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Unit: E-Resources/Cataloging
Date last updated: 09 2022
Date of next review: May 20232025
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LICENSING AND ACQUISITIONS Anchor A A
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E-Resources Unit staff receive a request to process a licensed resource via the Networked Electronic Resource Form (NERF), located at at https://nerfculibrary.library.cornell.edu/nerf.phpatlassian.net/jira/core/projects/NERF/forms/form/direct/1/10196. Once the NERF is submitted, it is automatically entered into the e-resources tracking system. Items are processed according to the E-Resources Priorities & Expectations Statement: Requests for New or Enhanced Access to a Particular E-resource or Aggregator, https://confluence.cornell.edu/x/R4fxBg . Note: the terms, “NERF” and “e-resources tracking system” may be used interchangeably in parts of this document.
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Resource licensed for use only at specific workstations. Include both a 506 general access restrictions note and an 856 $z note with specific access instructions in the Voyager FOLIO record. The Holdings location must be something other than "serv,remo" (generally the library location of the specific workstation).
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Once the resource has been activated, e-resources staff unsuppress the bib and holdings records, and notify the appropriate cataloging staff via the NERF. If batch records are required, E-resources staff or Batch Processing staff will handle the MARC record selection; they will consult with Cataloging staff as needed.
Aggregators / special projects. Guidelines for the processing of aggregations and other sets of electronic resources may vary from those listed above on a project-by-project basis.
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653 -- Local Subject Captions. Use only on records for Database Names. See E-Resources: Local MARC fields (LTS Procedure #96b#66b)
7XX -- Added entries. For full-level cataloging, trace persons or corporate bodies listed in the 245 $c that are not used as main entry and those listed in the 260. If considered important, persons and corporate bodies mentioned in notes may be traced at the discretion of the cataloger.
710 -- Corporate added entry. For full-level cataloging, generally trace producers / distributors even if they are not responsible for the content of the item.
730/740:02: -- Title added entries (analytic). Use if the resource contains important discrete parts with separate titles.
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906 -- Local rights designation field. Assigned by E-Resources staff.
948 -- Local statistics and marker field. Indicate special format code. Record your statistical code (formerly the 948 on the bib) on the Instance record using the appropriate stats macro in the Administrative note box. Confirm/add the special format with code in the "Statistical code" field in Inventory.
Holdings and item records. Use the location "serv,remo" and "ONLINE" in the "Call number prefix" for all networked electronic resources. Additional access notes may be added to the "Holdings notes" field in the FOLIO holdings record.
Call number. An LC-type call number is required for Database Names resources only. An LC-style call number can be assigned to any eresourcee-resource, per cataloger judgement. If the electronic resource is essentially a reproduction of a print version owned by Cornell, add the work letter "b" to the last element in the call number for the electronic version to distinguish it from the print call number. For unclassified resources, use the text "No call number" in the "Call number" field. In these cases, make sure the Call number type" is "Other scheme".