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Unit: Copy Cataloging & Inputting
Date last updated: 06 04/143/20182019
Date of next review: April 20192020
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General Barcoding Guidelines
Vocabulary examples
Inserts laid in containers
Individual libraries
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- Location: afr
- Call number: Accession number (Use CLAMSS ): afr |h Cassette 3 ; afr |h Sound disc 1
- Barcoding: Follow general barcoding guidelines in this procedure
- Physical Processing: Scrap card with Write on scrap card or flyer the assigned accession-type call number (CLAMSS) and send item to Physical Processing
Africana Library: Accompanying cassette/disc
Audio cassettes or discs issued as accompanying material are stored separately from the main item in individual plastic containers. Thus, if the book and audio cassettes or discs are issued in a manufacturer's paper sleeve or case, discard the sleeve or case and provide clear plastic containers for each item
- Location: afr
- Call number: LC-type for main item. Accession number (CLAMSS) for accompanying cassette or disc
- Barcoding: Follow general barcoding guidelines in this procedure
- Physical Processing: Pencil the call number on the main text onto a scrap card with the assigned accession-type call number and send items to Physical Processing
- MFHD note: |z Request disc at Circulation Desk.
Africana Library: Audio cassette/disc with accompanying print material
- Location: afr
- Call number: Accession number (CLAMSS) for audio cassette or disc; Accession number + Appropriate term for print material
- Barcoding: Follow general barcoding guidelines in this procedure
- Physical Processing:
- Scrap card with the assigned accession-type call number and send items to Physical Processing
- Pencil the call number on the accompanying text
- Use 'Requires Special Handling" flyer or circle "Special Handling" on flyer
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- Location: ech sasa, was
- Call number: LC-type
- Place in black plastic case. Include any paper covers and/or inserts from jewel case, when sending to Physical Processing.
- Barcoding: Barcode each container (outside upper right corner to opening edge)
- Physical Processing: Scrap card with Write on scrap card or flyer the assigned LC-type call number and send item(s) to Physical Processing
Asia Collections: Accompanying discs
- Disc(s) accompanied by book(s) (whether audio disc accompanies book or book is guide to audio disc), the audio disc will be put into pocket of book and shelved in stacks as one unit. If the accompanying book(s) are too small to hold the disc(s): a box will be made so they can be shelved together in the stacks. Do not barcode at this stage. Pencil call number on main text and send everything to Conservation for box creation, after which it will be forwarded to a cataloger. At that point, barcode the piece(s). Create an item record and adjust the PIECES count as necessary, update the MFHD if needed.
- Call number: LC-type
Book w/acc. disc: 866 1 v.
867 1 audio disc |z <in pocket of text>
Disc w/acc. book/guide: 866 1 audio disc |z <in pocket of text>
867 1 guide
- Barcoding:
- Barcode book, create item record, and adjust piece count as appropriate.
- Include note on flyer that volume includes disk in pocket, or put disk in mailing box and rubber band to book. Use "Requires Special Handling" flyer or circle "Special Handling" on flyer.
- Physical Processing:
- Scrap card with Write on scrap card or flyer the call number and send items to Physical Processing
- Physical Processing staff will write call number on inner ring of audio disc with indelible ink
Asia Collections: Accompanying cassettes
Books accompanied by cassettes, or cassettes accompanied by books will be housed in the Annex where the book(s) and cassette(s) are shelved separately. Barcode the piece(s) and adjust the piece count as necessary.
- Call number: LC-type
- Physical Processing: Staff will write call number on inner ring of audio disc with indelible ink
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Fine Arts: Accompanying discs
Disc(s) accompanied by book(s) (whether audio disc accompanies book or book is guide to audio disc), the audio disc will be put into pocket and item(s) shelved in stacks.
- Location: fine
- Call number: LC-type
Book w/acc. disc: 866 1 v.
867 1 audio disc |z <in pocket of text>
Disc w/acc. book/guide: 866 1 audio disc |z <in pocket of text>
867 1 guide
- Barcoding:
- Barcode book, create item record, and adjust piece count.
- Include note on flyer that volume includes disk in pocket, or put disk in mailing box and rubber band to book. Include "Requires Special Handling" flyer or circle "Special Handling" on library flyer.
- Physical Processing:
- Scrap card with Write on scrap card or flyer the call number and send items to Physical Processing
- Phys. Proc. staff will write call number on inner ring of audio disc with indelible ink
Fine Arts: Accompanying cassettes
Books accompanied by cassettes, or cassettes accompanied by books will be boxed to go into the stacks. Do not barcode any of the pieces. Pencil the call number on the main text(s) and send everything to Conservation. After Conservation staff have completed their work, they will forward the material to the cataloger. At that point, barcode the piece(s). Create an item record and adjust the PIECES count as necessary, update the Mfhd if needed.
- Location: fine
- Call number: LC-type
- Physical Processing: When item has been returned to cataloger and item record has been created, send the material to Physical Processing
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- Location: hote ilr jgsm
- Call number: LC-type
- Barcoding: Follow general barcoding guidelines in this procedure
- Physical Processing: Scrap card with Write on scrap card or flyer the assigned LC-type call number and send item(s) to Physical Processing
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- Location: mann
- Call number: LC-type
- Barcoding: Follow general barcoding guidelines in this procedure
- Physical Processing: Scrap card with Write on scrap card or flyer the assigned LC-type call number and send item(s) to Physical Processing
- Accompanying material: (whether Whether CD accompanies book or book is guide to CD, the disk will be put into a pocket of the book when possible. Otherwise, barcode main piece and send materials to the attention of Mann processing staff). See LTS Procedure #24.
