Versions Compared

Old Version 165

changes.mady.by.user Laurie M. Stevens

Saved on

compared with

New Version Current

changes.mady.by.user Pam Stansbury

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

...

Unit: Cataloging

Date last updated: 9/6/2023  

Date of next review: January 20242025

...

Standard convention for Accession type call numbers:

...

Anchor
africana
africana
A. Africana Library

  1. Location:  afr (for DVDs) or afr,anx for videocassettes
  2. Call number:  Accession number: Use CLAMSS to assign the accession number. See instructions  
                afr  Video 25 afr  Videodisc 1
  3. Anchor
    africanaspec
    africanaspec
    Barcoding:       DVDs: Place barcode on inside cover of the DVD container in upper right corner, just above videodisc tray.      Videocassettes: Place barcode on right corner of cassette, just above window of the tape.
  4. Physical Processing:  Annotate location flyer with accession number and brief title and send items to LTS Physical Processing.

Africana Library: Accompanying VHS & DVDs

If manageable, DVD may be housed in pocket of hardcover text with appropriate Holding statements; otherwise:

  • Location (create separate holding records):   afr for main item ;  afr for videodisc
  • Call number:  LC-type for main item Accession number for video
  • Holdings note:  on main item: Request accompanying video at Circulation Desk ; on video:  Accompanying text shelved in stacks   
  • Barcoding:  use single barcode on each piece if shelved separately; otherwise, use appropriate piece count.   See also   special instructions  
  • Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Be sure to pencil the call number on the main text.

Anchor
afraccmat
afraccmat
Africana Library:  Video recordings with accompanying printed material

  • Location:  afr
  • Call number:  Accession number for both items, using appropriate term for accompanying printed material. Use CLAMSS to assign the accession number. See instructions  
  • Barcoding:  use single barcode on each piece 
  •     See also special instructions  
  • Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Be sure to pencil the call number on the printed text.

Anchor
annex
annex
B. Annex  

  1. Location:  ---,anx
  2. Call number:  LC-type, or Accession number (using CLAMSS).
  3. Anchor
    special
    special
    Special Holdings instructions when processing a storage master:         Suppress Holdings record from public display, add Holdings note:  Storage Master--Not for public use
  4. Barcoding:   See     general notes . See container instructions above for the   Annex . 
  5. Physical Processing:  Use CLAMSS to assign the accession number. See instructions .  Annotate location flyer with call number and brief title and send items to LTS Physical Processing.
  6. Accompanying DVDs: Any accompanying DVDs designated for any Annex location will be stored separately in a jewel case with its own item record.

Anchor
math
math
C.   Math and Vet    

  1. Location: math
  2. Call number:  Use CLAMSS to assign the accession number. See instructions    
  3. Holdings notes: No note necessary for Math.   
  4. Barcoding: see      general  notes      
  5. Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Pencil the call number on the cassette label and on a press-apply label on the container.  

    Math Library: Accompanying videos  

    • Location (create separate holdings records):  math (for text) math (for video)
    • Call number:  LC-type for text  ;   Accession for video
    •  Holdings note (for text): Accompanying video (accession #) available at Circulation Desk
    • Barcoding:    see   general notes  
    • Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Be sure to pencil the call number in main text.  

Anchor
vet
vet
Veterinary Library  

    • Location:  Videocassettes: vet     

    • Videodiscs: vet,res  

    • Call number:  LC-type
    • Call number suffix (Videocassettes): Audio-visual

      Videodiscs: Call number prefix: Disk

    • Barcoding:  see   general notes    
    • Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing.  

Veterinary Library: Accompanying videos/DVDs

...

  • Location:  fine (for DVDs) or fine,anx (for videocassettes)
  • Call number:  Accession number (e.g. for videocassettes: fine / Video 105). Use CLAMSS to assign the accession number. See instructions    
  • Barcoding: see   general notes
  • Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing.

...

  1. Location:  rmc,icer
  2. Call number:  LC-type
  3. Barcoding:  Do not barcode   
  4.  Physical Processing:  Items will be housed in Rare and will not circulate. They need no physical processing. Send directly to Rare.

...

  1. Location:  hote (for DVDs) or hote,anx (for videocassettes)
                     ilr (for DVDs) or ilr,anx (for videocassettes)
                     jgsm (for DVDs) or jgsm,anx (for videocassettes)
  2. Call number:  LC-type  
    Holdings note (Videos and DVDs):   Request at Main Circulation Desk.
     
  3. Barcoding:  see   general notes
  4. Physical Processing:  Annotate location flyer with call number and brief title and send items to LTS Physical Processing.

...

