Page History

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DVDs: As a theft protection measure, Physical Processing staff will write the call number on the disk label in indelible ink, when space permits.  

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General notes

Placement of barcodes

Added copies

Blu-ray discs

Single-boxed, multi-part videocassettes for Africana, Kroch, and Olin Media Center

Multi-part sets, each in secure container

Inserts laid in DVD containers

Missing DVD or missing booklets, guides, etc.

Discs that won't play in all machines

Special instructions for storage masters

Individual libraries

  Africana Library

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Kroch Library Special Designations

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placement placement

Placement of barcodes

For videocassettes, Videodiscs, and Blu-ray discs: -- Place the barcode near the upper right corner of the container. Try not to cover title. Exception: Africana videorecordings.

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Containers -- Catalogers should not barcode, or create item records, for CD jewel cases that contain DVDs.  DVDs should be housed in an actual DVD container, available from the department supplies area. Do write the call number on the flyer, which should be securely attached to the piece, then put them on the Physical Processing truck.  Physical Processing staff will tattle tape the item, write the call number on the item and send directly to the Media Center.

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added added

Added copies 

Use same CLAMSS number as first copy.  Add appropriate copy number.

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blu blu

Blu-ray discs

Blu-ray discs should be cataloged on a bibliographic record for a blu-ray disc, not a conventional DVD record. However, they are shelved with conventional DVDs, so they will be given a number in the same "alphabet".  That is, choose "videodisc" for selecting the next accesion number for your blu-ray disc in CLAMSS. [See exception for Music.]

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• Place the barcode near the upper right hand corner of the container
• Use pt.1-2 in Enum area of Item record
• Use 2 in Pieces area of Item record  

• Barcode each cassette or disc container
• If a caption is lacking, but must be supplied for enumeration, use the term "tape" or "disc"
• For Olin and Kroch: House the discs in as few cases as possible, and label as concisely as possible. Use 2-, 3-, or 4- disc on containers, as appropriate.

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inserts inserts

Inserts (Guides, Booklets, Pamphlets, etc.) laid in DVD containers  

Inserts inside the DVD container, e.g. a single a single or folded sheet, are not considered accompanying material, and should not be considered for item record creation nor piece counts. Catalogers should leave them in place for handling by public services staff.  For more substantial accompanying material such as guides, booklets, pamphlets, see library specific instructions.  

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missing missing

Missing DVDs or missing booklets/guides, etc.  

When DVD or CD is missing from the book or booklet/guide/miscellaneous material is missing from the DVD, write a note on flyer so that Physical Processing staff  know that we did not receive the item. In MFHD, add appropriate note in the subfield z of the 852 field, e.g., |z Library copy lacks booklet.  

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discs discs

iscs that don't play  

When handling a disc that may not play in all American players (i.e. Region 2-6 or DVD-R), write a note indicating the appropriate information on the flyer for the Media Center.   

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individual individual

Instructions for individual libraries:

A. Africana Library

1. Location:  afr (for DVDs) or afr,anx for videocassettes
2. Call number:  Accession number: Use CLAMSS to assign the accession number. See instructions afr |h Video 25 afr |h Videodisc 1
3. Barcoding:   DVDs: Place barcode on inside cover of the DVD container in upper right corner, just above videodisc tray.  Videocassettes: Place barcode on right corner of cassette, just above window of the tape.
4. Physical Processing:  Annotate location flyer with accesion number and brief title and send items to LTS Physical Processing.

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