Scope: This document describes the differences between cataloging a bound manuscript and cataloging a book or loose manuscripts. If a given field is not mentioned below, treat it the same as you would when cataloging a book. For further details on how different fields are used, see Procedure 91, Details on Fields Used in Manuscript Cataloging. Note: As of January 2020, this procedure describes entering the bibliographic record in OCLC, but entering the holdings record in Voyager.
Contact: Margaret Nichols
Unit: Cataloging & Metadata Services in RMC
Date last updated:
Date of next review: January 2020
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Anchor A A
Bibliographic Records (in OCLC)
| A | |
| A |
Leader
Type of record: t Bibliographic Level: m
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Place of publication: enter the country code for where the manuscript comes from.
040 field: $a NIC COO $b eng $c NIC COO $e dcrmmss
We now use DCRM(MSS) (Descriptive Cataloging of Rare Materials (Manuscripts)), freely available at http://rbms.info.dcrm/dcrmmss, when describing a single manuscript or small collection (roughly 10 or fewer items), whether bound or unbound.
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Use LC subject headings as usual, but don't use "special files fields" for the date or place of the work (650 _4 or 651 _4). We use those fields for printed works, not for manuscripts. Remember to hit the F11 function key to control the subject headings and subdivisions (that is, to link them to their respective authority records).
655 _7 field: Form/genre or other thesaurus terms
Form/genre terms for manuscripts can be drawn from the Art & Architecture Thesaurus or (less commonly) from RBMS Genre Terms or Library of Congress Genre/Form Terms (LCGFT). We subdivide RBMS terms may be subdivided by country and century (or by country and decade for common 20th-century genres works such as novels). "Diaries" is a valid term in both thesauri, but it's helpful to use the RBMS version so you can as to be able to subdivide it by country and century time period (we have many, many diaries). See the LTS Procedure on special files fields for more information.
Examples:
655 _7 Diaries $z Germany $y 20th 19th century. $2 rbgenr
655 _7 Photograph albums. $2 aat
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7xx fields: additional access points
Make additional access points (formerly known as added entries) for co-creators of the manuscript, or other contributors such as editors, translators, copyists, etc. If the volume is a letterbook, for example, trace the compiler of the letterbook as the creator in a 100 field, and the predominant correspondents in 700 fields.
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Note that you need not add $5 NIC at the end of these 7xx fields to show that they are specific to Cornell's copy, as you would do for books. The manuscript is unique, so there is no distinction between manifestation-level fields and copy-specific fields in the catalog record for it.
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Anchor B B
Holdings Records (in Voyager)
| B | |
| B |
852 8_ $b [location, usually rmc] $k [sublocation, usually Archives] $h [collection no.] Bd. Ms. [no.] $m [size designation if oversize or tiny]
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If the bound manuscript has only one volume, make it Bd. Ms. 1. Additional bound manuscripts may be added to the collection in the future.
ExamplesExample:
852 8_ $b rmc $k Archives $h 4600 Bd. Ms. 53 $m ++
852 8_ $b rmc,hsci $k Lavoisier $h 4712 Bd. Ms. 24
If you have a multivolume manuscript, use 852 81 and add an 866 field as you would for a book.
Example:
852 81 $brmc,hsci $k Lavoisier $h 4712 $b rmc $k Archives $h 4711 Bd. Ms. 27
866 41 $8 0 $av$a v.1-4
Code the Leader and 008 fields on the holdings record for a multivolume manuscript as you would for a multivolume book:
Leader
Type of record: v Encoding level: 4
008
Receipt status: 2 if we have the complete set of volumes, 5 if we don't
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