Page History

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Date of next review: April 2017

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Withdrawals

Batch Monographic Withdrawals

Transfers
Reinstatements
Medium Rare Annex
Additional Steps : Special Cases 

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• Place print serials in the recycle bin at your workstation.
• Send duplicate Asia serial issues to Echols, South Asia, or Wason, as appropriate.
• Place all other items on the withdrawn monograph book truck in LTS.      

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1. Transfer the item(s) online according to the instructions found in section "6. Disposition" of the " Selection Policy for Shelf Space Adjustment.  
2. If the transfer involves a title for "rmc,anx" or one of the "ranx" sublocations, follow the Rare Annex (12a) instructions below.
3. If the transfer involves superseded editions or volumes, see also Special Instructions below.
4. If the title is a serial, check for and report an open purchase order. 
5. If the title bears a "Pamphlet" call number, send it to the Library Annex.
6. Process the physical piece(s) as follows (except for Rare Annex material)      

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1. Search Voyager Cataloging by title. If no CUL catalog record is available in Voyager or OCLC, forward item(s) to the LTS Inputting Supervisor to be processed as new.
2. Check for and report an open purchase order.
3. Display bibliographic record. Verify that record matches book.
4. Select Record > Show Associated Records. A Holdings and Items for bib box displays.
   • If there is a single holdings record for the title:
     • Select bibliographic record.
     • Select system tab.
     • Uncheck the Suppress from OPAC box and change the record status value to "c" in the leader area. Record should display in the OPAC.
     • Save the record.
     • Display holdings record.
     • Remove |x WITHDRAWN [date] and [initials] from the 852 field following the call number.
     • Add |x REINSTATED [date] to the 852 field following the call number.
     • If necessary, add 8XX fields  .
     • Select system tab.
     • Uncheck the Suppress from OPAC box. Record should display in the OPAC.
     • Click on Leader. Change the record status value to 'c'.
       
     • Save the record.
     • Display item record[s]. If no item record is found, create record[s] and barcode book[s].
     • Re-display the bibliographic record. Add a 948 local statistics (Procedure #136) field to the record using the value "s" for the type of transaction.

      

   • If there are multiple holdings records for the title:
     • Display holdings record that matches book in hand.
     • Remove |x WITHDRAWN [date] and [initials] from the 852 field following the call number.
     • Add |x REINSTATED [date] to the 852 field following the call number.
     • If necessary, add 8XX fields .
     • Select system tab.
     • Uncheck the Suppress from OPAC box. Record should display in the OPAC.
     • Click on Leader.  Change the record status value to 'c'.
       
     • Save the record.
     • Display item record[s]. If no item record is found, create record[s] and barcode book[s].
     • Re-display the bibliographic record. Add a 948 local statistics field to the record using the value "s" for the type of transaction.  
       

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1. Cross out all "withdrawn" stamps.
2. Edit penciled locations and call numbers, if needed.
   Insert a location flyer and place completed transfers on the appropriate shelf.
      
   

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See Instructions for Rare Annex Transfers Processing (LTS Procedure #12a)

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