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- Location: math
- Call number: LC-type
- Barcoding: Follow general barcoding guidelines in this procedure
- Physical Processing: Scrap card with Write on scrap card or flyer the assigned accession-type call number (CLAMSS) and send item(s) to Physical Processing
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- Location: mus,av
- Call number: LC-type for main item Accession , accession number (CLAMSS) for accompanying audio cassette(s), disc(s), CD(s) or CD-ROM(s) Examples: [use CLAMSS to assign number]
- mus,av |h Cass 86
- mus,av |h CD 27
- mus,av |h CD-ROM 5
- mus,av |h LP 10
- Barcoding: Do not barcode audio recording
- Physical Processing:
- Send the cassette/disc/CD/CD-ROM(s) directly to the Music Library.
- Be sure to pencil the call number on the main text. In addition, pencil a note alongside the call number reading: "Accompanying cassette/disc/CD/CD-ROM(s) stored in sound recordings" under call no. [number]
- MFHD notes: |z Accompanying text shelved in stacks.
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- Location: olin
- Call number: LC-type
- Place in black plastic case. Include any paper covers and/or inserts from jewel case, when sending to Physical Processing.
- Barcoding: Place barcode outside case, upper right corner next to opening edge.
- Physical Processing: Scrap card with Write on scrap card or flyer the assigned call number and send item(s) to Physical Processing
Olin: Accompanying discs
Disc(s) accompanied by book(s) (whether audio disc accompanies book or book is guide to audio disc), the audio disc will be put into pocket and item(s) shelved in stacks.
If the accompanying book(s) are too small to hold the disc(s), the book(s), a box will be made so they can be shelved in the stacks. Do not barcode at this stage. Pencil call number on main text and send everything to Conservation for box creation, after which it will be forwarded to a cataloger. At that point, barcode the piece(s). Create an item record and adjust the PIECES count as necessary, update the Mfhd if needed.
- Location: olin
- Call number: LC-type
Book w/acc. disc: 866 1 v.
867 1 audio disc |z <in pocket of text>
Disc w/acc. book/guide: 866 1 audio disc |z <in pocket of text>
867 1 guide
- Barcoding:
- Barcode book, create item record, and change piece count to 2.
- Include note on flyer that volume includes disk in pocket, or put disk in mailing box and rubber band to book. Include "Requires Special Handling" flyer or circle "Special Handling" on library flyer as appropriate.
- Physical Processing:
- Scrap card with the Write on scrap card or flyer the call number and send items to Physical Processing
- Phys. Proc. staff will write call number on inner ring of audio disc w/indelible ink
Olin: Accompanying cassettes
Books accompanied by cassettes, or cassettes accompanied by books will go to the Annex where the book(s) and cassette(s) will be stored separately. Barcode as appropriate and adjust the piece count as necessary in the item record.
- Location: olin,anx
- Call number: LC-type
Olin: Audiobooks
If Olin or Uris has print copy of book, use the same call number, and modify the date
- Location: olin or uris for discs
- olin,anx for cassettes
- Call number: LC-type
- Physical Processing:
- Obtain case(s) from Physical Processing supply cabinet and barcode the case only (i.e., do not barcode cassettes themselves). Be sure to adjust the PIECES count in the item record.
- Do not discard original box. Send box , send it along with plastic case to Physical Processing.
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- Location: orni
- Call number: LC-type
- Barcoding: Follow general barcoding guidelines in this procedure
- Physical Processing: Scrap card with Write on scrap card or flyer the assigned LC-type call number and send item(s) to Physical Processing
- Accompanying material: Whether CD accompanies book or book is guide to CD, the disk will be put into a pocket of the book when possible. Otherwise, barcode main piece and send materials to the attention of Mann processing staff). See LTS Procedure #24.
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Uris Library: Accompanying discs
- Disc(s) accompanied by book(s) (whether audio disc accompanies book or book is guide to audio disc), the audio disc will be put into pocket and item(s) shelved in stacks.
If the accompanying book(s) are too small to hold the disc(s), a box will be made so they can be shelved together in the stacks. Do not barcode at this stage. Pencil call number on main text and send everything to Conservation for box creation, after which it will be forwarded to a cataloger. At that point, barcode the piece(s). Create an item record and adjust the PIECES count as necessary, update the Mfhd if needed.
- Call number: LC-type
Book w/acc. disc: 866 1 v.
867 1 audio disc |z <in pocket of text>
Disc w/acc. book/guide: 866 1 audio disc |z <in pocket of text>
867 1 guide
- Barcoding:
- Barcode book, create item record, and change piece count to 2.
- Include note on flyer that volume includes disk in pocket, or put disk in mailing box and rubber band to book. Include "Requires Special Handling" flyer or circle "Special Handling" as appropriate.
- Physical Processing:
- Scrap card with Write on scrap card or flyer the call number and send items to Physical Processing
- Phys. Proc. staff will write call number on inner ring of audio disc w/indelible ink
Uris Library: Accompanying cassettes
Books accompanied by cassettes, or cassettes accompanied by books will be sent to the Annex where the book(s) and cassette(s) are stored separately. Barcode as appropriate and adjust piece count as necessary in the item record.
- Call number: LC-type
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- Location: vet 852 |k Disk
- Call number: Disk: LC type Accomp. Accompanying disk: Use book call number. Add "Disk" at end of call number.
- Barcoding: Follow general barcoding guidelines in this procedure
- Physical Processing: Disk: Put disk in jewel case if one is not provided by manufacturer, indicating call number on flyer or scrap card and send to LTS Physical Processing. Accomp. Accompanying disk: Rubber band disk (in jewel case or disk mailing box) to book and send to Physical Processing or Conservation
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Cases are purchased in a range of sizes , for 2,3,4,6,8,12,16. LTS Physical Processing staff will perform the following functions:
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