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- Leader, Type of Record: a for published language materials; t for manuscript (unpublished) language materials; p for mixed materials , that is, (published and unpublished materials, or print materials and any other kind of non-print format
) - Leader Bibliographic Level = c (collection)
- Encoding Level = 7
- 008: Place of publication
- Publication Status (Note: i, inclusive dates of collection, or k, range of years of bulk of collection, are more likely than m, multiple dates)
- Date 1(yyyy); Date 2(yyyy)
- Contents
- Language
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The problem with these guidelines comes when you have materials that were published, but published in various places by various publishers. CUL used to use a 264 with just a $c and still code the Type of Record as a. OCLC no longer allows us to do it that way. (On very old records, you may see a 264 $b of "various publishers," sometimes abbreviated as "v.p." That is no longer legal). Temporary solution: do it the way you want to, and give the printout to Pam, Sarah or Gary to upload into OCLC by hand.
4. Collation Physical description (300 field) containing the number of pieces in the collection at the time of cataloging (if no more to be added) or "volumes"; an indication of illustrative matter; and the range of volumes volume sizes. Use the word "volumes" if appropriate; "pieces" or "items" is also acceptable.
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Always give a 500 note, "Title devised by cataloger."
If needed, describe the contents with a note starting "Consists of ..." or "Contains ..." or "Includes ..." using a plain 500 note or a 520:2 : Example from OCLC: "Contains the professional and personal papers of Bubbles. Includes correspondence between him and family members and associates ..."
Pertinent notes may be given when judged important for the collection.
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