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Instructions for Individual Libraries

1. Location:
   Disk: afr
   Accompanying disk: Location given in 852 |z.
2. Call number:
   Disk: LC type with qualifier "|k Disk" before call number
   Accompanying disk: Use book call number. Add "Disk" at bottom.
3. MFHD note for accompanying disks:
   852 |z Request disc at Circulation Desk
4. Barcoding: Barcode CD-ROM/DVD-ROM jewel case and create an item record.
   Do not barcode floppy disk.
   Do not include accompanying disk in "Pieces" count on item record for book.
   When there is accompanying material or when a disk accompanies a book, barcode each piece.
5. Marking: Attach self-adhesive label to floppy disk or CD-ROM/DVD-ROM jewel case.
6. Mailing:
   Disk: Put disk (in jewel case or disk mailing box) on the departmental shelf.
   Accompanying disk: Rubber-band disk (in jewel case or disk mailing box) to book and send to LTS Physical Processing or Conservation.

Any accompanying CDs destined for any Annex location will be stored separately and must have a separate container and item record.

1. Location: [original loc],anx
2. Call number:
   Follow instructions for original library location. Add "Disk" to enumeration in item record for disk.
3. Barcoding:
   Barcode both the main piece and the CD-ROM/DVD-ROM jewel case and create individual item records.
4. Marking:
   Pencil the call number for the disk on the location flyer or scrap card. Rubber-band disk (in jewel case) to book and send to LTS Physical Processing or Conservation.
5. Physical Processing staff will mark jewel case with call number, tattle tape CD-ROM/DVD-ROM and write call number on inner ring of CD-ROM/DVD-ROM with indelible ink.

1. Location: cons
2. Call number:
   Disk: LC type with qualifier "|k Disk" before call number.
   Accompanying disk: Label with book call number. Add "Disk" at bottom.
3. MFHD notes for accompanying disks: none
4. Barcoding: Barcode CD-ROM/DVD-ROM (jewel case) and create item record.
   Do not barcode floppy disk.
   Do include accompanying disk in "Pieces" count on item record for book.
5. Marking: Attach self-adhesive label to floppy disk or CD-ROM/DVD-ROM jewel case.
6. Mailing:
   Disk: Put disk (in jewel case or disk mailing box) on the "Rush" shelf in LTS Olin Physical Processing.
   Accompanying disk: Rubber-band disk (in jewel case or disk mailing box) to book and send to Physical Processing or Conservation.

1. Location:
   Disk: ilr [hote] [jgsm] <no sublocation>
   Unaccompanied disk: 852 |z Located in Periodical Area 
2. Call number:
   Disk: LC type
3. Accompanying material: (whether CD-ROM/DVD-ROM accompanies book or book is guide to CD-ROM/DVD-ROM, the disk will be put into a pocket of the book when possible. Otherwise, barcode main piece and send materials to the attention of ILR processing staff)
   
   • 866 1 v.
   • 867 1 CD-ROM/DVD-ROM |z <in pocket of text>
   Or;
   
   • 866 1 CD-ROM/DVD-ROM |z <in pocket of guide> 
   • 867 1 guide
4. MFHD note for accompanying disks: 852 |z Request disk at Circulation Desk. 
5. Barcoding: Barcode CD-ROM/DVD-ROM (jewel case). Barcode 3 1/2" floppy disks in recessed
   label area on front of disk.
   When there is accompanying material or when a disk accompanies a book, barcode main piece and include piece count.
6. Physical Processing: LTS Olin Physical Processing marks book, tattle tapes book and CD-ROM/DVD-ROM, writes call number on inner ring of CD-ROM/DVD-ROM with indelible ink, uses existing pocket if appropriate or applies new one when none provided or existing pocket is of questionable archival quality.

1. Location: mann
   ent
   gnva
   orni
2. Call number:
   Disk: LC type with qualifier "|k Disk" before call number.
   Accompanying disk: Use book call number. Add "Disk" at bottom.
3. Accompanying material: (whether CD-ROM/DVD-ROM accompanies book or book is guide to CD, the disk will be put into a pocket of the book when possible. Otherwise, barcode main piece and send materials to the attention of Mann processing staff)
   
   • 866 1 v.
   • 867 1 CD-ROM/DVD-ROM |z <in pocket of text>
   Or;
   
   • 866 1 CD-ROM/DVD-ROM |z <in pocket of guide> 
   • 867 1 guide
   Barcoding: Barcode CD-ROM/DVD-ROM (jewel case). 
   When CD-ROM/DVD-ROM is main piece, PLACE single barcode on upper right corner inside container
   When there is accompanying material or when a disk accompanies a book, barcode main piece and include piece count
4. Physical Processing: LTS Olin Physical Processing marks book, tattle tapes book and CD-ROM/DVD-ROM, writes call number on inner ring of CD-ROM/DVD-ROM with indelible ink, uses existing pocket if appropriate or applies new one when none IS provided or existing pocket is of questionable archival quality.

1. Location: maps
2. Call number:
   Disk: LC type with qualifier "|k Disk" before call number.
   Accompanying disk: Use book call number. Add "Disk" at bottom.
3. Holdings notes for accompanying disks: none
4. Barcoding: Barcode CD-ROM/DVD-ROM (jewel case) and create item record.
   Item type: nocirc
   Do not barcode floppy disk.
5. Marking: Pencil the call number on the location flyer. Physical Processing staff will mark jewel case with call number, tattle tape CD-ROM/DVD-ROM and write call number on inner ring of CD-ROM/DVD-ROM with indelible ink, then will send item to Maps Dept.

