...
Unit: Receiving and Documents
Date last updated: 09/0108/20152023
Date of next review: September 2016
United Nations Depository
European Union Depository
Mailing List Documents
Receiving Orders
...
2024
...
United States Depository
United Nations Depository
European Union Depository
Mailing List Documents
Receiving Orders
...
A. U.S.
...
DEPOSITORY
...
...
1.
...
Our
...
U.S.
...
Depository
...
Library
...
number
...
(LIB#)
...
is
...
0388.
...
...
2.
...
U.S.
...
depository
...
shipments
...
arrive
...
in
...
boxes,
...
envelopes,
...
tubes,
...
and
...
microfiche
...
bags
...
via
...
UPS
...
GROUND.
...
Identify
...
a
...
U.S.
...
depository
...
shipment
...
by
...
the
...
white
...
label
...
on
...
the
...
container.
...
The
...
label
...
says:
...
"U.S.
...
Govt.
...
Printing
...
Office,
...
Superintendent
...
of
...
Documents,
...
Washington,
...
D.C.--Cornell
...
Univ
...
Library,
...
Documents
...
Section,
...
110-B
...
Olin
...
Library--
...
LIB ID:
...
0388."
...
...
3.
...
In
...
order
...
to
...
check
...
in
...
a
...
U.S.
...
depository
...
shipment
...
you
...
must
...
have
...
a
...
depository
...
shipping
...
list
...
which
...
lists
...
all
...
of
...
the
...
material
...
to
...
be
...
found
...
in
...
the
...
container.
...
Depository
...
shipping
...
lists
...
are
...
inside
...
the
...
shipping
...
container,
...
with
...
one
...
exception.
...
...
3a.
...
Separate
...
Shipments:
...
Separate
...
shipments
...
are
...
books
...
or
...
maps
...
which
...
are
...
mailed
...
to
...
us
...
individually.
...
Identify
...
them
...
by
...
container
...
labels
...
which
...
also
...
say:
...
"ITEM:
...
<year><no.>"
...
and
...
"SHIPMENT:
...
"
...
2023-<no.>-S".
...
(S)
...
Shipping
...
lists
...
for
...
separate
...
shipments
...
arrive
...
in
...
regular
...
depository
...
shipment
...
boxes.
...
Collect
...
packages
...
which
...
will
...
be
...
listed
...
on
...
a
...
separate
...
shipping
...
list
...
on
...
a
...
shelf
...
behind
...
the
...
receiving
...
table
...
until
...
the
...
separate
...
shipping
...
list
...
for
...
these
...
packages
...
is
...
received.
...
...
4.
...
Depository
...
Shipping
...
Lists.
...
Shipping
...
lists
...
are
...
numbered
...
consecutively
...
throughout the
...
federal
...
fiscal
...
year
...
(Oct.-Sept.).
...
There
...
are
...
four
...
types:
...
paper
...
(P),
...
microfiche
...
(M),
...
electronic
...
(E)
...
and
...
separate
...
(S).
...
Shipping
...
list
...
numbers
...
(SL#)
...
include
...
year-consecutive
...
number-type
...
(example:
...
2023-042-P
...
is
...
the
...
42nd
...
shipment
...
of
...
paper
...
documents
...
in
...
FY
...
23).
...
Information
...
on
...
the
...
shipping
...
list
...
is
...
in
...
three
...
columns:
...
Item
...
no.,
...
Classification
...
no.,
...
and
...
Title.
...
...
4a.
...
Item
...
No.
...
A
...
shipping
...
list
...
lists
...
all
...
materials
...
mailed
...
to
...
depository
...
libraries
...
in
...
a
...
shipment.
...
Our
...
library
...
is
...
a
...
selective
...
depository
...
and
...
chooses
...
to
...
receive
...
some
...
item
...
nos.
...
and
...
not
...
others;
...
therefore,
...
in
...
many
...
shipping
...
containers
...
you
...
will
...
not
...
find
...
all
...
materials
...
which
...
are
...
listed
...
on
...
the
...
shipping
...
list.
...
An
...
item
...
number
...
may
...
be
...
assigned
...
to
...
a
...
single
...
publication,
...
such
...
as
...
a
...
yearbook,
...
or
...
to
...
a
...
group
...
of
...
similar
...
publications,
...
such
...
as
...
all
...
of
...
the
...
hearings
...
of
...
a
...
congressional
...
committee.
...
Documents
...
are
...
listed
...
on
...
the
...
shipping
...
list
...
in
...
numerical
...
order
...
by
...
their
...
item
...
number.
...
...
4b.
...
Classification
...
No.
...
A
...
Superintendent
...
of
...
Documents
...
classification
...
number
...
is
...
assigned
...
by
...
GPO
...
to
...
each
...
document
...
on
...
a
...
shipping
...
list.
...
In
...
many
...
libraries
...
this
...
number
...
will
...
be
...
the
...
document's
...
call
...
number,
...
but
...
not
...
at
...
Cornell.
...
The
...
