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Kroch Library Special Designations

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A A

General Notes:

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placement placement

Placement of barcodes

For videocassettes, Videodiscs, and Blu-ray discs: -- Place the barcode near the upper right corner of the container. Try not to cover title. Exception: Africana videorecordings.

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Containers -- Catalogers should not barcode, or create item records, for CD jewel cases that contain DVDs.  DVDs should be housed in an actual DVD container, available from the department supplies area. Do write the call number on the flyer, which should be securely attached to the piece, then put them on the Physical Processing truck.  Physical Processing staff will tattle tape the item, write the call number on the item and send directly to the Media Center.

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added added

Added

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copies 

Use same CLAMSS number as first copy.  Add appropriate copy number.

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blu blu

Blu-ray discs

Blu-ray discs should be cataloged on a bibliographic record for a blu-ray disc, not a conventional DVD record. However, they are shelved with conventional DVDs, so they will be given a number in the same "alphabet".  That is, choose "videodisc" for selecting the next accesion number for your blu-ray disc in CLAMSS. [See exception for Music.]

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single single

Special instructions: Single-boxed, multi-part videocassettes for Africana, Kroch and Olin Media Center

When processing a two-cassette set that is distributed in one container:

• Place the barcode near the upper right hand corner of the container
• Use pt.1-2 in Enum area of Item record
• Use 2 in Pieces area of Item record  

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multi multi

Multi-part sets, each in secure container

• Barcode each cassette or disc container
• If a caption is lacking, but must be supplied for enumeration, use the term "tape" or "disc"
• For Olin and Kroch: House the discs in as few cases as possible, and label as concisely as possible. Use 2-, 3-, or 4- disc on containers, as appropriate.

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When DVD or CD is missing from the book or booklet/guide/miscellaneous material is missing from the DVD, write a note on flyer so that Physical Processing staff  know that we did not receive the item. In MFHD, add appropriate note in the subfield z of the 852 field, e.g., |z Library copy lacks booklet.  

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Discs that don't play  

When handling a disc that may not play in all American players (i.e. Region 2-6 or DVD-R), write a note indicating the appropriate information on the flyer for the Media Center.   

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individual individual

Instructions for individual libraries:

A. Africana Library

1. Location:  afr (for DVDs) or afr,anx for videocassettes
2. Call number:  Accession number: Use CLAMSS to assign the accession number. See instructions afr |h Video 25 afr |h Videodisc 1
3. Barcoding:   DVDs: Place barcode on inside cover of the DVD container in upper right corner, just above videodisc tray.  Videocassettes: Place barcode on right corner of cassette, just above window of the tape.
4. Physical Processing:  Annotate location flyer with accesion number and brief title and send items to LTS Physical Processing.

Africana Library: Accompanying VHS & DVDs

If manageable, DVD may be housed in pocket of hardcover text with appropriate 866 and 867 fields; otherwise:

• Location (create separate holding records):   afr for main item ;  afr for videodisc
• Call number:  LC-type for main item Accession number for video
• MFHD note:  on main item: 852 |z Request accompanying video at Circulation Desk ; on video: 852 |z Accompanying text shelved in stacks

   

• Barcoding:  use single barcode on each piece if shelved separately; otherwise, use appropriate piece count.   See also special instructions  
• Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Be sure to pencil the call number on the main text.

Africana Library:  Videorecordings with accompanying printed material

• Location:  afr
• Call number:  Accession number for both items, using appropriate term for accompanying printed material. Use CLAMSS to assign the accession number. See instructions
• Barcoding:  use single barcode on each piece

   

   See also special instructions  
• Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Be sure to pencil the call number on the printed text.

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1. Location: math
2. Call number:  Use CLAMSS to assign the accession number. See instructions    
3. MFHD: No note necessary for Math.

    

4. Barcoding: see    general notes  
5. Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Pencil the call number on the cassette label and on a press-apply label on the container.  

   Math Library: Accompanying videos  

   • Location (create separate holdings records):  math (for text) math (for video)
   • Call number:  LC-type for text  ;    Accession for video
   • MFHD note (for text): 852 |z Accompanying video (Acc. #) available at Circulation Desk
   • Barcoding:    see general notes  
   • Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Be sure to pencil the call number in main text.  

