General note: Requests to host digital content on eCommons should be routed through the E-Resources Unit to negotiate and confirm permission and to record any necessary details. The procedure which addresses the acquisition and cataloging of digital content is Digital Files: Acquiring/Cataloging/Archiving LTS Procedure #125. Please see, also, the e-resources procedure for acquiring datasets: https://confluence.cornell.edu/x/oh-eHQ.
Contact: Liisa Mobley
Unit: LTS E-Resources
Date reviewedlast updated: 11/2608/20152023
Date of next review: November 20162024
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Confirmation
Typical Request
Publishers' Response Examples
Acceptable Forms of Confirmation
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Confirmation: Anchor A A
We must confirm the following for any files that we wish to host on eCommons. Several of these can be assumed if there is no mention of them in the dialog:
- We are allowed to make the file available to download from a secure server to all members of the Cornell community (students, faculty, staff, affiliates) – This must be explicitly confirmed.
- File Type is something that is appropriate for eCommons:
- Successfully hosted on eCommons thus far: PDF, ZIP (used for a database installation file and a collection of files that are part of the same resource)
- Image files are more appropriate for JSTOR Forum (which was previously known as ArtStor Shared Shelf or Luna. These have their ) which has its own procedures. Please see this page for more information: CUL JSTOR Forum Documentation Home
- No simultaneous user limit
- No expiration date
- No requirement to purge ALL copies held by institution and/or Authorized Users in the event that the document must be taken down (this is simply not possible to accomplish with any level of confidence). We can agree to remove the original from eCommons. Removal or changes to content on eCommons must follow the procedures outlined on the eCommons Alteration and Withdrawal page.
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Typical Request: Anchor B B
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Publishers' Response ExampledExample: Anchor C C
- Yes, you can. (This assumes the typical request above or something similar has been asked)
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