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Always note the number of pieces on the item record.!
The decision to keep the item as an open entry or a closed entry should be made on the the basis of the cataloger's perception of the collection as complete or "under construction." A request for boards or a box to be made by the bindery should also state this intention. "Prepare box; additional material will be included in the future," "Make boards; additional material will be included in the future."
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If additional pieces are later added to the title, update the MARC holdings record and do any necessary editing (as is done when adding a piece to any open-entry multivolume multi-volume record; e.g., size in the 300 field, additional information in the 505 field, additional 6XX and 7XX fields)
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2. Devised title (245 field). The title of each record is to be constructed by the cataloger. This title should begin with the substantive elements of the collection and is generally in English, e.g., Spanish Civil War pamphlets, Manam language publications. Note: NO SQUARE BRACKETS around the devised title in RDA. Always give a matching 500 note, "Title devised by cataloger."
3. Publication statement (264 field, 1st indicator) consisting of place and publisher if available, or only dates of coverage. For unpublished resources, use 264 indicator 2=0).
All three elements of the publication statement may be included in collection-level records if appropriate. In most cases, however, because of the diversity of the material, only the date element ($c) will be recorded.
a. If the collection is finite, a single date or inclusive dates are to be used following RDA 1.9.
b. If it is expected that additional materials will be added to the collection, use the same guidelines as processing any open-entry multi-volume work.
4. Collation (300 field) containing the number of pieces in the collection at the time of cataloging (if no more to be added) or "volumes"; an indication of illustrative matter; and the range of volumes sizes.
5. Notes (5XX fields)
Always give a 500 note, "Title devised by cataloger."
Pertinent notes may be given when judged important for the collection. Formal contents notes (first indicator 0, 1 or 2) are made only in the case of collections of regular monographic material. For such collections, full contents notes indicating author, title, illustrator (when appropriate), edition (when appropriate), and date of publication (when important) are may be provided. Each piece in the collection is assigned a volume number which is included in the contents note.
EXAMPLE:
Communist Party of the United States of America pamphlets.
[1] The American way to jobs, peace, democracy. 1954 -- [2] The constitution and by-laws of the Communist party of the United States of America. 1938 -- [3] How socialism will come to the United States. 1971 -- [4] The platform of the class struggle. 1928.
Do not give subtitles unless very important.
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c. Within collections there may be occasions when persons or corporate bodies are both the an author or issuing body and the subject. Access should be provided through a subject heading (6XX) and an a name entry (7xx7XX).