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E-Resources Unit staff receive a request to process a licensed resource via the Networked Electronic Resource Form (NERF), located at http://www.library.cornell.edu/ittsapps/nerf/nerf.php.  Once the NERF is submitted, it is automatically entered into the e-resources tracking system.  Items are processed according to the E-Resources Priorities & Expectations Statement: Requests for New or Enhanced Access to a Particular E-resource or Aggregator, http://lts.library.cornell.edu/lts/rsm/expect .  Note: the terms, “NERF” and “e-resources tracking system” may be used interchangeably in parts of this document.

E-resources staff search Voyager to see if we already have a record for the requested resource.  It we have an existing bibliographic record, verify with the selector that it is the same resource as requested in the NERF.  The NERF is given either “Cancelled” status or processed further.  

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E-resources staff also search OCLC to see if a cataloged record already exists, and records the OCLC number in the NERF “Description and access comments” field.

E-resources licensing staff will review the license or terms and conditions required for use of the resource.  If the licensing terms are acceptable to the Cornell University Library, licensing staff will sign the license, if needed, and assign the NERF to the appropriate e-resources staff person to order the resource.

When ready to create a Voyager record, export an appropriate catalog record from OCLC, if available, or create a preliminary record using the appropriate Voyager template. Preliminary records should include a title, publisher, and URL (if available).  

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Resource licensed for use only at specific workstations.  Include both a 506 general access restrictions note and an 856 $z note with specific access instructions in the Voyager record. The Mfhd location must be something other than SERV,REMO.

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https://confluence.cornell.edu/display/ersm/PURL+and+EZ+Proxy

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This document provides local usage guidelines and examples for cataloging electronic resources in Voyager. For a complete list of field definitions, appropriate tags, and national standards, consult MARC21 and the Program for Cooperative Cataloging (PCC) for BIBCO and CONSER documentation.

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Cornell does not generally add additional physical form notes or entries.

Electronic resources are coded in the Leader for their most significant aspect (Ii.e., language material, graphic, cartographic material, sound, music, moving image). If the resource is essentially the equivalent of a print item but in electronic form, use the same Type code you would use for the print version.  Use the computer file format (Leader/06 "Type" = m) only if the item is primarily computer software, numeric data, computer-oriented multimedia, or an online system or service.

Follow MARC21 bibliographic guidelines for the use of the 006, 007, and 008 fields. For networked resources, use an 007 for Electronic Resource, with "Specific Material Designation" set to "r". Code other bytes as appropriate.

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