SuDocs
...
classification
...
system
...
groups
...
publications
...
by
...
their
...
issuing
...
agencies,
...
then
...
by
...
type
...
of
...
publication.
...
...
4c.
...
Title.
...
This
...
should
...
correspond
...
to
...
the
...
title
...
on
...
the
...
publication
...
and
...
will
...
be
...
the
...
way
...
in
...
which
...
you
...
will
...
locate
...
documents
...
on
...
the
...
shipping
...
list.
...
...
5.
...
Opening
...
depository
...
shipments.
...
Boxes
...
and
...
microfiche
...
bags
...
often
...
contain
...
several
...
shipping
...
lists.
...
Paper
...
documents
...
listed
...
on
...
a
...
-P
...
shipping
...
list
...
are
...
generally
...
packed
...
in
...
the
...
box
...
on
...
top
...
of
...
their
...
shipping
...
list,
...
so
...
remove
...
all
...
items
...
from
...
the
...
box
...
until
...
you
...
reach
...
the
...
first
...
shipping
...
list.
...
The
...
documents
...
will
...
not
...
be
...
in
...
item
...
number
...
order,
...
but
...
they
...
should
...
be
...
listed
...
on
...
the
...
shipping
...
list.
...
Stamp
...
each
...
document
...
in
...
the
...
upper
...
right
...
hand
...
corner
...
of
...
the
...
cover
...
(or
...
title
...
page
...
if
...
the
...
cover
...
is
...
shiny)
...
with
...
the
...
ink
...
stamp
...
which
...
says
...
"Depository
...
<today's
...
date>".
...
Find
...
the
...
document
...
by
...
its
...
title
...
on
...
the
...
shipping
...
list
...
and
...
make
...
a
...
pencil
...
check
...
over
...
the
...
item
...
no.
...
and
...
classification.
...
...
Tangible
...
electronic
...
documents,
...
generally
...
CD-ROMS,
...
are
...
received
...
in
...
boxes
...
with
...
the
...
paper
...
documents
...
but
...
are
...
listed
...
on
...
their
...
own
...
-E
...
shipping
...
lists.
...
If
...
you
...
can
...
do
...
so,
...
remove
...
the
...
booklet
...
or
...
title
...
sheet
...
from
...
inside
...
the
...
top
...
of
...
the
...
CD-ROM
...
jewel
...
case
...
and
...
stamp
...
with
...
the
...
depository
...
stamp.
...
In
...
addition,
...
place
...
a
...
Federal
...
Publication
...
sticker
...
in
...
the
...
lower
...
left-hand
...
corner
...
of
...
the
...
front
...
of
...
the
...
jewel
...
case.
...
If
...
a
...
CD-ROM
...
or
...
diskette
...
comes
...
in
...
a
...
paper
...
container,
...
stamp
...
and
...
write
...
on
...
the
...
container.
...
Digital
...
documents
...
are
...
received
...
from
...
Marcive,
...
Inc.
...
and
...
covered
...
under
...
...
#77.
...
...
Microfiche
...
documents
...
are
...
usually
...
received
...
in
...
bags
...
from
...
a
...
GPO
...
microfiche
...
contractor
...
and
...
are
...
listed
...
on
...
-M
...
shipping
...
lists.
...
Because
...
Cornell
...
does
...
not
...
select
...
many
...
of
...
the
...
microfiche
...
item
...
nos.,
...
it
...
often
...
will
...
be
...
easier
...
to
...
reverse
...
the
...
shipment
...
receipt
...
process
...
for
...
a
...
bag
...
of
...
microfiche
...
and
...
to
...
first
...
determine
...
what
...
we
...
do
...
not
...
receive
...
before
...
checking
...
in
...
what
...
we
...
do
...
receive
...
(see
...
Item
...
Lister
...
below).
...
The
...
fiche
...
which
...
are
...
listed
...
on
...
a
...
shipping
...
list
...
will
...
generally
...
be
...
folded
...
inside
...
that
...
shipping
...
list.
...
Remove
...
the
...
contents
...
of
...
the
...
bag
...
carefully,
...
as
...
there
...
will
...
be
...
multiple
...
shipping
...
lists.
...
Stamp
...
all
...
fiche
...
envelopes
...
with
...
the
...
depository
...
date
...
stamp
...
in
...
the
...
upper
...
right-hand
...
corner.
...
Find
...
the
...
fiche
...
or
...
group
...
of
...
fiche
...
on
...
the
...
shipping
...
list
...
and
...
place
...
a
...
pencil
...
check
...
on
...
the
...
item
...
number
...
(for
...
a
...
group
...
of
...
fiche
...
with
...
the
...
same
...
item
...
number
...
you
...
should
...
first
...
be
...
sure
...
that
...
all
...
fiche
...
listed
...
are
...
received).
...
You
...
do
...
not
...
need
...
to
...
write
...
the
...
item
...
no.
...
on
...
all
...
fiche.
...
