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Retrieving Data Files from Marcive Server
Running Monthly Loads
Retrieving Problem Data Files
Manual Cleanup of Problem Data Files
Recording Statistics
Running Cleanup Program

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1. Early each month, Marcive sends an e-mail message to CTSBULK-L with subject line Data Ready for CITH.
2. Following the instructions in the e-mail, ftp the file from the Marcive server to the LTS shared file server within 30 days and place the file in the folder: \\L:\input\vendorRecords\Marcive\monthly_input. The data file must have a unique name, e.g. CITH04Sept for the September 2004 file.

1. Load records according to the instructions in LTS Procedure #46, Bulk Import/Export Instructions (Marcive section)
2. The loading program loads the MARC records with no conflict into the database and sorts the records with a problem into several sub files for manual revision.
3. When the loading is complete, the email from CTSBULK-L with the subject line Marcive SUMMARY RC=0 will appear with details of the load and data files. Use LS-Tools, and choose ENACT Bulkimport to confirm loads.  When you receive emails from CTSBULK-L with subject lines Vendor (msc02) Import Summary RC=0, this confirms that the loading process is complete.

Open LTS (\\libfiles) (L:)->Input->lstools->users->(netid) marc (this includes the new/existing files. MITCN are "new" and MARCIVE are the "existing".   Then open the output folder, which consists of the mixed bib list.   Either merge or add as a new record manually, as appropriate.

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  4.  The file mixed bib contains a list of Voyager bib IDs for the records where the incoming record  contained multiple locations of different formats (i.e. print, microform or electronic) to make sure that there are not separate records for the different formats holdings to be relinked.

1. If you are adding serv, remo holdings to an existing print or microfiche record with 856 field in  the record, the macro for creating the statistics for added location in your 948 should be ,,l.
2. If working with a new title, use the macro ,,c to record your 948 statistics.
3. Always remember to add j (in subfield f) for annual or more frequent frequency and e (in subfield f) for all publications less frequent than annual, of your 948 field.

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