Scope: This is the procedure that RMC staff use to create an accession number for a bound manuscript or archival collectionan archival item that is not being accessioned in ArchivesSpace. We assign a number to each new accession. The accession number goes in 541 $e on the Voyager holdings record, and is used to help track accessions for the purpose of compiling annual statistics.
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Unit: RMC
Date last reviewed: 10/26/2018
Date of next review: August 20192020
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Here is how to construct an accession number:
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To determine what number to use for the last part of the accession number, see the "Mss accession numbers" or "Arch accession numbers" spreadsheet in the online Accession Book. Use the next number in sequence, and record it in the spreadsheet, along with the collection number.
Examples:
M161M191-03-006 for a bound manuscript collection accessioned in March of 20162019; the "Mss accession numbers" spreadsheet showed shows that the previous accession was M161M191-03-005
A162A192-10-001 for the first archival (University Archives) collection item to be accessioned outside of ArchivesSpace in October 20162019