Overview: The Fine Arts Library keeps a small working collection of artists' books. This procedure documents their special treatment.
Contacts: Pam Stansbury
Unit: Cataloging and Metadata Services
Date last reviewed: 06 7/261/20192024
Date of next review: July 20202025
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Ordering information:
Fine Arts librarians identify the titles they want in this collection when they place their orders. LTS staff does not try to identify if something is an artist's book or if it should be added to the Artists' Book Collection.
The location is Fine ,RefArts Reference. Ordering staff note place "Artists' Book Collection" in the 852 $x to signal to the cataloger that the book will be part of this collectionCall number prefix box.
On receipt:
Flyer for Fine,Ref. Keep the information about Artists' Book Collection in the 852 $xDo not barcode item.
Cataloging:
These books are eligible for fastcat, although because they often have multiple parts or other oddities, they may often fall out of fastcat.
Prefer classification in the N7433.3-.4 range, but any valid call number is acceptable (for example, photography books may be classed at TR).
Make sure the bib record has the 366 for still images {"still image ǂb sti ǂ2 rdacontent"), 650 "Artists' books$v Specimens.", and 655 "Artists' books $2 lcgft" as appropriate.
On the MFHD, use this location and sublocation: fine,ref $k Holding record, verify the location is Fine Arts Reference and Artists' Book Collection is in the Call number prefix box.
Set the item record to NOCIRCNon-circulating.
Write the call number on the piece(s) as Fine,Ref. Do not write the $k "Artists' Book Collection part " on the piece.
Barcode, bookmark and tattle tape as usual. Be thoughtful about where the barcode is applied. Generally, do not apply the barcode on the outside front cover as is done with conventional books. Try to be as discrete as possible. The item may be spine labeled as usual, but if the item is very unusual, have Physical Processing run a spine label and attach it to the location flyer with a paper clip (this can be done with the barcode as well) for the Fine Arts staff to apply them as they see fit. If the book needs an MM case, the cataloger can request one as usual. If the book presents an unusual situation, please phone contact the Fine Arts Library and ask. It's possible that Fine Arts will ask for the book to reach them untouched and they'll do something when they get it. If the book shouldn't go to the The Fine Arts Library does not want Artists' Books to travel to their library on the regular truck, walk the book to the library yourself, or ask Marsha regular truck; ask a Fine Arts librarian/staffer to pick it up on her their next trip to Olin or walk the book to the library yourself.
On receipt at Fine Arts Library:
Fine Arts staff will catch these titles on receipt at Fine Arts because they are in the Fine,Ref collection, which are reviewed and handled there. Fine Arts staff sees the $k Artists' Book Collection prefix and that triggers them to put a special "ABC" sticker on the piece.
Fine Arts staff is welcome to add any titles they like to the collection themselves, without going through LTS: just change the location to fine,ref, add the $kcall number prefix, and change the item record to NOCIRC.Non-circulating.