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Microfiche sets: When transferring microfiche sets to the Annex, please contact Annex staff to determine the best method for barcoding.
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Barcode Placement by Container Types
Container Type | Recommended Barcode Location | Comments |
Bound materials (hard cover) | Follow general rule. | Books where book jackets are being retained AND for volumes printed back to front see special situations section. |
Bound materials (soft cover) | Follow general rule. | For volumes printed back to front please refer to special situations section. |
Serials to be bound | Follow general rule. Apply barcode to first issue only | Refer to special situations section for description of bound journal processing. |
4-flap folder/portfolio/East Asian wrappers | Follow general rule. | Barcode container not individual item or loose materials contained inside the portfolio |
MM cases | Follow general rule. | Barcode container not individual item. |
Envelopes | Follow general rule. | Flap is considered the back of the envelope; barcode is placed on the front of the envelope. |
CD-ROM & DVD-ROM jewel case | Follow general rule. | Place barcode so it is fully on that portion of the case cover that opens; do not place barcodes on disks or cassettes. |
CD-ROM & DVD-ROM commercial rectangular case | Follow general rule. | Place barcode on plastic cover of case; do not place barcodes on disks or cassettes. |
Floppy disk jewel case | Follow general rule. | Place barcode so it is fully on that portion of the case cover that opens; do not place barcodes on disks or cassettes. |
Audio cassette cases | front, top (short end), upper right corner | Do not place barcodes on cassettes. |
Audio disks (L.P. album covers) | Follow general rule. | Do not place barcodes on disks or cassettes. |
Audio disks (45 rpm, 7” disks; original jackets, sleeves, acid free envelopes) | Follow general rule. | Do not place barcodes on disks or cassettes. |
Audio disks (78 rpm; 10”x12”x16” disks; acid free envelopes; some original jackets & set boxes) | Follow general rule. | Do not place barcodes on disks or cassettes. |
All open audio reels stored in boxes (stored on edge) | Follow general rule. | |
Video cassette cases | Follow general rule, except for Africana. | Do not place barcode on cassette. Africana exception: Place barcode on right hand corner of cassette, just above window of tape. |
Video disk cases | Follow general rule, except for Africana. | Do not place barcode on disk. Africana exception: Place barcode on inside cover of DVD container in upper right corner. |
Microfilm boxes | on the narrow flap | |
Microfiche envelopes | dependent on how fiche is cataloged.
Note: LTS does not barcode microfiche | For microfiche sets, please refer to special situations section. |
Document cases/manuscript/Hollinger boxes (letter or legal size, 5” or 3” wide) readex microcard box | top right corner of narrow end | |
Paige/record cartons | short side; upper right, below the cover | |
Flat box/pizza box/clamshell/telescoping/ | upper right; short side | |
Oversized folders; stored in flat files | lower right corner of open edge | |
Map tubes; 4x4 square | upper right of long side | |
Expanding folders | Follow general rule. | This is for letter or legal size expanding folders. Flap is considered the back of the envelope. The barcode is placed on the front. |
Princeton files | Follow general rule. | Princeton files are removed when sent to the Annex; materials is grey boarded and a duplicate barcode is generated. |
Pamphlets | Follow general rule. | |
Grey boards | Follow general rule. |
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Glossary
Barcode: a label that links the item to the holdings record in the library catalog.
Barcode wrapper:a loop of polyethylene film that is 2.5” wide. This loop is fitted snugly to the front cover of the book from head to tail and the barcode is attached to it, rather than the cover itself. RMC and the Annex primarily utilize barcode wrappers.
Label protectors: adhesive label used to reinforce barcodes affixed to cloth hardcover books.
Barcode duplicator: a device that enables existing barcodes to be copied and reprinted. Barcodes are scanned with a wand and recreate an identical barcode on a small printer.
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For the barcoding of materials in other formats, see the procedure that addresses each format:
Computer Disk Processing Microforms ProcessingRare and Special Items ProcessingSound Recordings ProcessingVideorecordings ProcessingSee also "Bound With" and "Filmed With" Materials. Should doubt arise about barcoding (e.g., if decisions on binding cannot be anticipated), omit the barcode or consult with a supervisor before proceeding.
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