The processing of CD-ROMs and DVD-ROMs outlined below is solely the domain of the music cataloger. Do not catalog them. Do not process them. Instead, place any such items on the “Original” cart and they will be forwarded to the music cataloger.

1. Location:
   Disk: CD-ROM/DVD-ROM: mus,av (Call Music Library staff for accesion number)
   Floppy disk: mus,pres
   Accompanying disk: Disk and book are in different locations, each with its own holdings record.
2. Call number:
   CD-ROM/DVD-ROM: Accession number (example: |b mus,av |h CD-ROM 1)
   Floppy disk: Accession number (example: |b mus,av |h Disk 1)
   (Call Music Library to get accession number)
   Pencil under call number in book: Accompanying CD-ROM/DVD-ROM available in Sound Recordings under CD-ROM/DVD-ROM 1
3. Holdings notes for accompanying disks:
   MFHD for disk: 852 |z Accompanying text in stacks
   MFHD for book with floppy: 852 |z Accompanying disc stored in Reserve
   MFHD for book with CD: 852 |z Accompanying disc stored in Sound
   Recordings
4. Barcoding: Do not barcode disks.
5. Marking: Do not label disks. Include card with call number and Voyager bib ID number.
6. Mailing: Send disk and card to LTS Olin Physical Processing. Put floppy disk in a CD mailing box.

Any unaccompanied CD-ROM/DVD-ROM will be housed in the Electronic Text Center.
Any CD-ROM/DVD-ROM accompanied by a guide or supplementary print material will also be housed in the Electronic Text Center.

...

1. Call number:
   LC type with no qualifying "Disk" or "Guide" on any pieces
2. MFHD notes:
   When the CD-ROM/DVD-ROM reproduces the content of the print, create 2 MFHDs:

   First MFHD:
   852|b olin,ref
   866 :41: 1 v.
   867 :41: |8 0 |a 1 CD-ROM/DVD-ROM |z<Ask at Circulation Desk>
   Second MFHD:
   852|b olin

   When the CD-ROM/DVD-ROM supplements the content of the print

   852|b olin,ref
   866 :41: 1 v.
   867 :41: |8 0 |a 1 CD-ROM/DVD-ROM <In pocket of text>
   

   Note: In some cases, an individual selector may elect to have the accompanying CD-ROM/DVD-ROM cataloged for the Electronic Text Center rather than being housed in the text pocket. In that case, the CD-ROM/DVD-ROM would be handled as above. Selectors should have noted the ETC location on the flyer.

3. Barcoding:
   When the CD-ROM/DVD-ROM reproduces the content of the print, create item records for both pieces (Barcode jewel case of CD-ROM/DVD-ROM)
   When the CD-ROM/DVD-ROM supplements the content of the print, create one item record and record pieces count
4. Marking:
   Physical Processing marks and tattle tapes all pieces, and writes call number on CD with indelible ink.
5. Mailing: In most cases, the CD-ROM/DVD-ROM will be put in a pocket of the print volume. If it is necessary to send CD-ROM/DVD-ROM(s) in a separate container, keep pieces together.

1. Location:
   Disk: math <no sublocations>
   Accompanying disk: Location given in MFHD 852 |z.
2. Call number:
   Disk: LC type with qualifier "|k Disk" before call number.
   Accompanying disk: Use book call number. Add "Disk" at bottom.
3. Holdings notes for all disks:
   MFHD 852 |z Request disc at Circulation Desk.
4. Barcoding: Barcode CD-ROM/DVD-ROM (jewel case) if supplied by publisher. Otherwise send to library in disk mailing box and they will supply jewel case with barcode. Do not barcode floppy disk. Do not include accompanying disk in "Pieces" count on item record for book. Math library will supply and barcode permanent containers for floppy disks.
5. Marking: Attach self-adhesive label to floppy disk or CD-ROM/DVD-ROM jewel case.
6. Mailing: Put disk (in jewel case or disk mailing box) on the departmental shelf. Do not send accompanying disk with book to Physical Processing or Conservation.

1. Location: uris,ref
2. Call number:
   LC type with no qualifying "Disk" or "Guide" on any pieces
3. MFHD note for accompanying disks:
   852|b uris,ref
   866 :41: 1 v.
   867 :41: |8 0 |a 1 CD-ROM/DVD-ROM
4. Barcoding: Create one item record and record pieces count.
5. Marking: Physical Processing staff marks and tattle tapes all pieces, and writes call number on CD-ROM/DVD-ROM with indelible ink.
6. Mailing:
   Should the disk not arrive already housed in the print volume, put disk in protective envelope on "Rush" shelf in Physical Processing. Keep pieces together.

1. Location:
   vet
   852 |k Disk  (Vet Lib staff will handle |z)
   
2. Call number:
   Disk: LC type
   Accomp. disk: Use book call number. Add "Disk" at end of call number.
3. Barcoding: Barcode CD-ROM/DVD-ROM (jewel case). Barcode 3 1/2" floppy disks in recessed
   label area on front of disk.

   
   Accompanying material: When there is accompanying material or when a disk accompanies a book, barcode main piece and change piece count accordingly. Vet staff will handle how to house additional pieces and create |z notes in Voyager to accomodate their decision.

4. Marking: Attach self-adhesive label to CD-ROM/DVD-ROM (jewel case) or floppy disk.
5. End processing:
   Disk:  Cataloger sends item to Physical Processing staff who mark and tattle tape all pieces, and write call number on CD-ROM/DVD-ROM with indelible ink.

   
   Accompanying disk: Rubber band disk to book and send to Physical Processing or Conservation.