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Asia Collections: Accompanying discs
- Disc(s) accompanied by book(s) (whether sound disc accompanies book or book is guide to sound disc), the sound disc will be put into pocket of book and shelved in stacks as one unit. If the accompanying book(s) are too small to hold the disc(s), the book(s) will be housed in the Media office, necessitating a note added to the 867 |z Accompanying text(s) housed in the Media office.
- Call number: LC-type
Book w/acc. disc: 866 1 v. 867 1 sound disc |z <in pocket of text>
Disc w/acc. book/guide: 866 1 sound disc |z <in pocket of text> 867 1 guide
- Barcoding:
- Barcode book, create item record, and change piece count to 2.
- Include note on flyer that volume includes disk in pocket, or put disk in mailing box and rubber band to book. Use "Requires Special Handling" flyer as needed.
- Physical Processing:
- Scrap card with the call number and send items to Physical Processing
- Phys. Proc. staff will write call number on inner ring of sound disc w/indelible ink
Asia Collections: Accompanying cassettes
Books accompanied by cassettes, or cassettes accompanied by books will be boxed to go into the stacks. Do not barcode any of the pieces. Pencil the call number on the main text(s) and send everything to Conservation. After Conservation staff have completed their work, they will forward the material to the cataloger. At that point, barcode the piece(s). Create an item record and adjust the PIECES count as necessary, update the Mfhd if needed.
- Call number: LC-type
- Physical Processing: When item has been returned to cataloger and item record has been created, send the material to Physical Processing
C. Fine Arts Library
- Location: fine
- Call number: LC-type
- Barcoding: Follow general barcoding guidelines in this procedure
- Physical Processing: Annotate the location flyer with the LC-type assigned call number and send item(s) to Physical Processing
- MFHD notes: For sound cassette(s) or sound disc(s) without accompanying material: |zAsk at Circulation Desk
Fine Arts: Accompanying discs
Disc(s) accompanied by book(s) (whether sound disc accompanies book or book is guide to sound disc), the sound disc will be put into pocket and item(s) shelved in stacks.
- Location: fine
- Call number: LC-type
Book w/acc. disc: 866 1 v. 867 1 sound disc |z <in pocket of text>
Disc w/acc. book/guide: 866 1 sound disc |z <in pocket of text> 867 1 guide
- Barcoding:
- Barcode book, create item record, and change piece count to 2.
- Include note on flyer that volume includes disk in pocket, or put disk in mailing box and rubber band to book. Include "Requires Special Handling" flyer as needed.
- Physical Processing:
- Scrap card with the call number and send items to Physical Processing
- Phys. Proc. staff will write call number on inner ring of sound disc w/indelible ink
Fine Arts: Accompanying cassettes
Books accompanied by cassettes, or cassettes accompanied by books will be boxed to go into the stacks. Do not barcode any of the pieces. Pencil the call number on the main text(s) and send everything to Conservation. After Conservation staff have completed their work, they will forward the material to the cataloger. At that point, barcode the piece(s). Create an item record and adjust the PIECES count as necessary, update the Mfhd if needed.
- Location: fine
- Call number: LC-type
- Physical Processing: When item has been returned to cataloger and item record has been created, send the material to Physical Processing
D. Geneva Library
- Location: gnva
- Call number: LC-type
- Barcoding: Follow general barcoding guidelines in this procedure
- Physical Processing: Scrap card with the assigned LC-type call number and send item(s) to Physical Processing
E. Hotel/ILR/JGSM Library
- Location: hote ilr jgsm
- Call number: LC-type
- Barcoding: Follow general barcoding guidelines in this procedure
- Physical Processing: Scrap card with the assigned LC-type call number and send item(s) to Physical Processing
F. ILR Library (limited Circulation)
- Location: ilr,lmdc Though most sound recordings for ILR will be housed in the Kheel Center, occasionally a sound recording will be ordered for the main collection, and given an LC-type classification. If a cataloger questions the location, an ILR selector should be consulted.
- Call number: Collection level number (will be assigned by Kheel Center staff after cataloging)
- Barcoding:
- Do not barcode piece itself. Place barcode on archival bond processing slip
- Adjust pieces count in item record as necessary
- Item status: no circ
- Physical Processing:
- Items should not be plated or tattle-taped
- Send to Kheel Center for call number assignment and completion of processing
G. Mann Library
- Location: mann
- Call number: LC-type
- Barcoding: Follow general barcoding guidelines in this procedure
- Physical Processing: Scrap card with the assigned LC-type call number and send item(s) to Physical Processing
- Accompanying material: (whether CD accompanies book or book is guide to CD, the disk will be put into a pocket of the book when possible. Otherwise, barcode main piece and send materials to the attention of Mann processing staff). See LTS Procedure #24.
H. Math Library
- Location: math
- Call number: LC-type
- Barcoding: Follow general barcoding guidelines in this procedure
- Physical Processing: Scrap card with the assigned accesion-type call number and send item(s) to Physical Processing
I. Music Library
Only sound recordings that are accompanying material are cataloged in Olin LTS (all others are cataloged and processed at the Music Library).
