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Determining the Selector
Cancelling the Order
Adjusting the Records
Handling the Printed Cancellation Letter
Notifying the Selector
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A. Determining the Selector Anchor A A
The selector information is often available in the vendor report or in the original order, if it is still at hand. If the selector information is known, proceed to B . If not, follow the steps below:
- Search the fund code through Ledgers and Funds of the Voyager Acquisitions module.
- Locate the name of the selector in charge of the fund (Listed as Parent Fund).
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B. Cancelling the Order Anchor B B
In Voyager purchase order, make a notation in the line item Internal Notes field, with the following information:
- The reason the title was cancelled: Example: Out-of-Print (or "OP") Out-Of-Stock Indefinitely (or "OSI") Publication Abandoned (or "PA")
The phrase, "Order Cancelled" (or "OC")
Your netID and Today's date (use macro) Example: OP, OC, pca1 Nov 05 2003
Cancel the title from the purchase order following the Voyager cancellation guidelines.
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C. Adjusting the Records Anchor C C
- When the cancelled title is associated with a title that has only one location, suppress both the bib and mfhd for the Voyager record associated with the order, leaving an appropriate note in the mfhd.
- When the cancelled title is associated with a bibliographic record that has multiple locations, suppress ONLY the holdings associated with the order.
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D. Handling the Printed Cancellation Letter Anchor D D
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The cancellation will be sent the following day by the designated staff member. Example: "SEND CANCELLATION: PO 132443 Harrass/e 2 line items".
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E. Notifying the Selector Anchor E E
- E-mail the ordering selector to alert him/her of the cancelled title
- Include PO number, title, and bibliographic record number for the publication in the e-mail.If the selector would like a copy of the item from the Out of Print (OP) market, modify PO information appropriately.
- If the selector does not want a copy from the OP market, discard the cancellation notification from the vendor.
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