  1. Location:  ech,av ; sasa,av ; was,av
  2. Call number: Accession number: Use CLAMSS to assign the accession number. See instructions. For videodiscs only, accession number will be followed by language/area code : (SEA), (SA), (CHI), (JPN), or (KOR).For example, ech,av Video 105 (SEA) ; was,av Videodisc 700 (CHI)
  3. Holdings note: Shelved in Uris Library Dean Room.         
  4. Barcoding:  See general notes  ;  See also   special instructions  
  5. Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing
  6. Accompanying materials: Whether book accompanies videocassette or DVD or videocassette or DVD accompanies book, they should be handled the same as items for Uris, using the appropriate accession number/call number and location (ECH, SASA, WAS). See Uris Dean Room  section, being careful to scroll to the section that fits your situation.

Anchor
mann
mann
I. Mann Library (including items for Entomology and Ornithology Libraries)    

  1. Location:  mann ; orni
  2. Call number:  LC-type
  3. Holdings note for accompanying materials: No special location notes; items will be shelved in book stacks
  4. Barcoding:   see   general notes  
  5. Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing.
  6. Accompanying materials: If items can be handled in one physical unit, use appropriate piece count and Holdings statement, accompanied by Holdings notes as needed. Otherwise barcode each piece, using appropriate Holdings statements.

...

  1. Location:  mus,av
  2. Call number: Accession number: Use CLAMSS to assign the accession number. See instructions .  Exception:
    Anchor
    musicexcept
    musicexcept
    Do not use CLAMSS for Blu-ray discs. Music Library staff will assign accession number.        mus,av  Videotape 1000 mus,av  DVD1000
  3. Barcoding: DO NOT BARCODE. Music Library staff will create item records, barcode, and note piece count.  
  4. Physical Processing: Put disc or cassette in separate case. Note the call no. and Holdings hrid on location flyer or scrap card and send items to Music Library for physical processing. DO NOT TATTLE TAPE. DO NOT ADD CALL NUMBER LABEL. All call number and property marking will be done at the Music Library.

...

DVDs with or without accompanying material (if that material can fit in container):     

1. Location:  uris        

2. Call number: Accession number for both items, using appropriate term for accompanying printed material. Use CLAMSS to assign the accession number. See   instructions   

 uris,anx call number: Video 25

...

  • Holdings statement:   2 videodiscs
  • Holdings statement for supplements:   1 booklet

    Added copies: Some Holdings show olin,av or the location for earlier copy(ies). When processing a subsequent copy, use Uris location and add c.2 (or c.3, 4, as appropriate).                       

 5 . Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing.

           

Anchor
olinacc
olinacc
Uris Library, Dean Room: Accompanying video cassettes and Video cassettes with accompanying printed material

  • Videocassettes w/accompanying material:
    • Location:  uris,anx
    • Call number: Accession number for both items, using appropriate term for accompanying printed material. Use CLAMSS to assign the accession number. See instructions  
    • Barcoding: Barcode item(s) as appropriate, depending on whether accompanying material fits in the cassette case, creating item records as necessary. See   special instructions  
    • Holdings details:
      • Holdings statement: text
      • Holdings statement for supplements: 1 Booklet         
    • Physical Processing: Annotate location flyer with call number and brief title and send items (rubber-banded together) to LTS Physical Processing. Call number labels will need to be made for each physical piece
  • Videocassettes that accompany books:
    • Location:  olin,anx         
    • Call number: LC-type
    • Send video and accompanying material to Conservation Dept. w/note that box should be made to handle all pieces and that completed box should be returned to cataloger for cataloging
    • Barcoding: Do not barcode until box is made. Barcode box only, and include appropriate piece count in item record
    • Physical Processing: Annotate location flyer with call number and brief title (if appropriate) and send items to LTS Physical Processing. Call number labels will need to be made for each physical piece
  • DVDs w/accompanying material:
    • Location:  uris
    • Call number prefix: Dean Room
    • Call number: Accession number for both items, using appropriate term for accompanying printed material. Use CLAMSS to assign the accession number. See instructions      
    • Barcoding: Barcode DVD  container only, and include appropriate piece count.        
    • Holdings details:
      • Holdings statement: 1 videodisc
      • Holdings statement for supplements: 1 Booklet    
    • Physical Processing: Annotate location flyer with call number and brief title and send items to LTS Physical Processing. Labels will need to be made for each physical piece
  • DVDs that accompany hardcover (or paperback) books:  
    • Location:  uris         
    • Call number: LC-type
    • Holdings details:
      •   Holdings statement: text
      •   Holdings statement for supplements: 2 DVDs / Holdings statement for supplements note: <in pockets of text>
    • Barcoding: Barcode text only, create item record, and change piece count as appropriate. Include note on flyer that volume includes DVD in pocket.
    • Physical Processing: Send items to LTS Physical Processing. Call number labels will need to be made for each physical piece

    Note: If more than 2 DVDs are received or if DVDs are too big to put in pockets in book, do not create item records. Send to Conservation Dept. with note that box should be made to handle all pieces and that completed box should be returned to cataloger for barcoding.

...