- Location: mus,av
- Call number: LC-type for main item Accession number for accompanying sound cassette(s), disc(s), CD(s) or CD-ROM(s) Examples: [use CLAMSS to assign number]
- mus,av |h Cass 86
- mus,av |h CD 27
- mus,av |h CD-ROM 5
- mus,av |h LP 10
- Barcoding: Do not barcode sound recording
- Physical Processing:
- Send the cassette/disc/CD/CD-ROM(s) directly to the Music Library.
- Be sure to pencil the call number on the main text. In addition, pencil a note alongside the call number reading: "Accompanying cassette/disc/CD/CD-ROM(s) stored in sound recordings" under call no. [number]
- MFHD notes: |z Accompanying text shelved in stacks.
J. Olin Library
Olin Media Center
- Location: olin,av
- Call number: LC-type
- Place in black plastic case.
- Barcoding: Place barcode outside case, upper right corner next to opening edge.
- Physical Processing: Scrap card with the assigned call number and send item(s) to Physical Processing
Olin: Accompanying discs
Disc(s) accompanied by book(s) (whether sound disc accompanies book or book is guide to sound disc), the sound disc will be put into pocket and item(s) shelved in stacks.
If the accompanying book(s) are too small to hold the disc(s), the book(s) will be housed in the Media office, necessitating a note added to the 867 |z Accompanying text(s) housed in the Media office.
- Location: olin
- Call number: LC-type
Book w/acc. disc: 866 1 v. 867 1 sound disc |z <in pocket of text>
Disc w/acc. book/guide: 866 1 sound disc |z <in pocket of text> 867 1 guide
- Barcoding:
- Barcode book, create item record, and change piece count to 2.
- Include note on flyer that volume includes disk in pocket, or put disk in mailing box and rubber band to book. Include "Requires Special Handling" flyer as needed.
- Physical Processing:
- Scrap card with the call number and send items to Physical Processing
- Phys. Proc. staff will write call number on inner ring of sound disc w/indelible ink
Olin: Accompanying cassettes
Books accompanied by cassettes, or cassettes accompanied by books will be boxed to go into the stacks. Do not barcode any of the pieces. Pencil the call number on the main text(s) and send everything to Conservation. After Conservation staff have completed their work, they will forward the material to the cataloger. At that point, barcode the piece(s). Create an item record and adjust the PIECES count as necessary, update the Mfhd if needed.
- Location: olin
- Call number: LC-type
- Physical Processing: When item has been returned to cataloger and item record has been created, send the material to Physical Processing
Olin Media Center: Audiobooks
If Olin or Uris has print copy of book, use the same call number, and modify the date
- Location: olin,av
- Call number: LC-type
- Physical Processing:
- Obtain case(s) from Physical Processing supply cabinet and barcode the case only (i.e., do not barcode cassettes themselves). Be sure to adjust the PIECES count in the item record.
- Do not discard original box. Send box along with plastic case to Physical Processing.
- Scrap card with the call number and send items to Physical Processing.
K. Ornithology Library
- Location: orni
- Call number: LC-type
- Barcoding: Follow general barcoding guidelines in this procedure
- Physical Processing: Scrap card with the assigned LC-type call number and send item(s) to Physical Processing
- Accompanying material: (whether CD accompanies book or book is guide to CD, the disk will be put into a pocket of the book when possible. Otherwise, barcode main piece and send materials to the attention of Mann processing staff). See LTS Procedure #24.
L. Uris Library
The only sound recordings that will be cataloged with a uris loc are discs that accompany books, cassettes that accompany books, and cassettes accompanied by books. Other sound recordings will be cataloged for the Olin Media Center.
Uris Library: Accompanying discs
- Disc(s) accompanied by book(s) (whether sound disc accompanies book or book is guide to sound disc), the sound disc will be put into pocket
- Call number: LC-type
Book w/acc. disc: 866 1 v. 867 1 sound disc |z <in pocket of text>
Disc w/acc. book/guide: 866 1 sound disc |z <in pocket of text> 867 1 guide
- Barcoding:
- Barcode book, create item record, and change piece count to 2.
- Include note on flyer that volume includes disk in pocket, or put disk in mailing box and rubber band to book. Include "Requires Special Handling" flyer as needed.
- Physical Processing:
- Scrap card with the call number and send items to Physical Processing
- Phys. Proc. staff will write call number on inner ring of sound disc w/indelible ink
Uris Library: Accompanying cassettes
Books accompanied by cassettes, or cassettes accompanied by books will be boxed to go into the stacks. Do not barcode any of the pieces. Pencil the call number on the main text(s) and send everything to Conservation. After Conservation staff have completed their work, they will forward the material to the cataloger. At that point, barcode the piece(s). Create an item record and adjust the PIECES count as necessary, update the Mfhd if needed.
- Call number: LC-type
- Physical Processing: When item has been returned to cataloger and item record has been created, send the material to Physical Processing
M. Veterinary Library
- Location: vet 852 |k Disk
- Call number: Disk: LC type Accomp. disk: Use book call number. Add "Disk" at end of call number.
- Barcoding: Follow general barcoding guidelines in this procedure
- Physical Processing: Disk: Put disk (in jewel case if one is not provided by manufacturer), indicating call number on flyer or scrap card and send to LTS Physical Processing. Accomp. disk: Rubber band disk (in jewel case or disk mailing box) to book and send to Physical Processing or Conservation
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