When
...
many
...
fiche
...
are
...
received
...
on
...
a
...
shipping
...
list
...
with
...
the
...
same
...
item
...
number
...
they
...
will
...
be
...
banded
...
together,
...
write
...
the
...
item
...
number
...
on
...
the
...
top
...
fiche
...
only
...
(example:
...
Item
...
no.
...
830-H-14).
...
...
A
...
paper
...
shipment
...
box
...
may
...
contain
...
a
...
Separate
...
-S
...
shipping
...
list.
...
Match
...
the
...
Depository
...
Shipping
...
List
...
number
...
against
...
the
...
separate
...
packages
...
which
...
are
...
stored
...
behind
...
the
...
receiving
...
table
...
and
...
open
...
all
...
of
...
the
...
boxes
...
which
...
have
...
the
...
appropriate
...
SL#
...
on
...
the
...
white
...
label.
...
Stamp
...
hardcover
...
books
...
on
...
the
...
first
...
page
...
inside
...
the
...
cover
...
in
...
the
...
upper
...
right-hand
...
corner.
...
Stamp
...
softcover
...
books
...
as
...
appropriate.
...
Pencil-check
...
each
...
item
...
no.
...
on
...
the
...
shipping
...
list.
...
...
A
...
paper
...
shipment
...
box
...
may
...
contain
...
a
...
Separate
...
2023< >
...
-S
...
shipping
...
list.
...
These
...
shipping
...
lists
...
list
...
NIMA
...
(National
...
Imagery
...
and
...
Mapping
...
Agency)
...
maps.
...
These
...
separate
...
map
...
shipments
...
are
...
addressed
...
directly
...
to
...
the
...
Map
...
Department
...
and
...
should
...
be
...
received
...
there
...
(if
...
a
...
bag
...
is
...
delivered
...
by
...
Shipping
...
to
...
our
...
table
...
do
...
not
...
open;
...
write
...
Maps
...
on
...
this
...
bag
...
and
...
put
...
on
...
the
...
Maps
...
delivery
...
shelf
...
).
...
...
this
...
shipping
...
list
...
in
...
a
...
campus
...
envelope
...
and
...
address
...
to
...
the
...
maps
...
librarian.
...
...
5a.
...
Missing
...
Shipping
...
List.
...
You
...
may
...
find
...
publications
...
in
...
a
...
shipping
...
box
...
or
...
bag
...
which
...
are
...
not
...
on
...
any
...
shipping
...
list.
...
This
...
probably
...
means
...
that
...
the
...
shipping
...
list
...
was
...
not
...
included
...
in
...
the
...
container.
...
You
...
will
...
need
...
to
...
obtain
...
a
...
shipping
...
list
...
in
...
order
...
to
...
receive
...
these
...
documents
...
by
...
checking
...
shipping
...
lists
...
in
...
...
Format
...
on
...
the
...
FDLP
...
Desktop at https://www.
...
...
...
...
.
...
Enter
...
the
...
shipping
...
list
...
number,
...
which
...
you
...
can
...
probably
...
guess
...
or
...
ask
...
for
...
the
...
latest
...
shipping
...
list
...
by
...
format.
...
...
6.
...
7. Item Lister. Item Lister provides an electronic list of all item nos. which are available for depository library selection. Open your web browser and go to http://www.access.gpo.gov/su_docs/fdlp/tools/itemlist.html Under "nonselections", enter our depository library number "0388" and click the "submit" bar. The Item Lister will create a list of all item numbers which our depository 0388 does not select. Match the item nos. which you have not checked off on each shipping list against this list. If the item number appears on the nonselections list, write NO next to the number on the shipping list.
...
Item Lister. Item Lister provides an electronic list of all item nos. which are available for depository library selection. Open your web browser and go to https://selections.fdlp.gov/OA_HTML/gpolibItemLister.jsp Select "non-selections", enter our depository library number "0388" and click the "submit" bar. The Item Lister will create a list of all item numbers which our depository 0388 does not select. Match the item nos. which you have not checked off on each shipping list against this list. If the item number appears on the non-selections list, write NO next to the number on the shipping list.
7. Claims. If an item number has not been checked on the shipping list, and if it does not appear on the "non-selections" Item Lister list, then you may need to send a depository claim for this publication. First, look beside the Item no. on the shipping list to see if either a "+" or "%" symbol appears. These items have not been sent to our library at this time and should not be claimed. Be sure to check through your mail to see that you have not overlooked the publication during check-in. If this is an item number which we should have received but did not, and it has not been rain-checked or shipped short, then you should send a depository claim. Sending a claim for an item on a GPO-issued shipping list: Use the Web Claim form on the FDLP Access Desktop and submit the claim to GPO electronically at http:www.fdlp.gov/webclaimform
...
...
a
...
copy
...
of
...
the
...
Web
...
Claim
...
form
...
as
...
submitted
...
and
...
file
...
in
...
the
...
GPO
...
Depository
...
Claims
...
folder.
...
Sending
...
a
...
claim
...
for
...
an
...
item
...
on
...
a
...
microfiche
...
shipping
...
list:
...
