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HR sends CCB folks refers to Chemistry IT Chemistry Department people who are leaving to ChemIT. To help them and their groups, we provide a consultation, using this page as a guide. |
See also
- CCB HR Exit form edit ideas
- https://it.cornell.edu/alias-netids/netids-what-happens-when-you-leave
- Sponsored NetIDs and GuestIDs
- Onboarding activities
| Topic | General | Specific Staff/ PostDocs considerations when leaving Cornell | Specific Faculty considerations when leaving Cornell | Specific Grad student considerations when leaving Cornell |
|---|---|---|---|---|
| General: Any questions for Chemistry IT about technology or related issues? Concerns? | Please ask us. We are here to help! | |||
| Cornell licensed software | Know what you can keep and continue using. Learn of alternatives. | PostDocs: Microsoft Imagine, formerly known as DreamSpark: Get desired items sooner than later. | Microsoft Imagine, formerly known as DreamSpark: Get desired items sooner than later. | Microsoft Imagine, formerly known as DreamSpark: Get desired items sooner than later. |
Email: Receiving |
Being an alumnus
, retrieving services (storage), and sending. The above service also includes the service of forwarding to a non-Cornell email address. | Receiving, storing, and sending email from an account paid for by Cornell. To set up or change the forwarding:
| Usually turned off. Exceptions 1: Retiring at 55+ age AND 10 yrs service |
. Exception 2: Having been a prior student. If an alumnus, it's automatic. If left before graduating, on request (or automatic ~4 years later?). Exception 3: PostDocs. ONLY receiving continues. NOT storage (receiving and retrieving) and NOT sending, See next row, "Email: Forwarding service". |
Usually turned off |
Exception 1: Retiring at 55+ age AND 10 yrs service |
Being an alumnus
Usually continuingCornell computer:. Exception 2: Having been a prior student. If an alumnus, it's automatic. If left before graduating, on request (or automatic ~4 years later?). | Continues, via Cmail (Gmail, by Google) |
Exceptions: Leaving as a non-alumnus (not a CU BA/BS/ Master/ PhD)
No sending through Cornell (no <authusersmtp> access*), except through Cmail. Note: If leaving without graduating, continued email service can be requested. (Or is activated automatically at time of original expected graduation year?). To forward to a non-Cornell email address, Use WhoIAm and/ or Cmail, | ||||
Email: Forwarding of a Cornell-addressed email to a non-Cornell email address.
| This does not enable "storing and sending" email. To set up or change the forwarding:
| Usually turned off. See above row for exceptions. RE: Exception 3, above: PostDocs. Forwarding service ONLY is enabled for departing PostDocs, as of 8/2016. NOT storage (receiving and retrieving) NOT sending from, just forwarding to. That is, no sending through Cornell (no <authusersmtp> access).
| Usually turned off. See above row for exceptions. | Available, per above row's info. |
Online file storage: Box and OneDrive for Business | For almost everyone, they lose this service when leaving Cornell | Emeritus keep OneDrive for Business and Box (since not "leaving" the University). | ||
Cornell computer: |
| PI or supervisor to drive data disposition answers. And decision on computer's new location.
| Usually n/a. | ||
| NetID: Providing for non-email services and Library access | Default is most services turned off. Exceptions |
, usually related to being able to adjust email routing.
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| Default is most services turned off. Exceptions:
|
| Default is most services turned off. Exceptions:
|
File share:
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| PI or supervisor to drive data disposition answers. | |||
If Cluster or HPC user:
|
AS-CHM-*-ClusterUsers Abruna,Collum,Freed,Hoffmann, Lancaster, Crane, Loring, Widom, Sheraga | ||||
| If group's IT Rep | Who is the next IT Rep? Have IT Rep replace Group Adm account's p/w
| Usually n/a | Usually n/a | |
| If group's Web rep (web site author) | Usually n/a | Deprovision group's web site | If CU Blogs: Group previsions NetID within web site. If CIT Static: Chemistry IT previsions NetID in AD |
Everyone
Questions:
- Continuing research? If so, need sponsored NetID? If so, for what and for how long?
- Is person IT Rep? Web Rep? Cluster Rep?
- QUESTIONS for ChemIT?
Check NetID permissions.
- Active Directory groups (research: Adm? static web site?)
- Group's blog
- Managed by group- remind them to update authorized authors.
Accounts and data: Give data to someone (supervisor/ PI) and/or take with them, and/or archive within the group.
- File share (account, data)
- Computer (account, data)
- If CU owned computer: Wipe account. Refresh or update system. And to whom does system go to next?
- Cluster (account, data)
Staff, including PostDocs and faculty
Email: Receiving and retrieving stops soon after last day.
- Exceptions: Person has a CU degree. Or person is retiring at 55+ age AND after 10 years of service.
Graduate students (alumni)
Email: Receiving continues at Google (Gmail)* Sending email via <authusersmtp> is possible for current staff and students, useful for certain situations. The service goes away when someone leaves, even if they are still getting Cornell email via Cmail or email forwarding. This change occurred on August 14, 2013 as a result of the large number of compromised alumni accounts.