Page History

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1. in Voyager by title for other copies and in Voyager by series title, if online call number (852 field) includes volume enumeration.

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1. Display bibliographic record. Verify that record matches book. If the title is lost or missing, see special instructions below.
   
2. If the title is a serial, check for and report an open purchase order.
3. Display relevant item records:
   • For single-part monographs, delete item records [9].
   • For multipart monographs and serials, note item statuses and Enum/Chron information (for use in MFHD 852 note), then delete item record(s).
   • Any withdrawn item that is older than 6 months will be batch deleted by Batch processing periodically.
4. Display relevant MFHD record:

   a.  Add |x WITHDRAWN ([reason]), [date] and your [initials] to the 852 field following the call number -- Examples:  

   b.  When withdrawing only certain parts of a multipart monograph or serial, include in the WITHDRAWN note specific information on which parts are being withdrawn --Example:  

   c.  If the part(s) being withdrawn are accompanying material that is included in the bibliographic description for the title (such as supplements or maps in a pocket), add an 852$x note --Example:

   d.  If present, delete 852 $h In process.

   e.  Edit 866/7/8 information to reflect ONLY those holdings that are retained. However, if you are withdrawing all parts of a multipart monograph or serial, retain the 866/7/8 information as is.

   f.  If all volumes have been withdrawn, suppress the MFHD from OPAC display and change the record status value to 'd' in the leader area. Suppressing the MFHD and changing the status to 'd' will automatically queue the MFHD for deletion from OCLC.  For serials, also set the 008 Receipt Status to "Not currently received."

   g.  Repeat these steps for all copies and locations to be withdrawn.

5. Re-display bibliographic record:

   a.  Add a 948 local statistics field to the BIB record, using the value "w" for type of transaction. LTS staff:: For multipart items, record the number of pieces withdrawn in a 948 $x. Example: 948 2# $a 20040902 $b w $d abc23 $e cts $x 3

   b.  If there are no active (unsuppressed) holdings records remaining for the title, suppress the BIB record. Adding the 948 and suppressing the BIB record will automatically queue the BIB record for deletion from OCLC.

6. If you have the physical pieces in hand, stamp them "Withdrawn."
7. Dispose of the withdrawn physical pieces as follows:  Send to LTS Documents all items that bear a "Federal Publications" sticker, have been stamped "Depository", or have a "D" penciled on the cover, title page, or other preliminary pages.

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1. Transfer the item(s) online according to the instructions found in section "6. Disposition" of the "Selection Policy for Shelf Space Adjustment. 
2. If the transfer involves a title for "rmc,anx" or one of the "ranx" sublocations, follow the Rare Annex instructions below.
3. If the transfer involves superseded editions or volumes, see also special instructions below.
4. If the title is a serial, check for and report an open purchase order. 
5. If the title bears a "Pamphlet" call number, send it to the Library Annex.
6. Process the physical piece(s) as follows (except for Rare Annex material)   

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1. Search Voyager Cataloging by title. If no CUL catalog record is available in Voyager or OCLC, forward item(s) to the LTS Inputting Supervisor to be processed as new.
2. Check for and report an open purchase order.
3. Display bibliographic record. Verify that record matches book.
4. Select Record > Show Associated Records. A Holdings and Items for bib box displays.
   • If there is a single holdings record for the title:
     • Select bibliographic record.
     • Select system tab.
     • Uncheck the Suppress from OPAC box and change the record status value to "c" in the leader area. Record should display in the OPAC.
     • Save the record.
     • Display holdings record.
     • Remove |x WITHDRAWN [date] and [initials] from the 852 field following the call number.
     • Add |x REINSTATED [date] to the 852 field following the call number.
     • If necessary, add 8XX fields.
     • Select system tab.
     • Uncheck the Suppress from OPAC box. Record should display in the OPAC.
     • Click on Leader. Change the record status value to 'c'.
       
     • Save the record.
     • Display item record[s]. If no item record is found, create record[s] and barcode book[s].
     • Re-display the bibliographic record. Add a 948 local statistics field to the record using the value "s" for the type of transaction.

      

   • If there are multiple holdings records for the title:
     • Display holdings record that matches book in hand.
     • Remove |x WITHDRAWN [date] and [initials] from the 852 field following the call number.
     • Add |x REINSTATED [date] to the 852 field following the call number.
     • If necessary, add 8XX fields.
     • Select system tab.
     • Uncheck the Suppress from OPAC box. Record should display in the OPAC.
     • Click on Leader.  Change the record status value to 'c'.
       
     • Save the record.
     • Display item record[s]. If no item record is found, create record[s] and barcode book[s].
     • Re-display the bibliographic record. Add a 948 local statistics field to the record using the value "s" for the type of transaction. 
       

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1. Cross out all "withdrawn" stamps.
2. Edit penciled locations and call numbers, if needed.
3. Insert a location flyer and place completed transfers on the appropriate shelf. 
   

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