With
...
a
...
ruler
...
draw
...
a
...
box
...
around
...
the
...
item
...
or
...
items
...
not
...
received.
...
Write
...
in
...
the
...
information
...
at
...
the
...
bottom
...
of
...
the
...
shipping
...
list,
...
including
...
our
...
depository
...
library
...
#,
...
SL
...
#
...
and
...
address.
...
With
...
a
...
pen
...
sign
...
the
...
documents
...
librarian's
...
name
...
and
...
again
...
fill
...
in
...
our
...
library
...
number.
...
Fax
...
or
...
...
the
...
original
...
complete
...
shipping
...
list
...
(all
...
pages)
...
to
...
the
...
microfiche
...
contractor
...
at
...
the
...
address
...
on
...
the
...
shipping
...
list.
...
File
...
one
...
of
...
the
...
shipping
...
list
...
copies
...
in
...
the
...
file
...
marked
...
"Claims
...
on
...
GPO
...
Deposit".
...
Receiving
...
a
...
claim:
...
A
...
paper
...
shipping
...
box
...
may
...
include
...
a
...
paper
...
or
...
electronic
...
item
...
which
...
you
...
have
...
previously
...
claimed.
...
Generally,
...
the
...
item
...
will
...
have
...
the
...
original
...
claim
...
form
...
which
...
you
...
submitted
...
attached
...
to
...
it.
...
Stamp
...
the
...
item,
...
pencil
...
check
...
it
...
on
...
the
...
original
...
list
...
that
...
is
...
now
...
filed
...
and
...
write
...
the
...
item
...
number.
...
Pull
...
the
...
shipping
...
list
...
copy
...
from
...
the
...
GPO
...
Claim
...
folder
...
and
...
discard.
...
Microfiche
...
claims
...
are
...
mailed
...
to
...
us
...
in
...
an
...
envelope.
...
The
...
strip
...
which
...
you
...
had
...
written
...
on,
...
including
...
the
...
shipping
...
list
...
#,
...
is
...
attached
...
to
...
the
...
microfiche
...
but
...
the
...
rest
...
of
...
the
...
shipping
...
list
...
is
...
not
...
returned.
...
Pull
...
the
...
claim
...
from
...
the
...
GPO
...
Claim
...
folder
...
and
...
check
...
the
...
item
...
on
...
the
...
claim
...
copy
...
which
...
you
...
filed
...
in
...
the
...
shipping
...
list
...
file.
...
...
8.
...
Distribution.
...
Many
...
depository
...
documents
...
are
...
serials.
...
Check
...
in
...
serials
...
and
...
periodicals
...
in
...
FOLIO.
...
Place
...
depository
...
documents
...
which
...
are
...
monographs,
...
pamphlets
...
or
...
other
...
non-serial
...
material
...
on
...
the
...
documents
...
review
...
shelf
...
behind
...
the
...
receiving
...
table.
...
Mark
...
maps
...
Maps
...
and
...
place
...
on
...
...
shelf
...
for
...
Maps
...
(near
...
110-C
...
office).
...
9. GPO Depository Microfiche.
...
Microfiche
...
received
...
on
...
deposit
...
are
...
handled
...
in
...
the
...
following
...
ways:
...
...
a.
...
Cataloged
...
serials
...
to
...
which
...
a
...
microfiche
...
number
...
has
...
been
...
assigned
...
are
...
checked
...
in
...
and/or
...
added
...
to
...
FOLIO holdings record.
...
These
...
are
...
usually
...
depository
...
serials
...
which
...
used
...
to
...
come
...
in
...
paper
...
but
...
now
...
come
...
in
...
fiche.
...
These
...
serials
...
generally
...
share
...
one
...
bibliographic
...
record
...
and
...
have
...
two
...
holdings
...
records,
...
one
...
for
...
paper
...
with
...
a
...
call
...
number
...
and
...
one
...
for
...
fiche
...
with
...
a
...
sequential
...
microfiche
...
number.
...
...
b.
...
Monographs
...
are
...
generally
...
not
...
cataloged.
...
They
...
are
...
filed
...
in
...
the
...
(orange)
...
GPO
...
Microfiche
...
File
...
in
...
Olin's
...
Maps,
...
Microtexts,
...
Newspapers
...
Department
...
in
...
SuDocs
...
classification
...
order
...
.
...
10.
...
Maps.
...
Most
...
depository
...
maps
...
are
...
received
...
directly
...
in
...
the
...
Maps
...
Department.
...
Maps
...
staff
...
check
...
the
...
shipping
...
lists,
...
stamp
...
the
...
maps,
...
make
...
any
...
claims
...
and
...
process
...
the
...
maps.
...
Maps
...
from
...
the
...
USGS
...
and
...
from
...
NIMA
...
(formerly
...
Defense
...
Mapping
...
Agency)
...
are
...
received
...
directly.
...
Other
...
maps
...
and
...
charts
...
are
...
received
...
in
...
our
...
regular
...
depository
...
shipments
...
and
...
should
...
be
...
sent
...
directly
...
to
...
