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- Cornell license and implement the Resource Manager (RM) system. This will replace Cornell's Innovative Interfaces ERM system. Columbia already licenses this product.
- Cornell license and implement the Serials Solutions 360 COUNTER usage statistics service. This will effectively take the place of Cornell's current usage stats wiki updating process. Columbia already licenses licences this product.
- 2CUL license and implement the Resource Manager Consortial Edition (RM-CE).
- We effectively communicate with key stakeholders before, during, and after the transition.
Cost / Savings (detail provided in Costs section below): SUMMARY
Costs to Cornell: Cornell
- $33,749 year one license fees, $XXXX implementation fees, $XXXX implementation staff time (250 hours)
- $26,143 year two+ license fees
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RM for Cornell (Columbia already subscribes to RM)
License fees: $11,693/year plus one time set up $1969 (includes data population services) and a onetime consultation fee of $3990
Cost recovery by cancelling Innovative contract:
- Shift from III ERM to SerSol RM: savings from reduced record loading activity = $9,200 annually
- Shift from III ERM to SerSol RM: savings from reduced manual data entry = $10,600 annually
- Implementation of SerSol 360 Counter: savings from reduced harvesting of usage stats = $4,800 annually
- Costs of clean-up work to migrate to SerSol products at Cornell = $12,800, $1,000, and $800 = $14,600 one-time
License fees: $11,693/year plus one time set up $1969 (includes data population services) and a onetime consultation fee of $3990
Cost recovery by cancelling Innovative contract:
- Innovative ERM Innovative ERM License fee - currently approximately $7,500-$8,000/year. This is paid until September 31, 2014.
- Innovative ERM server (locally hosted)- Once we get through the migration to the linux VM, our server cost for the III ERM will be about $2000/year as the server is currently spec'd. (We may need to adjust its provisioning depending on actual performance once it's up and running in production.) The support contract with III is in the ballpark of $10K/year. Let me know if you need more specific numbers than that - Chris Manly
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- Record loads to update the Innovative ERM require considerable attention for one week every month. During this time there is impact on patrons (non-updated holdings, public display inaccurate, and slower response times) and staff time of 10-20 hours per month. Some of the time saved could be spent handling more frequent Serials Solutions MARC updates loads, keeping Voyager and Blacklight more in sync with our electronic holdings managed in RM. This will reduce delays between purchasing content and having that content appear in discovery various discovery tools. (15 hours per month opportunity savingsest. $9,200 annual opportunity savings, effective as soon as implemented)
- The RM knowledge base comes populated with some license, resource, and provider information. This must all be manually entered into the Innovative ERM system. The E-Resources and Cataloging units should save a few hours per week in data entry. (5 hours opportunity savingsest. $10,600 annually effective as soon as implemented)
- Selectors will be able to access the system with relatively little training to view title lists, license terms, contact information. As a web based tool, this will be possible remotely (such as during a conference). Innovative ERM system has limited simultaneous connections and requires considerable training to get new users up to speed.
- Cornell staff are already using the Serials Solutions system for maintaining MARC record updates, Summon, and the OpenURL resolver. This has significant impact on training time, procedure retention, and ease of use by reducing the number of systems involved in e-resource management without loss of functionality or access to information. (3 hours per month opportunity savings)
- Cleaner matching of resources between management and discovery systems. This has significant impact on our ability to effectively troubleshoot resource access issues.
- Knowledge base Notifications alert us to changes in platforms, database titles, and other important maintenance issues. This will allow for more pro-active work to reduce access problems.
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