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Unit: Cataloging
Date last reviewed:
Date of next review: March 2023 2025
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General notes
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- Africana Library
- Asian Collections (Kroch Library)
- Annex Library
- Conservation
- Entomology Library
- Fine Arts Library
- Hotel Library
- Geneva Library
- ILR Library
- JGSM Library
- Mann Library (includes items for Entymology, Geneva and Ornithology Libraries)
- Maps
- Math Library
- Music Library
- Olin Library
- Olin Reference
- Ornithology Library
- Uris Library
- Uris Reference
- Veterinary Library
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- Location:
Disk: ilr [hote] [jgsm] <no sublocation>
Unaccompanied disk: Holdings notes (public): Shelved at ILR circulation desk. - Call number:
Disk: LC type - Accompanying material: It is preferred that accompanying CD-ROMs/DVD-ROMs are housed separately, at the Circulation Desk. (Whether CD-ROM/DVD-ROM accompanies book or book is guide to CD-ROM/DVD-ROM, the MFHD note for accompanying disks: 852 |z Accompanying CD-ROM shelved at ILR circulation desk. Barcode the main piece and the case housing the accompanying CD-ROM(s) which will be shelved at the ILR circulation desk.
- Holdings statement: 1 v. text
- Holdings statement for supplements: 1 CD-ROM/DVD-ROM
- Holdings statement: 1 CD-ROM/DVD-ROM
- Holdings statement for supplements: 1 guide
- Holdings note for accompanying disks: Holdings notes (public): Accompanying CD-ROM shelved at ILR circulation desk.
- Barcoding: Barcode CD-ROM/DVD-ROM (jewel case). The item record for the disk should have diskDisk(s) in the enumeration field and piece count if applicable. Rubber band book and disk case together and send to Physical Processing. (Barcode 3 1/2" floppy disks in recessed label area on front of disk.)
- Physical Processing: LTS Olin Physical Processing marks book and CD-ROM/DVD-ROM case, tattle tapes book and CD-ROM/DVD-ROM, writes call number on the CD-ROM/DVD-ROM with indelible ink.
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- Location: mann, orni
- Call number:
Disk: LC type with qualifier "|k Disk" before call number.
Accompanying disk: Use book call number. Add "Disk" at bottom. - Accompanying material: (whether CD-ROM/DVD-ROM accompanies book or book is guide to CD, the disk will be put into a pocket of the book when possible. Otherwise, barcode main piece and send materials to the attention of Mann processing staff)
- Holdings statement: 1 v. text
- Holdings statement for supplements: 1 CD-ROM/DVD-ROM |z <in pocket of text>
- Holdings statement: 1 CD-ROM/DVD-ROM |z <in pocket of guide>
- Holdings statement for supplements: 1 guide
When CD-ROM/DVD-ROM is main piece, PLACE single barcode on upper right corner inside container (do not use jewel case–use black plastic DVD case).
When there is accompanying material or when a disk accompanies a book, barcode main piece and include piece count - Physical Processing: LTS Olin Physical Processing marks book, tattle tapes book and CD-ROM/DVD-ROM, writes call number on the CD-ROM/DVD-ROM with indelible ink, uses existing pocket if appropriate or applies new one when none IS provided or existing pocket is of questionable archival quality.
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The processing of CD-ROMs and DVD-ROMs outlined below is solely the domain of the music cataloger. **Do not catalog. Do not process.**Instead, place any such items on the “Original” cart and they will be forwarded to the music catalogerPlease give these items to the Music cataloger in Olin.
- Location:
Disk: CD-ROM/DVD-ROM: mus,av (Call Music Library staff for accesion number)
Floppy disk: mus,pres
Accompanying disk: Disk and book are in different locations, each with its own holdings record. - Call number:
CD-ROM/DVD-ROM: Accession number (example: |b mus,av |h CD-ROM 1)
Floppy disk: Accession number (example: |b mus,av |h Disk 1)
(Call Music Library to get accession number)
Pencil under call number in book: Accompanying CD-ROM/DVD-ROM available in Sound Recordings under CD-ROM/DVD-ROM 1 - Holdings notes for accompanying disks:
Holdings for disk: Holdings notes (public): Accompanying text in stacks
Holdings for book with floppy: Holdings notes (public): Accompanying disc stored in Reserve
Holdings for book with CD: Holdings notes (public): Accompanying disc stored in Sound
Recordings - Barcoding: Do not barcode disks.
- Marking: Do not label disks. Include card with call number and Voyager bib ID number.
- Mailing: Send disk and card to LTS Olin Physical Processing. Put floppy disk in a CD mailing box.
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- Call number:
LC type with no qualifying "Disk" or "Guide" on any pieces - MFHD notes:
When the CD-ROM/DVD-ROM reproduces the content of the print, create 2 Holdings records:First Holdings:
Location: olin,ref
Holdings statement: 1 v. text
Holdings statement for supplements: 1 CD-ROM/DVD-ROM |z<Ask at Circulation Desk>
Second Holdings:
Location: olinWhen the CD-ROM/DVD-ROM supplements the content of the print
Location: olin,ref
Holdings statement: 1 v. text
Holdings statement for supplements: 1 CD-ROM/DVD-ROM <In pocket of text>Note: In some cases, an individual selector may elect to have the accompanying CD-ROM/DVD-ROM cataloged for the Electronic Text Center rather than being housed in the text pocket. In that case, the CD-ROM/DVD-ROM would be handled as above. Selectors should have noted the ETC location on the flyer.
- Barcoding:
When the CD-ROM/DVD-ROM reproduces the content of the print, create item records for both pieces (Barcode jewel case of CD-ROM/DVD-ROM)
When the CD-ROM/DVD-ROM supplements the content of the print, create one item record and record pieces count - Marking:
Physical Processing marks and tattle tapes all pieces, and writes call number on CD with indelible ink. - Mailing: In most cases, the CD-ROM/DVD-ROM will be put in a pocket of the print volume. If it is necessary to send CD-ROM/DVD-ROM(s) in a separate container, keep pieces together.
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- Location: uris,ref
- Call number:
LC type with no qualifying "Disk" or "Guide" on any pieces - Holdings note for accompanying disks:
Location: uris,ref
Holdings statement: 1 v. text
Holdings statement for supplements: 1 CD-ROM/DVD-ROM - Barcoding: Create one item record and record pieces count. Set Item Type to "nocirc".
- Marking: Physical Processing staff marks and tattle tapes all pieces, and writes call number on CD-ROM/DVD-ROM with indelible ink.
- Mailing:
Should the disk not arrive already housed in the print volume, put disk in protective envelope on "Rush" shelf in Physical Processing. Keep pieces together.
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