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Unit: Cataloging
Date last updated: 07/2930/2015
Date of next review: January 2016
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NB: As of July 2014, all VHS tapes housed in the former Olin Media Center, and many of the unit libraries VHS collections, were moved to the Annex. See the section for each library for more detailed information.
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Containers -- Catalogers should not barcode, or create item records, for CD jewel cases that contain DVDs. DVDs should be housed in an actual DVD container, available from the department supplies area. Do write the call number on the flyer, which should be securely attached to the piece, then put them on the Physical Processing truck. Physical Processing staff will tattle tape the item, write the call number on the item and send directly to the Media CenterUris Library, Dean Room.
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When handling a disc that may not play in all American players (i.e. Region 2-6 or DVD-R), write a note indicating the appropriate information on the flyer for the Media CenterPublic Services staff.
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Instructions for individual libraries:
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- Location: ech,av ; sasa,av ; was,av
- Call number: Accession number: Use CLAMSS to assign the accession number. See instructions For videodiscs only, accession number will be followed by language/area code ech,anx (or sasa,anx or was,anx) |h Video 105 ech,av (or sasa,av or was,av) |h Videodisc 700 ([SEA] [SA] [CHI] [JPN] [EA] [GA])
- MFHD note: 852 |z Shelved in Uris Library Dean Room
- Barcoding: See general notes ; See also special instructions
- Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing
- Accompanying materials: Whether book accompanies videocassette or DVD or videocassette or DVD accompanies book, they should be handled the same as items for the Olin Media CenterUris, using the appropriate accession number/call number and location (ECH, SASA, WAS). See Uris Dean Room section, being careful to scroll to the section that fits your situation.
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- Videocassettes w/accompanying material:
- Location: uris,anx
- Call number: Accession number for both items, using appropriate term for accompanying printed material. Use CLAMSS to assign the accession number. See instructions
- Barcoding: Barcode both items as they will be shelved separately in Olin Media Center See also special instructions
- MFHD:
- 866 1 v.
- 867 1 Booklet |z <in Olin Media Office>Uris Library, Dean Room>
- Physical Processing: Annotate location flyer with call number and brief title and send items (rubber-banded together) to LTS Physical Processing. Call number labels will need to be made for each physical piece
- Videocassettes that accompany books:
- Location: olin,anx
- Call number: LC-type
- Send video and accompanying material to Conservation Dept. w/note that box should be made to handle all pieces and that completed box should be returned to cataloger for cataloging
- Barcoding: Do not barcode until box is made. Barcode box only, and include appropriate piece count in item record
- Physical Processing: Annotate location flyer with call number and brief title (if appropriate) and send items to LTS Physical Processing. Call number labels will need to be made for each physical piece
- DVDs w/accompanying material:
- Location: uris
- Call number: Accession number for both items, using appropriate term for accompanying printed material. Use CLAMSS to assign the accession number. See instructions
- Barcoding: Barcode both items as they will be shelved separately in Olin Media Center single the Uris Library Dean Room. Single barcode on upper right corner of container for videodisc
- MFHD:
- 866 1 videodisc
- 867 1 Booklet |z <Uris Library, Dean Room>
- Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Labels will need to be made for each physical piece
- DVDs that accompany hardcover (or paperback) books:
- Location: uris
- Call number: LC-type
- MFHD:
- 866 1 v.
- 867 2 DVDs |z <in pockets of text>
- Barcoding: Barcode text only, create item record, and change piece count as appropriate. Include note on flyer that volume includes DVD in pocket.
- Physical Processing: Send items to LTS Physical Processing. Call number labels will need to be made for each physical piece
Note: If more than 2 DVDs are received or if DVDs are too big to put in pockets in book, do not create item records. Send to Conservation Dept. with note that box should be made to handle all pieces and that completed box should be returned to cataloger for barcoding.
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