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Note: "Audio recording" is RDA vocabulary for what AACR2 called "sound recording."  Similarly, AACR2 "sound cassette" and "sound disc" became RDA "audio cassette" and "audio disc."

Contact:  Laura WrightDaniels

Unit: Copy Cataloging & InputtingMetadata Services

Date last updated:  

Date of next review: April 20212024

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General Barcoding Guidelines
Vocabulary examples
Inserts laid in containers
Individual libraries

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2.  Multiple items: Barcode the manufacturer's case only. Do not barcode individual cassettes or their containers. Be sure to adjust the "PIECES" Number of pieces count on the item record.

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Anchor
B
B
II.  Vocabulary examples for various formats (bibliographic record):

|a 1 audio disc : |b digital ; |c 4 3/4 in.
|a 1 audio disc (38 min., 59 sec.) : |b 33 1/3 rpm, stereo. ; |c 12 in.
|a 1 audio cassette : |b analog
+ |e 1 audio disc (digital ; 4 3/4 in.)
+ |e 1 audio disc (digital, MP3 file ; 3 1/8 in.)
+ |e 1 audio cassette

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  1. Location: afr
  2. Call number: Accession number (Use CLAMSS ): Call number: afr |h Cassette 3 ; afr |h Call number: Sound disc 1
  3. Barcoding: Follow general barcoding guidelines  in this procedure
  4. Physical Processing: Write the call number on a scrap card or flyer the assigned accession-type call number (CLAMSS) the location flyer and send item to Physical Processing
Africana Library: Accompanying cassette/disc
 Audio cassettes or discs issued as accompanying material are stored separately from the main item in individual plastic containers. Thus, if the book and audio cassettes or discs are issued in a manufacturer's paper sleeve or case, discard the sleeve or case and provide clear plastic containers for each item
  • Location: afr
  • Call number: LC-type for main item. Accession number (CLAMSS) for accompanying cassette or disc
  • Barcoding: Follow general barcoding guidelines  in this procedure
  • Physical Processing: Pencil the LC-styele call number on the main text and the accession number onto a scrap card with the assigned accession-type call number and and send items to Physical Processing
  • MFHD noteHoldings notes: |z Request disc at Circulation Desk.

Africana Library: Audio cassette/disc with accompanying print material

  • Location: afr
  • Call number: Accession number (CLAMSS) for audio cassette or disc; Accession number + Appropriate term for print material
  • Barcoding: Follow general barcoding guidelines  in this procedure
  • Physical Processing:
    • Scrap card with the assigned accession-type call number and send items to Physical Processing
    • Pencil the call number on the accompanying text
    • Use 'Requires Special Handling" flyer or circle "Special Handling" on flyer

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NB: If the audio recordings selected for Asia contain Audio Recordings Processing (LTS Procedure #17), they should be sent directly to the Music Library where Music Library staff will process them. Therefore, change the flyer to Music, change the location in VoyagerFOLIO, and send them uncataloged to the Music Library.

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  1. Location: ech  sasa,  was
  2. Call number: LC-type
  3. Place in black plastic case. Include any paper covers and/or inserts from jewel case, when sending to Physical Processing.
  4. Barcoding: Barcode each container (outside upper right corner to opening edge)
  5. Physical Processing:  Write the call number on a scrap card or flyer the assigned LC-type call number the location flyer and send item(s) to Physical Processing
     
Asia Collections: Accompanying discs Disc and book combinations 
    • Disc(s) accompanied by book(s) (whether audio disc accompanies book or book is guide to audio disc), the audio disc will be put into pocket of book and shelved in stacks as one unit. If the accompanying book(s) are too small to hold the disc(s): a box will be made so they can be shelved together in the stacks. Do not barcode at this stage. Pencil call number on main text and send everything to Conservation for box creation, after which it will be forwarded to a cataloger. At that point, barcode the piece(s). Create an item record and adjust the
    • PIECES
    • Number of pieces count as necessary, update the
    • MFHD
    • holdings, if needed.
  • Audio discs that accompany print: 
    • Location: ech, sasa, wasCall number: LC-type
    • Book w/acc. disc: 866 1 v.
    • Holdings details:
      • Holdings statement: text
      • Holdings statement for supplements: 1 audio disc  Holdings statement for supplements note: <in pockets of text>
    • Audio discs with accompanying book/guide:
    • Location: ech, sasa, was
    • Call number: LC-type
    • Holdings details:
      • Holdings statement: 1 audio disc Holding statement public note: <in pocket of text> 
      • Holdings statement for supplements:

    •                                867 1 audio disc |z <in pocket of text>

    Disc w/acc. book/guide: 866 1 audio disc |z <in pocket of text>

                                              867
      • 1 guide
  • Barcoding:
    • Barcode book, create item record, and adjust piece count as appropriate.
    • Include note on flyer that volume includes disk in pocket, or put disk in mailing box and rubber band to book. Use "Requires Special Handling" flyer or circle "Special Handling" on flyer.
  • Physical Processing:
    • Write Write the call number on a scrap card or the location flyer the call number and send items to Physical Processing
    • Physical Processing staff will write call number on inner ring of audio disc with indelible ink

