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Unit:Cataloging
Date last updated: 08/0708/1718
Date of next review: August 2018
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Serials formerly cataloged or received as monographs: In addition to the above, make sure that item records have been relinked to the serial record and that monograph records have been suppressed and marked for deletion.
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RMC Exception: After being cataloged in RMC, serials are sent to the RMC Technical Services Specialist for housing. The RMC Technical Services Specialist boxes them and labels each box with the collection (Human Sexuality or Rare), serial's title, call number, and (if it takes up more than one box) the date range of the issues in that box. Serials having fewer than five issues are housed together in "Condensed shelving" boxes.
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D. Special casesAnchor D D
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Title changes come with a status change report flyer, a printout of the record for the old title, and a preliminary record for the new title. If available, the last issue of the old title will accompany issue(s) of the new title. Otherwise, there should be a surrogate of the title page (and other preliminaries if needed) of the old title. When cataloging copy is found for old title that has been updated with the title change information, and/or LC cataloged record is found for the new title, surrogates are generally not requested from unit libraries by the serials searchers unless the searcher suspects a problem. If no surrogate is provided, the cataloger may request one from the serials searchers or directly from a unit library.
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2. Old title: Bibliographic record:
- Bibliographic record: Close the fixed field dates.
- Close the dates in 362 field (use RDA, AACR2 or pre-AACR2 format, depending on presence or absence of DCF: a or i). Examples: AACR2: Vol. 1, no. 1 (Jan. 1961)-v. 36, no. 12 (Dec. 1996). Pre-AACR2: v. 1-36; 1961-1996.
- Review bib. record and make additional changes only if necessary for clarity.
- Add linking field (usually 785) for new title.
- Add 948 field to record your activity ("b" for recataloging).
- MARC holdings record: Make sure MFHD is complete.
- Change the Receipt Status field in the MARC holdings 008 to 2 or 5, and the Completeness to 1 or 2.
3. New title: Bibliographic record: Catalog as you would any other new title, adding link (usually 780) to earlier title. Use the subject headings from the old title if appropriate. MFHD: If numbering continues with the new title, assign the same call number as on the old title unless the scope has altered drastically. If numbering starts over, assign a new cutter appropriate to the new title. If size changes, keep the size designation of the old title unless you are changing the call number.
4. Final steps: Follow the post-cataloging steps for new serials. Return the status change flyer (all copies) with issue(s) along with a printout of the new title containing its call number. If the call number has changed, put the new call number on the status change flyer as well as on the printout.
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MARC holdings records:
The location will be olin [or ech or was] |k Newspaper. For any other location or library, do not use a sublocation.
Always use No call number in subfield h of the 852 field.
Do not make an 866 or holdings notations of any kind on the MARC holdings.
Annex Exception: At the discretion of the Annex staff, explicit holdings for newspapers may be captured and added to Annex MFHDs. This work is done by Annex staff, not LTS.
Voyager Acquisitions module:
Do not add anything to the check-in record; do not create a check-in pattern. If "In process" has been noted in the Check-in note box, remove it.
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