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Scope:  These are the policies that LTS RMC staff follow when cataloging printed published materials individually.

Contact: Margaret Nichols  

Unit: Cataloging & Metadata Services

Date last updated: 06/28/17 May 2024

Date of next review: May 20182025

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Choice of rules: RDA or DCRM(B)
PCC Contribution
Authority Work
Notes

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For monographs which require original cataloging, we apply DCRM(B) for pre-1800 European and pre-1821 American imprints. For all modern books or serials requiring original cataloging, we apply RDA. For sound recordings, we apply AACR2, subject to the guidance of the Music Cataloging Coordinator.

For copy cataloging, leave the existing cataloging as is, except:

• update the encoding cataloging level to full (Encoding level: blank), if it's less than full (Encoding level 4, 7, or u, for example)
  
• update access points to their preferred forms, and create authority records if needed
• correct any errors in the record
• add special files fields as appropriate (see LTS Procedure #89)
  
• add copy-specific notes in the holdings record, especially if our copy lacks anything (example: "Imperfect: lacks title page").
  

Do not change an existing catalog record from AACR2 to DCRM(B) or RDA or vice versa.

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We contribute an original catalog record to PCC if all of its access points have authority records.

Records which do not qualify for PCC contribution:

• copy cataloging
• recon (retrospective conversion) records
• records with some access points not covered by authority records, such as a 650 _4, tracings for former owners who don't have authority records, etc.
  
  

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RMC cataloging staff participate fully in the NACO program. We When cataloging new acquisitions, we contribute RDA authority records for names when cataloging new acquisitionsif they are considered significant and in need of formal authority control. NACO records are created in Voyager, reviewed, and subsequently uploaded to OCLC through the usual LTS process (see LTS Procedure #134).OCLC by catalogers who have formal NACO training.

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PrintersPrinter' devicess device--routinely; describe only if bibliographically significant.

Title page vignettes vignette (any decorative figure)--routinely; describe only if bibliographically significant or if artist is known/famous.

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Cancels--should be noted; any deviations from recorded copies elsewhere. (This note may take several forms, e.g. "Some leaves appear to be cancels"; "Several leaves canceled"; "Title page cancel?"; "Leaf B6 canceled and original leaf left in place.")

Errata--routinely, with the location of the errata in the volume (describe its physical appearance if it is something other than a leaf, e.g. slip pasted in)

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Binding--if artistically significant or signed. This information is copy-specfic for books published before the advent of publishers' bindings in the 1830s or so, so in those earlier cases it goes in a public Holdings note. If the binder is known, trace him/her in a 700 field with $e binder $5 NIC at the end.

Anything wanting--routinely. This goes in a $z public note on the holdings record ("Imperfect: ...")

Provenance--routinely. This goes in a $z note public Holdings note (Note type: Note) on the holdings record ("Provenance: [name] (nature of ownership mark, e.g. bookplate, stamp, label, or signature).") The name of the inscriber, former owner, etc. is also traced in a 7xx field on the bib record, with the appropriate relationship designator in $e at the end (former owner, signer, etc.). For relator terms (7xx $e) to choose from, see the term sequence in the MARC Code List for Relators.

Example:

Holdings record: 852 00 $brmc,hsci $kBoyle $hQC27 $i.B79 1662 $zProvenancenote (Note type: Note): Provenance: Franz Sondheimer (bookplate).

Tracing on bib record:

      700 1 : _ Sondheimer, Franz, $e former owner. $5 NIC

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Not noted: price; statements of patronage; mottoes; pious invocations.

Notes to include in catalog records for modern imprints

In paper wrappers--routinely; this note goes in a public Holdings note (Note type: Note) on the holdings record. For a modern paperback (a paperback's covers are sturdier than paper wrappers), use a different note (if any): "Paperbound."

With dust jacket--routinely; this note goes in a public Holdings note (Note type: Note) on the holdings record.

Prize book--routinely; this note goes in a public Holdings note (Note type: Note) on the holdings record. Describe the nature of the prize, who presented it, and to whom it was given. Also, on the bib record, add the RBMS Controlled Vocabularies term "Prize books."

Example:

Holdings note: Provenance: Presented by the Council of Kings College London to John Ashton Coombs, as a prize for chemistry.

Tracings on bib record:

655 _7 Prize books. $2 rbmscv

700 1_ Coombs, John Ashton, $e former owner. $5 NIC

710 2_ King's College London, $e former owner. $5 NIC

Binding--if artistically significant or signed. If binder is known, trace him/her in a 700 field with $e binder $5 NIC at the end. 

Anything wanting--routinely. This goes in a public Holdings note (Note type: Note) on the holdings record ("Imperfect: ...")

Provenance--routinely. See description in previous section above.