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Unit: RMC
Date last updated: 1005/0223/20172019
Date of next review: October 20182020
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Anchor A A
A. Fixed fields
| A | |
| A |
Leader
Record status: n
Type of Record: t (for manuscript text) or p (for mixed material)
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Type of Control: a
Cataloging form: a
008
Publication Status [i.e. type of date(s) for the collection]: i for inclusive m for a range of dates, s for a single date, q for questionable date(s)
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Modified Record: [blank]
Cataloging Source: d
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Anchor B B
B. Variable fields [ _ used to denote blank indicators; bolded fields are required if applicable]
| B | |
| B |
040 __ NIC $b eng $c NIC $e dcrmmss
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Note: the creator is the one who creates the intellectual content of the item; so . So for a manuscript by person A which is copied by person B, the creator is still person A, even though person B was responsible for the physical production of the manuscript copy still has person A as the creator.
245 00 $a Title : $b subtitle : $k material type / $c statement of responsibility [if any], $f date(s) of intellectual creation if different from date of production.
Usually you will need to devise a title. The title should be a brief designation of what the manuscript is. DCRM(MSS) 1B2-1B5 give guidance for titles of particular types of manuscripts (letters, speeches, legal documents, verse). Titles for all others are formulated according to 1B1.
If the item has a formal title on the title page, colophon, or caption, see DCRM(MSS) 1C.
Devised title example: Susan B. Anthony speech on women's suffrage : $k manuscript fair copy.
Formal title exampleExample: She's gotta have it : $k typescript draft screenplay with manuscript corrections.
264 _0 $a Place of production, $c date(s) of production. Place and date are normalized (given in modern form and spelled out in English)). See DCRM(MSS) 4B-4C.
300 __ Extent [usually in cubic feet or number of items; do not use abbreviations] : $b illustrations [if significant] ; $c dimensions [height x width in cm]. $b and $c are optional.
545 0_ Biographical/Historical Note [first indicator 0 for a person, 1 for an organization]
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500 __ Source of formal title (see DCRM(MSS) 1C1.1, 7B4.1)
506 1_ Restrictions on access, if any
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- Ambiguous statements of responsibility: DCRM(MSS) 1E9, 7B5.4
- By name not used as title: 1B6, 7B3.7
- Copyright date in manuscript copy of printed work: 4C7.3, 7B9.3.4
- Creator information: 7B5.1
- Fictitious or incorrect dates: 4C2.4, 7B9.3.1
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6xx xx: Subject headings: Archivists use subject headings partly to group together manuscripts on similar topics, and also to capture what we have relating to people in various occupations. So in addition to the usual headings, consider adding a subject heading such as Lawyers—[place] if the creator is a lawyer. We have a lot of manuscripts by actors and actresses, so it’s worth adding a subject heading for them when you come across them.
655_7 Form/genre (with $2 aat or $2 rbgenr at end, depending on whether the term you're using comes from the Art & Architecture Thesaurus or from RBMS Genre Terms)
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Anchor C C
C. Holdings record fields [omit any subfields you don’t have information for; bolded fields are required if applicable]
| C | |
| C |
541 0_ Immediate source of acquisition:
$8 Field link and sequence number, beginning with 1.1\a for the first one
$a Source $b[Address]
$c Method of acquisition, e.g. gift or purchase
$d Accession date , e.g. 2017-02-15; do use YYYY-MM-DD format for date
$e Accession number : for a new accession, see LTS Procedure #80, Accession Numbers, on how to construct one
$h Purchase price
$n Extent, e.g. 0.022
$o Extent units of measurement, e.g. cubic feet
$3 Type of material, e.g. manuscript, galley proofs, etc.
583 0_ Actions taken :
$8 Field link and sequence number, beginning with 1.2\a for the first 583 field, if you have used 1.1\a for the first 541 field; for details, see Procedure 91, Details on Fields used in Manuscript Cataloging
$a Action, e.g. Accessioned, Cataloged, or AcknowledgedProcessed
$c Date of action taken, or of future action to be taken, e.g. 2018-01-31; do use YYYY-MM-DD format for date
$i Method, e.g. Picked up for a collection recently received, or Addition for an addition to an existing collection
$k Agent [Last name, First name]
$x Non-public note
$3 Type of material, e.g. manuscripts, photographs, etc.
852 8_ Call number: $b rmc $k Archives $h collection number $m size designation (if other than "regular")
For bound manuscripts, add "Bd. Ms." at the end of the call number, but before the size designation.
Example: 4718 Bd. Ms. 1 $m + $z public note