Page History

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Date of next review: March 2016 2016  

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General notes
Types of Computer Disk
Special Labels (except Music CDs)
Serials
Guide/Insert Laid in Jewel Case
Accompanying CDs for Annex
Processing Disks/Discs for Individual Libraries
Africana Library
Asian Collections (Kroch Library)
Annex Library
Conservation
Entomology Library
Fine Arts Library
Hotel Library
Geneva Library
ILR Library
JGSM Library
Mann Library (includes items for Entymology, Geneva and Ornithology Libraries) 
Maps
Math Library
Music Library
Olin Library
Olin Reference
When CD is Primary
When Print is Primary
Ornithology Library
Uris Library
Uris Reference
Veterinary Library

Types of computer disks

Computer laser optical discs (CD-ROMs), DVD-ROMs
Computer files are permanently recorded on the disc (by the same process used in recording a sound CD). A CD-ROM/DVD-ROM is usually stored in a plastic box called a jewel case normally supplied by the manufacturer. If there is no jewel case supplied with the disc, or if it has been damaged, use a DVD case. DVD cases may be found near the Catalog Reference shelves. The disc in the jewel case or DVD case can be put directly on a book truck or mailing shelf without any additional protection. Barcodes and labels should be attached to the outside of the jewel case/DVD case, the barcode in the upper right corner, and the label in the upper left corner. Labels should not be attached directly to a CD-ROM/DVD-ROM because it may become unbalanced and not rotate evenly.

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1. Location:
   Disk: afr
   Accompanying disk: Location given in 852 |z.
2. Call number:
   Disk: LC type with qualifier "|k Disk" before call number
   Accompanying disk: Use book call number. Add "Disk" at bottom.
3. MFHD note for accompanying disks:
   852 |z Request disc at Circulation Desk
4. Barcoding: Barcode CD-ROM/DVD-ROM jewel case and create an item record.
   Do not barcode floppy disk.
   Do not include accompanying disk in "Pieces" count on item record for book.
   When there is accompanying material or when a disk accompanies a book, barcode each piece.
5. Marking: Attach self-adhesive label to floppy disk or CD-ROM/DVD-ROM jewel case.
6. Mailing:
   Disk: Put disk (in jewel case or disk mailing box) on the departmental shelf.
   Accompanying disk: Rubber-band disk (in jewel case or disk mailing box) to book and send to LTS Physical Processing or Conservation.

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1. Location: [original loc],anx
2. Call number:
   Follow instructions for original library location. Add "Disk" to enumeration in item record for disk.
3. Barcoding:
   Barcode both the main piece and the CD-ROM/DVD-ROM jewel case and create individual item records.
4. Marking:
   Pencil the call number for the disk on the location flyer or scrap card. Rubber-band disk (in jewel case) to book and send to LTS Physical Processing or Conservation.
5. Physical Processing staff will mark jewel case with call number, tattle tape CD-ROM/DVD-ROM and write call number on inner ring of CD-ROM/DVD-ROM with indelible ink.

C. Conservation

1. Location: cons
2. Call number:
   Disk: LC type with qualifier "|k Disk" before call number.
   Accompanying disk: Label with book call number. Add "Disk" at bottom.
3. MFHD notes for accompanying disks: none
4. Barcoding: Barcode CD-ROM/DVD-ROM (jewel case) and create item record.
   Do not barcode floppy disk.
   Do include accompanying disk in "Pieces" count on item record for book.
5. Marking: Attach self-adhesive label to floppy disk or CD-ROM/DVD-ROM jewel case.
6. Mailing:
   Disk: Put disk (in jewel case or disk mailing box) on the "Rush" shelf in LTS Olin Physical Processing.
   Accompanying disk: Rubber-band disk (in jewel case or disk mailing box) to book and send to Physical Processing or Conservation.

