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Express services CCB folks would benefit from knowing about, and successes relevant to encouraging use of services. |
See also
- Topic ideas for next newsletter
- Default (stock) text for newslettersDRAFT, June 2015http://it.chem.cornell.edu/2015/06/05/chemit-flash/
Proposed process
- Get input (and on-going feedback) from CCB Tech. Chemistry Computing Cmt Chair and other members.
- As we get or create items, feel free blog them (as news post). Reminder: Ensure each new blog page's URL name is something short.
- Alternatively, quickly add them to our topic ideas page.
- Create the digest within a blog page. Cut and paste that to the email, reformatting lightly (such as header's font sizes).
- Add to the email our stock text and ensure headers are correct and complete.
- Send digest with highlights (and links to more details) monthly or so. Title template, etc:
Audience
- Blog post "extras" whenever, but likely when main "Flash" goes out.
- Call it by its topic name, or Chemistry IT mini-Flash, or Chemistry IT Security Alert.
Audience
Chemistry CCB IT Reps
- Membership maintained per ChemIT's list of CCB IT Reps. Pull email addresses from appropriate column in Excel file, "CCB IT Reps, ChemIT":
- R:\Chem IT\CCB people lists
Lists Six lists already exist for:
- Faculty (CHEMFAC-L)
- Researchers (who are staff) (CHEMACADSTAFF-L, CHEMPOSTDOC-L, CHEMVISSCI-L)
- Grad students (CHEMGRAD-L)
- Staff (non-researchers) (CHEMSTAFF-L)
Staff email newsletter categories and topics
Promoting services and products (most for free), and things which require action or attention.
- Are these Action, Guidance, or Service info?
- When should they be promoted, if not one-time topics?
See table below for categories and other topics, too.
- MS Office 365
- Free
- install Install MS Office for home
- PostDocs and other staff: Buy it for $10 before you leave!
- OneDrive - 1 TB Cornell space
- Macbook Pro recall
- DreamSpark
- space paid for by Cornell
- Anti-virus software: FREE! Cornell's Symantec license for both Mac and Windows.
- For Windows, consider using free MS Security Essential instead.
- Timely software renewals, such as ChemDraw, Dreamspark, etc. See:
- IT-related projects many CCB folks need to know about, such as Inventory, ID Finder, WinXP mitigation, billing-related changes, etc.
- "Eat your vegetables and floss your teeth" actions and info:
- Spam education.
- Backups: Do and test periodically.
Category of topic | Communication type | CCB IT Reps | Faculty | Researchers | Grad | Staff (non-researchers) | Date last sent out, per topic | Next reminder, per topic |
---|---|---|---|---|---|---|---|---|
ChemDraw: License renewal | ChemIT: Action item | x | x | x | x | x | 9/23/14 | Every May |
Hardware inventory | ChemIT: Action item | x | x | x | Spring/ summer 2014: | Do every (other?) spring?: | ||
ID Finder-related work | ChemIT: Action item | x | x | x | x | x | - | When? (after inventory/ billing?) |
IT@Cornell News: Highlight pertinent info | ChemIT: Guidance | x | x | x | x | x | - | Anytime other info sent out. What to highlight? |
WinXP | ChemIT: Guidance | x | x (select) | 11/5/13 (including grads and staff) | ||||
Supported computer operating systems | ChemIT: Guidance | x | x | x | x | 10/22/13 | ||
Backups (Include recovery services info?) | ChemIT: Guidance | x | x | Maybe: March 13, 2015 | Week before Nov. 13, 2015. | |||
Blog service | ChemIT: Service highlight | x | x |
| "now" | |||
Research group IT Risk assessment | ChemIT: Service highlight | x | x | 11/15/13 | ||||
DreamSpark | ChemIT: Service highlight | x | x | x | x | 10/15/13 (from within ELMS; first time) | Every Sept (via us, not ELMS?) | |
File storage service, SFS | ChemIT: Service highlight | x | x | - | "now" | |||