Maps
...
for
...
processing.
...
The
...
most
...
common
...
ones
...
are:
...
...
a.
...
Nautical
...
charts
...
and
...
recreational
...
charts
...
from
...
National
...
Ocean
...
Service.
...
These
...
are
...
generally
...
received
...
in
...
tubes
...
and
...
listed
...
on
...
separate
...
shipping
...
lists.
...
Open
...
the
...
tubes
...
and
...
check
...
the
...
charts
...
on
...
the
...
shipping
...
list
...
but
...
do
...
not
...
stamp
...
them
...
(they
...
will
...
be
...
stamped
...
in
...
Maps).
...
Add
...
the
...
chart
...
number
...
to
...
the
...
MARC
...
holdings
...
record
...
of
...
Bib#3796122
...
or
...
Bib#3796124.
...
Return
...
the
...
map
...
to
...
the
...
tube
...
and
...
take
...
to
...
Maps.
...
...
b.
...
Forest
...
Service
...
maps
...
(Item
...
no.
...
80-G).
...
...
c.
...
CIA
...
Maps
...
(Item
...
no.
...
856-A-1).
...
...
B. United
...
Nations
...
Depository
...
...
1.
...
Our
...
U.N.
...
Depository
...
Library
...
number
...
is
...
DL-6.
...
...
2.
...
U.N.
...
depository
...
materials
...
arrive
...
in
...
boxes,
...
envelopes
...
and
...
shrink-wrapped
...
packages.
...
They
...
are
...
labeled
...
with
...
the
...
return
...
address
...
of
...
the
...
United
...
Nations,
...
but
...
not
...
always
...
clearly
...
designated
...
as
...
depository
...
shipments
...
with
...
DL-6
...
on
...
the
...
label.
...
The
...
containers
...
and
...
their
...
contents
...
are
...
distinctive,
...
however,
...
and
...
will
...
be
...
recognizable
...
as
...
U.N.
...
depository
...
materials.
...
...
3.
...
Symbol
...
documents.
...
The
...
majority
...
of
...
U.N.
...
depository
...
publications
...
received
...
are
...
symbol
...
documents.
...
Many
...
of
...
the
...
working
...
documents
...
(called
...
"Masthead
...
documents"
...
by
...
the
...
U.N.)
...
of
...
the
...
main
...
United
...
Nations
...
organs
...
are
...
now
...
received
...
only
...
in
...
electronic
...
form
...
as
...
part
...
of
...
the
...
United
...
Nations
...
Official
...
Document
...
resource
...
or
...
ODS.
...
Our
...
depository
...
continues
...
to
...
receive
...
the
...
Official
...
Record
...
symbol
...
documents
...
in
...
paper
...
form.
...
Each
...
document
...
has
...
printed
...
on
...
it
...
a
...
United
...
Nations
...
document
...
series
...
symbol
...
(example:
...
A/AC.105/703).
...
(Some
...
documents
...
with
...
covers
...
may
...
have
...
the
...
symbol
...
printed
...
on
...
the
...
title
...
page
...
or
...
title
...
page
...
verso
...
only.)
...
These
...
documents
...
are
...
received
...
in
...
boxes
...
or
...
smaller
...
containers
...
in
...
random
...
order.
...
Serials
...
are to be checked-in
...
.
...
Monos
...
and
...
symbol
...
documents
...
go
...
on
...
the
...
documents
...
review
...
shelf
...
.
...
...
3a.
...
Sales
...
Documents.
...
As
...
part
...
of
...
our
...
U.N.
...
deposit
...
we
...
receive
...
a
...
number
...
of
...
publications
...
which
...
are
...
also
...
sold
...
by
...
the
...
United
...
Nations
...
Sales
...
Office.
...
These
...
documents
...
have
...
United
...
Nations
...
symbols
...
and
...
also
...
U.N.
...
Sales
...
numbers.
...
These
...
publications
...
do
...
not
...
look
...
like
...
other
...
symbol
...
documents.
...
They
...
generally
...
have
...
colored
...
covers
...
and
...
are
...
monograph
...
firm
...
orders
...
or
...
serials,
...
rather
...
than
...
meeting
...
documents.
...
Put
...
monographs
...
on
...
the
...
documents review shelf.
...
Sales
...
documents
...
which
...
are
...
serials
...
generally
...
check
...
in
...
FOLIO even
...
if
...
they
...
have
...
United
...
Nations
...
symbols.
...
Check
...
for
...
a
...
FOLIO check-in
...
or
...
bibliographic
...
record.
...
A
...
special
...
category
...
of
...
serials
...
is
...
Yearbooks.
...
(Examples:
...
Demographic
...
Yearbook,
...
Energy
...
Statistics
...
Yearbook,
...
Statistical
...
Yearbook,
...
National
...
Accounts
...
Statistics).
...
We
...
often
...
receive
...
a
...
depository
...
copy
...
of
...
a
...
yearbook
...
and
...
maintain
...
a
...
standing
...
order
...
for
...
one
...
or
...
more
...
additional
...
copies
...
for
...
unit
...
libraries.