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1. Location: mann
   ent
   gnva
   orni
2. Call number:
   Disk: LC type with qualifier "|k Disk" before call number.
   Accompanying disk: Use book call number. Add "Disk" at bottom.
3. Accompanying material: (whether CD-ROM/DVD-ROM accompanies book or book is guide to CD, the disk will be put into a pocket of the book when possible. Otherwise, barcode main piece and send materials to the attention of Mann processing staff)
   
   • 866 1 v.
   • 867 1 CD-ROM/DVD-ROM |z <in pocket of text>
   Or;
   
   • 866 1 CD-ROM/DVD-ROM |z <in pocket of guide> 
   • 867 1 guide
   Barcoding: Barcode CD-ROM/DVD-ROM (jewel case). 
   When CD-ROM/DVD-ROM is main piece, PLACE single barcode on upper right corner inside container
   When there is accompanying material or when a disk accompanies a book, barcode main piece and include piece count
4. Physical Processing: LTS Olin Physical Processing marks book, tattle tapes book and CD-ROM/DVD-ROM, writes call number on inner ring of CD-ROM/DVD-ROM with indelible ink, uses existing pocket if appropriate or applies new one when none IS provided or existing pocket is of questionable archival quality.

F. Maps

1. Location: maps
2. Call number:
   Disk: LC type with qualifier "|k Disk" before call number.
   Accompanying disk: Use book call number. Add "Disk" at bottom.
3. Holdings notes for accompanying disks: none
4. Barcoding: Barcode CD-ROM/DVD-ROM (jewel case) and create item record.
   Item type: nocirc
   Do not barcode floppy disk.
5. Marking: Pencil the call number on the location flyer. Physical Processing staff will mark jewel case with call number, tattle tape CD-ROM/DVD-ROM and write call number on inner ring of CD-ROM/DVD-ROM with indelible ink, then will send item to Maps Dept.

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1. Location:
   Disk: CD-ROM/DVD-ROM: mus,av (Call Music Library staff for accesion number)
   Floppy disk: mus,pres
   Accompanying disk: Disk and book are in different locations, each with its own holdings record.
2. Call number:
   CD-ROM/DVD-ROM: Accession number (example: |b mus,av |h CD-ROM 1)
   Floppy disk: Accession number (example: |b mus,av |h Disk 1)
   (Call Music Library to get accession number)
   Pencil under call number in book: Accompanying CD-ROM/DVD-ROM available in Sound Recordings under CD-ROM/DVD-ROM 1
3. Holdings notes for accompanying disks:
   MFHD for disk: 852 |z Accompanying text in stacks
   MFHD for book with floppy: 852 |z Accompanying disc stored in Reserve
   MFHD for book with CD: 852 |z Accompanying disc stored in Sound
   Recordings
4. Barcoding: Do not barcode disks.
5. Marking: Do not label disks. Include card with call number and Voyager bib ID number.
6. Mailing: Send disk and card to LTS Olin Physical Processing. Put floppy disk in a CD mailing box.

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1. Location:
   Disk: math <no sublocations>
   Accompanying disk: Location given in MFHD 852 |z.
2. Call number:
   Disk: LC type with qualifier "|k Disk" before call number.
   Accompanying disk: Use book call number. Add "Disk" at bottom.
3. Holdings notes for all disks:
   MFHD 852 |z Request disc at Circulation Desk.
4. Barcoding: Barcode CD-ROM/DVD-ROM (jewel case) if supplied by publisher. Otherwise send to library in disk mailing box and they will supply jewel case with barcode. Do not barcode floppy disk. Do not include accompanying disk in "Pieces" count on item record for book. Math library will supply and barcode permanent containers for floppy disks.
5. Marking: Attach self-adhesive label to floppy disk or CD-ROM/DVD-ROM jewel case.
6. Mailing: Put disk (in jewel case or disk mailing box) on the departmental shelf. Do not send accompanying disk with book to Physical Processing or Conservation.

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