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LESSONS LEARNED WORKING GROUP

Session 2 Notes - 10/21/2008

MEETING ATTENDEES:

Micci Bogard, Greg Bronson, Greg Busby, RJ Davies, Jean Gustafson, Graham Hall, Stephanie Herrick (co-Facilitator), Butch Labrecque (co-Facilitator), Ned LaCelle, Benoit McNicoll, Greg Menzenski, Christine O'Brien, Ron Parks, Nathan Reimer, Andy Slusar, Casper Vanwyk

ADMINISTRIVIA:

• IS Activity Code - 1853: Lessons Learned Working Group
• Confluence Site - https://confluence.cornell.edu/display/LLWG/Home
• LLWG Session 3 - TBA

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AGENDA:

• Review Agenda
• Purpose of the Meeting & Tie back to Session 1
• "Report Back" presentations (15 min each) & Group Feedback (10 min each)
• Closing

PURPOSE OF MEETING:

Share & discuss working groups' results (potential solutions to top LL problems) and present strategies for implementing the solution(s) to the group in order to create and improve LL practices & tools

INTRODUCTIONS, NEW EXPECTATIONS AND TIE-BACK TO KICKOFF MEETING:

We had 3 new members join us: Greg Busby, Jean Gustafson & Graham Hall (Welcome, Jean, to the Sharing Outcomes team, Greg to the Best Practices team and Graham to the Facilitation team). 

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We discussed how many of the Expectations expressed in Session 1 would be addressed (to some degree) in Session 2 and that we tried to work in folk's evaluation feedback from Session 1 into Session 2's agenda.  Evaluations will be handed out at each session.  Looking ahead to Session 3, we will make every effort to incorporate participant's feedback.

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REPORT BACK & GROUP FEEDBACK

Each team was asked to present their working group results with the larger group and allow time to collect feedback.  The report-back format was as follows:
  1.       Introduce work group team members for the benefit of new LLWG participants
  2.       Provide clear definition of problem(s) addressed by the work group
  3.       Present the proposed solution(s)
  4.       Suggest strategies for implementing the solution(s)
  5.       Recommend next steps (action plan) 

"Facilitation" Team* (Top

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LL Problem ID1) - Ron, Micci, Lisa, GregB, Irina, Graham

Solutions:

•          Meeting Checklists

•          Pre-meeting Surveys

Feedback:

-          <ask each team to record theirs>

"Best Practices" Team (Top Problems ID#2) - RJ, Nathan, GregM, Andy, Greg

Solutions:

•          SIG & Process

Feedback:

-          <ask each team to record theirs>

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• Ron Parks to provide responses to PM SIG Survey to Best Practices Team
• Propose standing agenda item for PM SIG to discuss Lessons Learned
• Best Practices can also arise from non-PM lessons learned.  Would this be accomplished in other SIGs like a developers SIG? or are Tech reps on the PM SIG sufficient?
• Major Challenge to include sufficient representation to overcome cultural resistance to PM generated/imposed Best Practices.
• Tap into PMI Best Practices - other organizations.
• Tap into Campus PMs.

"Sharing Outcomes" Team (Top Problems ID#4) - Sue, Ned, Benoit, Christine, Casper, Jean

Solutions:

•          Repository

•          SForge Tracker

Feedback:

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CLOSING/NEXT STEPS

• We recapped progress to date and illustrated how the LLWG teams and deliverables are naturally interdependent:
  
• Teams were asked to meet to incorporate feedback received from the larger group into their solutions
• Steph & Butch will post meeting notes to Confluence, plan Session 3 (agenda TBA)
• Post-meeting evaluation
  

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