Page History

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Date of next review: September 2016

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Criteria for Determining Whether a Publication is a Serial  

Series vs Serials Treatment Treatment 

LTS Procedures Procedures 

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1. It has a designation--numbering and/or date--that will distinguish it from any other issue (usually in a prominent position but can also be in the preface or other internal location). This is crucial--there is no way a publication can be treated as a serial if it does not have an individual designation.
2. If its designation is only a date, it has an indication (such as the word "annual") that it will continue to be published.
3. There is catalog copy for it as a serial. (However, CONSER policy is that institutions may set individual policy concerning serial vs. monograph treatment).
4. It seems to be related to (i.e., is a title change from) an already-cataloged serial.
   
   

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1. If Cornell has established a title as a series, we will not recatalog it as a serial simply because another institution has cataloged it as a serial. However, if the series title is distinctive and all volumes are on the same subject and held by the same library, we will consult with the selector and consider recataloging it as a serial.
2. Cornell no longer partially analyzes serials. There are no exceptions to this policy.
3. If a selector has ordered a single issue of a serial because it deals with a special topic, that issue may be cataloged as a monograph in order to provide subject analysis. In some cases, the "serial" title may be treated as a series in a 490 field; in other cases, it may be more convenient to give the serial information in a quoted note and provide access to the serial in a 730 field. There is room for judgment in this decision. If the serial title is very general in nature (e.g. a travel magazine) and the article the selector is targeting is only a portion of the issue, it may be better to use the serial record, make a note on the serial bib record about the article of interest, in order to provide keyword accessibility, and forego subject analysis. Be pragmatic.
4. Offprints and reprints of individual articles from a serial, or an article torn out of a serial, are considered duplicates if CUL already has the issue of the serial in question. Such articles should be returned to the selector. In rare cases, a selector may insist on keeping the individual article. The article is then cataloged as a monograph (usually "caption title" or "cover title") and the offprint/reprint information is given in a quoted note (e.g. "Reprinted from The library quarterly, vol. XXXV, no. 4, October 1965"). It is not usually necessary to create a 730 field for the serial title.
   
   

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1.  Acquisitions Services

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