...
It
...
is
...
important
...
to
...
distinguish
...
the
...
depository
...
copy
...
from
...
the
...
standing
...
order
...
copy
...
of
...
a
...
Yearbook
...
and
...
check
...
it
...
in
...
on
...
the
...
appropriate
...
FOLIO record,
...
because
...
the
...
depository
...
copy
...
is
...
free
...
to
...
the
...
receiving
...
library
...
and
...
the
...
standing
...
order
...
copies
...
are
...
charged
...
to
...
selectors'
...
bookfunds.
...
Rule
...
of
...
Thumb:
...
Depository
...
copies
...
of
...
yearbooks
...
have
...
paper
...
covers
...
and
...
no
...
invoice.
...
Standing
...
order
...
copies
...
often
...
have
...
hard
...
covers
...
and
...
arrive
...
with
...
invoices
...
and/or
...
packing
...
lists.
...
Periodicals
...
received
...
on
...
U.N.
...
deposit
...
may
...
or
...
may
...
not
...
have
...
a
...
United
...
Nations
...
series
...
symbol.
...
(Examples:
...
Cepal
...
Review,
...
Industry
...
and
...
Environment,
...
Monthly
...
Bibliography,
...
Monthly
...
Bulletin
...
of
...
Statistics,
...
United
...
Nations
...
Chronicle).
...
Check-in periodicals in FOLIO.
4. Documents without Symbols. Interspersed with symbol documents or arriving separately, will be U.N.
...
documents
...
which
...
do
...
not
...
have
...
symbols.
...
If
...
they
...
are
...
serials,
...
check
...
them
...
in
...
in
...
FOLIO.
...
If
...
they
...
are
...
monographs
...
or
...
pamphlets,
...
stamp
...
them
...
(with
...
the
...
depository
...
stamp)
...
in
...
the
...
upper
...
right
...
hand
...
corner
...
of
...
the
...
cover
...
or
...
title
...
page,
...
place
...
them
...
on
...
the
...
Documents review shelf.
...
If
...
they
...
are
...
new
...
serials
...
give
...
to
...
the
...
documents
...
specialist
...
to
...
set
...
up
...
for
...
decision
...
review.
...
...
5.
...
Check-in.
...
All
...
publications
...
to
...
be
...
checked
...
in
...
as
...
serials
...
or
...
added
...
as
...
monographs
...
should
...
be
...
stamped
...
with
...
the
...
depository
...
stamp
...
in
...
the
...
upper
...
right
...
hand
...
corner.
...
European Union Depository 1. Our library is a European Documentation Center. Our registration number is 00204606. 2. Depository copies of EU publications are mailed to us separately as they are published, generally in mailing pouches or clear bags. Identify an EU depository publication by the label or sheet inserted in the mailing bag. The label will have our registraton number "00204606" on it and the mailing address "Cornell University Library, Documents Section, 110-B Olin Library, 14853-5301, Ithaca, NY 14853, ETATS UNIS d'Amerique." 3. Stamp the depository copies with the depository stamp in the upper-right hand corner of the publication's cover or title page. 4. We receive other EU publications which are not depository. These come on mailing lists from other EU departments. You can distinguish these publications by the labels on their packages. The labels have numbers which are not our registration number and often are addressed to individuals, the Serials Department, or have purchase order numbers as part of the address. Do not mark these publications with the depository stamp. 5. Check EU serials in on Voyager. Put monographs and pamphlets on the documents review shelf. Give new serials to the documents specialist to set up for decision review. 6. CLAIMS. Like U.S. depository serials, EU depository serials may be claimed only when we fail to receive them in an official depository shipment. Each month we receive a list called Resume of Publications Sent. The Resume lists all depository publications sent to us in the previous month. Monthly, the Resume is checked against Voyager (by the documents specialist) to identify any publications which have not been received. Claims are then sent on the official form to the EUR-OP "Information Networks" Distribution Section. Mailing List Documents 1. Many documents are received by us through agency mailing lists. Except for New York State depository documents, this is how we receive our state documents, including New York state. We also receive U.S., municipal, foreign and international organization documents in this way. 2. Open these documents and keep the mailing envelope, generally sliding this inside the publication. This will be an aide for identification in Voyager check-in for serials or identifying orders. 3. Check in serials in Voyager and place monographs and other materials on the documents review shelf. ...
C. European Union Depository - Cancelled in 2015
1. Our library is a European Documentation Center. Our registration number is 00204606.
2. Depository copies of EU publications are mailed to us separately as they are published, generally in mailing pouches or clear bags. Identify an EU depository publication by the label or sheet inserted in the mailing bag. The label will have our registration number "00204606" on it and the mailing address "Cornell University Library, Documents Section, 110-B Olin Library, 14853-5301, Ithaca, NY 14853, ETATS UNIS d'Amerique."
3. Stamp the depository copies with the depository stamp in the upper-right hand corner of the publication's cover or title page.
