically queue the BIB record for deletion from OCLC.
- If you have the physical pieces in hand, stamp them "Withdrawn."
- Dispose of the withdrawn physical pieces as follows: Send to LTS Documents all items that bear a "Federal Publications" sticker, have been stamped "Depository", or have a "D" penciled on the cover, title page, or other preliminary pages.
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