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In the examples below, the guides have been entered in the 868 (Index) field on the MFHD. However, if the guide is not an index, use an 867 (Supplement) field.
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Olin Olin
Coverage of the microform and guide are the same
Coverage of the guide is more extensive than the microform
Microfilm and guide are serials received separately
Microform and guide are serials received together
Kroch (Asia)
All Other Libraries
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Olin: Anchor A A
A. Coverage of the microform and the guide are the same: Anchor A1 A1
MFHD for the microform:
852 81 $a olin $h Film 5663
866 41 $80 $a reels 1-21
868 41 $80 $a 1 guide $z <shelved in Reference>
MFHD for the guide:
852 80 $b olin,ref $h Film 5663 Guide NOTE: Do not add oversize designation.
Place items on Physical Processing trucks.
B. Coverage of the guide is more extensive than the microform: Anchor A2 A2
MFHD for microform:
852 81 $b olin $h Film 6147
866 41 $80 $a reel 2; reel 4
868 41 $80 $a 1 guide, covering the World $z <shelved in Reference: Z7553.C3 I55>
MFHD for guide in Reference:
852 00 $b olin,ref $h Z7553.C3 $i I55
NOTE: Do not add oversize designation.
C. Microform and guide are serials received separately: Anchor A3 A3
MFHD for microform:
852 81 $b olin $h Film 4931
866 41 $80 $a 1954/1955-1976,1978-1993
868 41 $80 $a 1 multi-part guide $z <shelved in Reference>
MFHD for guide:
852 81 $b olin,ref $h Film 4931 Guide
866 41 $80 $a 1978/1982-1988
NOTE: Do not add oversize designation.
D. Microform and guide are serials received together: Anchor A4 A4
852 81 $b olin $h Microfiche 1283
866 41 $80 $a papers (1833-1843)
866 41 $80 $a transactions (1853/1854-1875/1876)
866 41 $80 $a transactions (1876/1877-1900/1901)
868 41 $80 $a Guide $z <shelved in Reference>
MFHD for guide:
852 81 $b olin,ref $h Microfiche 1283 Guide
866 41 $80 $a pt.1 (1833-1876)
NOTE: Do not add oversize designation.
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Kroch (Asia): Anchor B B
A. Coverage of the microform and guide are the same:
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When in doubt, put on the same record.
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All other libraries Anchor C C
Library | Cataloging guideline: | Location & Call Number in 852 |
---|---|---|
Africana | Catalog guide for Reference on separate record. Use accession number + "Guide" | afr,ref |h Film 4 Guide |
ASTech (Math, Vet) | decision pending | |
Fine Arts | decision pending | |
ILR | Include guide on same record, using an 866 field + 867 or 868 field as appropriate. | |
Music | decision pending |
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