4. We receive other EU publications which are not depository. These come on mailing lists from other EU departments. You can distinguish these publications by the labels on their packages. The labels have numbers which are not our registration number and often are addressed to individuals, the Serials Department, or have purchase order numbers as part of the address. Do not mark these publications with the depository stamp.
5. Check EU serials in on FOLIO. Put monographs and pamphlets on the documents review shelf. Give new serials to the documents specialist to set up for decision review.
6. CLAIMS. Like U.S. depository serials, EU depository serials may be claimed only when we fail to receive them in an official depository shipment. Each month we receive a list called Resume of Publications Sent. The Resume lists all depository publications sent to us in the previous month. Monthly, the Resume is checked against FOLIO (by the documents specialist) to identify any publications which have not been received. Claims are then sent on the official form to the EUR-OP "Information Networks" Distribution Section.
...
D. MAILING LIST DOCUMENTS
1. Many documents are received by us through agency mailing lists. This is how we receive our state documents, including New York State when we cancelled our New York State paper depository shipments in 2011. We also receive U.S., municipal, foreign and international organization documents in this way.
2. Open these documents and keep the mailing envelope, generally sliding this inside the publication. This will be an aide for identification in FOLIO check-in for serials or identifying orders.
3. Check in serials in FOLIO and place monographs and other materials on the documents review shelf.
...
E. RECEIVING ORDERS
1. The Government Printing Office (GPO) is our source for copies of federal documents which we do not receive on deposit. We have standing orders, and place unit orders on our GPO deposit account. Our GPO deposit account # is 080484-9.
2. GPO STANDING ORDERS. Standing order documents arrive in boxes or envelopes with a card recording the publication"s title and year and/or volume number. Identify a standing order by the standing order code on the card, standing order numbers begin with "Z" (example: ZSTAC for the Statistical Abstract of the United States or ZIRSC for Internal Revenue cumulative bulletin). To receive a standing order, match card and book and stamp card with the Cornell University Library date stamp. There is no order form in the GPO Orders file for a standing order publication. Give the card to the documents specialist for filing. Place book on the serials check in shelf for FOLIO check in, writing "GPO" in the upper right hand corner of the first page.
3. GPO UNIT ORDERS. Unit orders are placed online on GPO Access at the U.S. Government Online Bookstore. Unit orders are received in boxes or envelopes with a card recording the quantity, publication stock no. (order no.), title and year and/volume number (for serial volumes) and price. To receive a unit order, match card and book and check for quantity. Stamp the order and the card with the Cornell University Library date stamp. If the book is a monograph, receive and fastcat as appropriate. Serials are placed on the shelf for FOLIO check-in. Give the card to the documents specialist for filing.
LIBRARY OF CONGRESS, CATALOGING DISTRIBUTION SERVICE (CDS)
1. The Cataloging Distribution Service of the Library of Congress supplies Library of Congress publications which we do not receive on deposit. We have standing orders and place unit orders with CDS when requested. CDS no longer establishes deposit accounts as of 2014, prior to that our CDS deposit account # was 193003.
2. CDS publications arrive in boxes with 8 1/2 x 11 white packing slips. Standing orders for serials will not have an order form. Place standing order items on serials check-in shelf for FOLIO check-in. To receive a CDS unit order, pull Library of Congress Correspondence file from Documents file. Stamp the order with the Cornell University Library date stamp. Put serials on check-in shelf for FOLIO check-in. Follow any instructions written on the order for monographs or new serials.
DOCUMENTS WITH INVOICES
1. Some documents are received with invoices, both monographs and serials, both standing orders and unit orders.
2. Documents with invoices come from dealers (example: World Bank, International Monetary Fund, Council of Europe) or from individual government agencies. Some of our regular dealers, such as Rowman & Littlefield, send books and invoices separately.
3. Serial volumes which come on standing orders with invoices are paid and checked in on receipt. Create a FOLIO invoice record. Pay the invoice, adding the POLs (the title or titles) to the FOLIO invoice record, inputting any required information and saving the invoice. Pay Postage (Fund 999) under "Adjustments"
4. Monographs with invoices have been ordered in FOLIO with a purchase order. Search FOLIO and locate the order record. Create a FOLIO invoice record. Add the POL or POLs and receive the title to the FOLIO invoice, input any fields required and save the invoice. Put a library flyer in the book and fastcat as appropriate.
4a. Invoices without invoice numbers. (Assigning a CUL number). Monographs may be received from government agencies on bills without invoice numbers. If this occurs, use the Bates consecutive number stamp and stamp once at the top of the bill. Write cul in front of this number. Create a FOLIO invoice and use this number as the invoice number. Pay as in 4.
5. Shared Invoices (Council of Europe). Council of Europe shipments, from Manhattan Publishing, mix monographs and serials, and also are shared by Olin and Law. Pay for the serials, including the Law serials, and give the monographs and invoice to the Approvals coordinator. Send Law a copy of the invoice and any books for processing (we do NOT receive anything for LAW).
