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Unit: Cataloging
Date last reviewed: 09/1311/20162017
Date of next review: September 2017
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- If Cornell has established a title as a series, we will not recatalog it as a serial simply because another institution has cataloged it as a serial. However, if the series title is distinctive and all volumes are on the same subject and held by the same library, we will consult with the selector and consider recataloging it as a serial.
- Cornell no longer partially analyzes serials. There are no exceptions to this policy.
- If a selector has ordered a single issue of a serial because it deals with a special topic, that issue may be cataloged as a monograph in order to provide subject analysis. In some cases, the "serial" title may be treated as a series in a 490 field; in other cases, it may be more convenient to give the serial information in a quoted note and provide access to the serial in a 730 field. It is also possible to use instead or in addition a fancy MARC21 773 field, Host Item Entry. There is room for judgment in this decision. If the serial title is very general in nature (e.g. a travel magazine) and the article the selector is targeting is only a portion of the issue, it may be better to use the serial record, make a note on the serial bib record about the article of interest, in order to provide keyword accessibility, and forego subject analysis. Be pragmatic.
- Offprints and reprints of individual articles from a serial, or an article torn out of a serial, are considered duplicates if CUL already has the issue of the serial in question. Such articles should be returned to the selector. In rare cases, a selector may insist on keeping the individual article. The article is then cataloged as a monograph (usually "caption title" or "cover title") and the offprint/reprint information is given in a quoted note (e.g. "Reprinted from The library quarterly, vol. XXXV, no. 4, October 1965"). It is not usually necessary to create a 730 or 773 field for the serial title.
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- When catalogers identify items as serials, usually they cannot just change the format on Voyager and catalog them as serials. Because of continual receipt implications, titles to be cataloged or recataloged as serials must be returned to the serials problem shelf for preliminary serials treatment. If the cataloger is certain that the selector does not have a continuation in mind, for instance if the serial is long dead, an exception may be made.
- Place the issues along with all documentation on the shelf labeled "Problems" on the Serials Receiving Unit shelves. Include a problem flyer with your name to facilitate feedback. The phrase "To be cataloged by [your name]" may be added.
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