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- Staff with Advanced-Level Access can use tools present in LS Tools to modify vendor records and bulk import the result into the Voyager database. They can extract existing Voyager records, correct existing errors, and then reload them into the Voyager database. They can also run various Library Systems scripted reports and extracts, as well as all the tools present for the basic level. Users at this level must have the ability to manipulate MARC data, i.e. the deletion and addition of fields, familiarity with software such as MARCEdit, Gary Strawn software, and Voyager-related usage of Microsoft Access.
- Batch Processing Staff and Unit Heads, at Expert-Level Access, have access to basic and advanced-level tasks, as well as to more complicated production procedures, Google Utilities, and reports. Members of this group must have an advanced knowledge of technical services workflows, for use in the development of new processes. The staff member must also be able to analyze large sets of data to identify problems and common elements that allow for batch correction. Staff in this group also examine new software for potential use in automation.
- Staff with Administrative-Level Access can use all the tools present in LS Tools. This includes direct exports to OCLC of Voyager MARC records and manual execution of all Library Systems “CRON” scripts when needed. Scripts at this level have considerable library-wide impact.* Managers and senior Batch Processing staff assign jobs to appropriate group levels and give staff access to appropriate levels of batch jobs in LS Tools. Also in the space are scripted jobs of high consequence such as the automated cleanup of Voyager MARC data.
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Date of next review: July 2015
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Basic-Level Access Group
EDI Import
General Update
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Vendor Print Load
Advanced-Level Access Group
Extract Records from a List of ID Numbers
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Batch Processing/Heads/Expert-Level Access Group
Administrative Production Procedure
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Reports and Extracts
Administrative-Level Access Group
Clean Up Voyager
LS Tools Configuration
CLAMSS Shelf List Tool
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Basic-Level Access Group
I. EDI Import
For EDI invoices download and ftp placement in the Voyager\EDI\Incoming folder for the Acquisitions client to load. After selecting the button for either Law or LTS, the specific job selected will connect to the vendor’s ftp server’s invoice folder and allow automatic placement of the file into the production server. For all of the below, In LS Tools under "EDI Import (LTS or LAW)/[vendor name]."
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t. Vietnamese Print: In this manual job, the staff member takes a tab-delimited file of data from the vendor, converts it into MARC records using MarcEdit, and loads it into Voyager.
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Advanced-Level Access Group
I. Extract Records from a List of ID Numbers
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Batch Processing/Heads/Expert-Level Access Group
I. Administrative Production Procedure
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i. Report Duplicate Government Documents: Extracts a list of government document Voyager bibs where the OCLC number and 245 subfield a match.j. Suppressed Mfhds with Unsuppressed Bibs: Looks in Voyager for bibs without at least one active (unsuppressed) MFHD.
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Administrative-Level Access Group
I. Clean Up Voyager
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