PREPAID ITEMS & PROCUREMENT CARD PAYMENTS
1. Sometimes we must send a government agency a check or pay with a credit card before we can receive the material we want. Prepaid items have FOLIO invoice records and purchase orders. Receiving prepaid items requires the additional step of pulling the prepaid order from the Documents prepayment folder.
2. Items paid with the procurement card have a procurement card order in the Procurement Card Charges folder in the Documents file. Pull this record, place in the book along with the receipt and place on Serials check-in shelf.
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RECEIVING ORDERS 1. The Government Printing Office (GPO) is our source for copies of federal documents which we do not receive on deposit. We have standing orders, and place unit orders on our GPO deposit account. Our GPO deposit account # is 080484-9. 2. GPO STANDING ORDERS. Standing order documents arrive in boxes or envelopes with a card recording the publication"s title and year and/or volume number. Identify a standing order by the standing order code on the card, standing order numbers begin with "Z" (example: ZSTAC for the Statistical Abstract of the United States or ZIRSC for Internal Revenue cumulative bulletin). To receive a standing order, match card and book and stamp card with the Cornell University Library date stamp. There is no order form in the GPO Orders file for a standing order publication. Give the card to the documents specialist for filing. Place book on the serials check in shelf for Voyager check in, writing "GPO" in the upper right hand corner of the first page. 3. GPO UNIT ORDERS. Unit orders are placed online on GPO Access at the U.S. Government Online Bookstore. Unit orders are received in boxes or envelopes with a card recording the quantity, publication stock no. (order no.), title and year and/volume number (for serial volumes) and price. To receive a unit order, match card and book and check for quantity. Stamp the order and the card with the Cornell University Library date stamp. If the book is a monograph, receive and fastcat as appropriate. Serials are placed on the shelf for Voyager check-in. Give the card to the documents specialist for filing. LIBRARY OF CONGRESS, CATALOGING DISTRIBUTION SERVICE (CDS) 1. The Cataloging Distribution Service of the Library of Congress supplies Library of Congress publications which we do not receive on deposit. We have standing orders and place unit orders with CDS on our CDS deposit account. Our CDS deposit account # is 193003. 2. CDS publications arrive in boxes with 8 1/2 x 11 white packing slips. Standing orders for serials (example: updates to USMARC Format for Bibliographic Data) will not have an order form. Place standing order items on serials check-in shelf for Voyager check-in. To receive a CDS unit order, pull Library of Congress Correspondence file from Documents file. Stamp the order with the Cornell University Library date stamp. Put serials on check-in shelf for Voyager check-in. Follow any instructions written on the order for monographs or new serials. DOCUMENTS WITH INVOICES 1. Some documents are received with invoices, both monographs and serials, both standing orders and unit orders. 2. Documents with invoices come from dealers (example: World Bank, International Monetary Fund, Council of Europe) or from individual government agencies. Some of our regular dealers, such as Bernan, send books and invoices separately. 3. Serial volumes which come on standing orders with invoices are paid and checked in on receipt. Create a Voyager invoice record. Write the Voyager Voucher number in blue at the top of the invoice. Stamp the invoice with the Cornell University Library date stamp and initial beside the date. Pay the invoice, append ONLY the title or titles to the Voyager invoice record, inputting any required information and saving the invoice. Pay Postage (Fund 999) in "Other charges" directly on the Voyager invoice record. Put the invoice (original only) in the appropriate Invoice folder on the main receiving table. 4. Monographs with invoices have been ordered on Voyager with a purchase order. Search Voyager and locate the order record. Create a Voyager invoice record. Write the Voyager voucher number in blue at the top of the invoice. Stamp the invoice with the Cornell University Library date stamp and initial next to the date. Append and receive the title to the Voyager invoice, input any fields required and save the invoice. Place the invoice (original only) in the appropriate Invoice folder on the main receiving table. Put a library flyer in the book and fastcat as appropriate. 4a. Invoices without invoice numbers. (Assigning a CUL number). Monographs may be received from government agencies on bills without invoice numbers. If this occurs, use the Bates consecutive number stamp and stamp once at the top of the bill. Write cul in front of this number. Create a Voyager invoice and use this number as the invoice number. Make a photocopy, staple to the original and pay as in 4. 5. Shared Invoices (Council of Europe). Council of Europe shipments, from Manhattan Publishing, mix monographs and serials, and also are shared by Olin and Law. Pay for the serials, including the Law serials, and give the monographs and invoice to the Approvals coordinator. Send Law a copy of the invoice and the book or books for processing. PREPAID ITEMS & PROCUREMENT CARD PAYMENTS 1. Sometimes we must send a government agency a check or pay with a credit card before we can receive the material we want. Prepaid items have Voyager records and purchase orders. Receiving prepaid items requires the additional step of pulling the prepaid order from the Documents prepayment folder. 2. Items paid with the procurement card have a procurement card order in the Procurement Card Charges folder in the Documents file. Pull this record, put in the book along with the receipt and put in Serials Checkin shelf.