Asia Collections: Accompanying cassettes

Books accompanied by cassettes, or cassettes accompanied by books will be housed in the Annex where the book(s) and cassette(s) are shelved separately. Barcode the piece(s) and adjust the piece count as necessary.
  • Call number: LC-type
  • Physical Processing: Staff will write call number on inner ring of audio disc with indelible ink

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  1. Location: fine
  2. Call number: LC-type
  3. Barcoding: Follow general barcoding guidelines  in this procedure
  4. Physical Processing: Annotate the location flyer with the LC-type assigned call number and send item(s) to Physical Processing
  5. MFHD notes: For audio cassette(s) or audio disc(s) without accompanying material:
    |z Request disc at Circulation Desk.
Fine Arts: Accompanying discs Disc and book combinations  
Disc(s) accompanied by book(s) (whether audio disc accompanies book or book is guide to audio disc), the audio disc will be put into pocket and item(s) shelved in stacks.into pocket and item(s) shelved in stacks.

  • Audio discs that accompany print: 
  • Holdings details:
    • Holdings statement: text
    • Holdings statement for supplements: 1 audio disc  Holdings statement for supplements note: <in pockets of text>
  • Audio discs with accompanying book/guide:
  • Location: fine
  • Call number: LC-type Book w/acc. disc: 866 1 v.

                                         867 1 audio disc |z <in pocket of text>

           Disc w/acc. book/guide: 866 1 audio disc |z <in pocket of text>

  • Holdings details:
    • Holdings statement: 1 audio disc Holding statement public note: <in pocket of text> 
    • Holdings statement for supplements:
                                                     867
    • 1 guide
  • Barcoding:
    • Barcode book, create item record, and adjust piece count.
    • Include note on location flyer that volume includes disk in pocket, or put disk in mailing box and rubber band to book. Include "Requires Special Handling" flyer or circle "Special Handling" on library flyer.
  • Physical Processing:
    • Write the call number on a scrap card or the location flyer the call number and send items to Physical Processing
    • Phys. Proc. Physical Processing staff will write call number on inner ring of audio disc with indelible ink

Fine Arts: Accompanying cassettes

Books accompanied by cassettes, or cassettes accompanied by books will be boxed to go into the stacks. Do not barcode any of the pieces. Pencil the call number on the main text(s) and send everything to Conservation. After Conservation staff have completed their work, they will forward the material to the cataloger. At that point, barcode the piece(s). Create an item record and adjust the PIECES Number of pieces count as necessary, update the Mfhd holdings, if needed.
  • Location: fine
  • Call number: LC-type
  • Physical Processing: When item has been returned to cataloger and item record has been created, send the material to Physical Processing  

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  1. Location: hote ilr jgsm
  2. Call number: LC-type
  3. Barcoding: Follow general barcoding guidelines  in this procedure
  4. Physical Processing:  Write the call number on a scrap card or flyer the assigned LC-type call number the location flyer and send item(s) to Physical Processing

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  1. Location: mann
  2. Call number: LC-type
  3. Barcoding: Follow general barcoding guidelines  in this procedure
  4. Physical Processing:  Write the call number on a scrap card or flyer the assigned LC-type call number the location flyer and send item(s) to Physical Processing
  5. Accompanying material: Whether CD accompanies book or book is guide to CD, the disk will be put into a pocket of the book when possible. Otherwise, barcode main piece and send materials to the attention of Mann processing staff. See LTS Procedure #24.

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  1. Location: math
  2. Call number:   LC-type
  3. Barcoding: Follow general barcoding guidelines  in this procedure
  4. Physical Processing:  Write the call number on a scrap card or flyer the assigned accession-type call number (CLAMSS) the location flyer and send item(s) to Physical Processing

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  1. Location: mus,av
  2. Call number: LC-type for main item, accession number (CLAMSS) for accompanying accompanying audio cassette(s), disc(s), CD(s) or CD-ROM(s) Examples: [use CLAMSS to assign accession number]
    • mus,av |h Call number: Cass 86
    • mus,av |h Call number: CD 27
    • mus,av |h Call number: CD-ROM 5
    • mus,av |h LP 10 Call number: LP 10
  3. Holdings notes: Accompanying text shelved in stacks.
  4. Barcoding: Do not barcode audio recording
  5. Physical Processing:
    • Send the cassette/disc/CD/CD-ROM(s) directly to the Music Library.
    • Be sure to pencil the call number on the main text. In addition, pencil a note alongside the call number reading: "Accompanying cassette/disc/CD/CD-ROM(s) stored in sound recordings" under call no. [number]
    MFHD notes: |z Accompanying text shelved in stacks
    • .

Anchor
olin
olin
I. Olin Library  

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