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Unit: Cataloging
Date last updated: 03/11/26/20192020
Date of next review: January 20202021
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Standard convention for Accession type call numbers:
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Kroch Library (ECH, SASA, WAS)
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For videocassettes, videodiscs, and bluBlu-ray discs: -- Place the barcode near the upper right corner of the container. Try not to cover title. Exception: Africana videorecordingsvideo recordings.
Containers -- Catalogers should not barcode, or create item records, for CD jewel cases that contain DVDs, unless they are going to the Annex. DVDs (for Annex see below) should be housed in an actual DVD container, available from the department supplies area. Do write the call number on the flyer, which should be securely attached to the piece, then put them on the Physical Processing truck. Physical Processing staff will tattle tape the item, write the call number on the item and send directly to Uris Library, Dean Room. Do write the call number on the flyer, which should be securely attached to the piece, then put them on the Physical Processing truck. Physical Processing staff will tattle tape the item, write the call number on the item and send directly to Uris Library, Dean Room.
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Blu-ray discs should be cataloged on a bibliographic record for a bluBlu-ray disc, not a conventional DVD record. However, they are shelved with conventional DVDs, so they will be given a number in the same "alphabet". That is, choose "videodisc" for selecting the next accesion accession number for your bluBlu-ray disc in CLAMSS. [See exception for Music.]
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- Location: afr (for DVDs) or afr,anx for videocassettes
- Call number: Accession number: Use CLAMSS to assign the accession number. See instructions
afr |h Video 25 afr |h Videodisc 1 -
Barcoding: DVDs: Place barcode on inside cover of the DVD container in upper right corner, just above videodisc tray. Videocassettes: Place barcode on right corner of cassette, just above window of the tape.Anchor africanaspec africanaspec - Physical Processing: Annotate location flyer with accesion accession number and brief title and send items to LTS Physical Processing.
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Anchor afraccmat afraccmat
Africana Library: Videorecordings Video recordings with accompanying printed material
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| afraccmat |
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- Location: vet
- Barcoding: When there is accompanying material, or when a DVD accompanies a book, barcode main piece and change piece count accordingly. Vet staff will handle how to house additional pieces and create |z notes in Voyager to accomodate accommodate their decision.
- Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Call number labels will need to be made for each physical piece
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Hotel/ILR/JGSM Libraries: Accompanying videorecordings video recordings or Videorecordings Video recordings w/accompanying guides Anchor hotelacc hotelacc
- Location: hote ; ilr ; jgsm
- Call number: LC-type for both items
- MFHD note: 852 ‡z Request accompanying video [DVD] at Main Circulation Desk , or: 852 ‡z Request video [DVD] and guide at Main Circulation Desk
- Barcoding: Barcode each piece regardless of which is the main piece Text: use single barcode Videocassette: single barcode on container Videodisc: single barcode on container
- Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Use separate container for cassette or DVD and rubber band items together. Be sure to pencil the call number in main text.
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- Location (create separate holding records): mus for main item mus,av for DVD/videocassette
- Call number: LC-type for main item Accession number for video
- MFHD note: on main item: 852 ‡z Accompanying DVD/videocassette shelved in A/V Collection. on videorecordingvideo recording: 852 |z Accompanying text shelved in stacks
- Barcoding: Barcode main item only. DO NOT BARCODE DVD/videocassette
- Physical Processing: Make call number label for text only. Music Library staff will handle physical processing of DVD/videocassette.
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- Location: mus,av
- Physical Processing: Using guidelines for unaccompanied videorecordings video recordings above, send all items together to Music Library for physical processing.
Anchor olinnew olinnew
K. Olin Library
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| olinnew |
The only videorecordings video recordings that will be cataloged for and housed in Olin are videorecordings video recordings that accompany monographs, i.e., disks in the pocket of a book.
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