Veterinary Library  

• Location:  Videocassettes: vet 
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  Videodiscs: vet,res  

• Call number:  LC-type
• MFHD note: Videocassettes: 852 |m Audio-visual

  Videodiscs: |k Disk

• Barcoding:  see   general notes  
• Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing.  

Veterinary Library: Accompanying videos/DVDs

• Location:  vet
• Barcoding:    When there is accompanying material, or when a DVD accompanies a book, barcode main piece and change piece count accordingly. Vet staff will handle how to house additional pieces and create |z notes in Voyager to accomodate their decision.  
• Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing.  Call number labels will need to be made for each physical piece

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1. Location:  cons
2. Call number:  LC-type
3. Barcoding:  see   general notes  
4. Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing.

E. Fine Arts Library

Videocassettes and Videodiscs:  

• Location:  fine (for DVDs) or fine,anx (for videocassettes)
• Call number:  Accession number (e.g. fine |h Video 105). Use CLAMSS to assign the accession number. See instructions  
• Barcoding: see   general notes
• Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing.

Accompanying Videocassettes

• Location:  fine
• Call number:  LC-type for main item ; No call number for video
• MFHD note: 852 |z For accompanying video ask at Circulation Desk
• Barcoding:  see general notes
• Physical Processing:  Send items to LTS Physical Processing

Accompanying Videodiscs:   DVDs + Hardcover book (whether book accompanies DVD or DVD accompanies book)

• Location:  fine
• Call number:  LC-type
• MFHD note:
  • Book with accompanying DVD
    • 866 1 v.
    • 867 1 DVD |z <in pocket of text>
  • DVD with accompanying book
    • 866 1 DVD |z <in pocket of text>
    • 867 1 text
• Barcoding:  Barcode text only, create item record, and change piece count as appropriate. Include note on flyer that volume includes DVD in pocket, or put DVD in mailing box and rubber band to book
• Physical Processing:  Call number labels will need to be made for each physical piece

  Note: If more than 2 DVDs are received or if DVDs are too big to put in pockets in book, do not create item records. Send to Conservation Dept. with note that box should be made to handle all pieces and that completed box should be returned to cataloger for barcoding.

Videodiscs: DVDs + Paperback book (whether book accompanies DVD or DVD accompanies book)

• Location:  fine
• Call number:  LC-type
• MFHD note:
  • Book with accompanying DVD
    • 866 1 v.
    • 867 1 DVD |z <in pocket of text>
  • DVD with accompanying book
    • 866 1 DVD |z <in pocket of text>
    • 867 1 text
• Barcoding: 
  • Barcode book, create item record, and change piece count as appropriate
  • Send book and DVD to Conservation Dept. Include note on flyer that volume includes DVD in pocket, or put DVD in mailing box and rubber band to book

     

• Physical Processing:  Call number labels will need to be made for each physical piece

  Note: If more than 2 DVDs are received or if DVDs are too big to put in pockets in book, do not create item records. Send to Conservation Dept. with note that box should be made to handle all pieces and that completed box should be returned to cataloger for barcoding.

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1. Location:  rmc,icer
2. Call number:  LC-type
3. Barcoding:  Do not barcode
4.   Physical Processing:  Items will be housed in Rare and will not circulate. They need no physical processing. Send directly to Rare.

 G.

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Hotel/ILR /

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JGSM 

1. Location:  hote (for DVDs) or hote,anx (for videocassettes) ilr (for DVDs) or ilr,anx (for videocassettes) jgsm (for DVDs) or  jgsm,anx (for videocassettes)
2. Call number:  LC-type
3. Call number:  LC-type
4. MFHD note:  Videos: 852 |z Request at Main Circulation Desk   ; DVDs: 852 |z Request at Main Circulation Desk 
5. Barcoding:  see general notes
6. Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing.

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• Location:  mus,av
• Physical Processing: Using guidelines for unaccompanied videorecordings above, send all items together to Music Library for physical processing.

K. Olin Media Center

1. Location:  olin,av
2. Call number: Accession number: Use CLAMSS to assign the accession number. See instructions olin,anx |h Video 25 olin,av |h Videodisc 43
3. Barcoding:  See general notes  

   See also

     special instructions  
4. Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing.

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