Restricted funds

Some account numbers may not be used to buy certain things. An account may be restricted from buying toner, for example.

Incorrect use of funds costs everyone because we have to use staff time to transfer funds to the correct accounts.

• It's the researchers' responsibility to use the correct accounts for the correct purchases. (Not the responsibility of the processors, such as ChemIT, who often provided an account number to buy something for a research group.)
• Restricted funds are defined by the federal government in A21 Regulation, "Cost Principles for Educational Institutions".
  • No alcohol for consumption
  • No general office equipment, supplies, etc
  are governed by federal regulations, such as described in the A21 Regulation
  • .

Account conventions used in CCB

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Account: A58-	Restricted?	Notes
3xxx 4xxx	Unrestricted	Enterprise accounts, etc.
5xxx 6xxx 7xxx	n/a	Not currently used
81 87 88	Unrestricted	Gifts, endowments
82	Restricted	Not generally used
83 84 86	Restricted	Sponsored funds: 83,84, & 86 are mainly federal.
85	Restricted	Sponsored funds: 85 mainly non-federal.

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