Scope: This procedure identifies the added tracings that CMS rare materials staff use to make rare books in RMC readily searchable by publication date, publisher and/or printer, and provenance (former owner). It also describes our policies concerning when to add these tracings.
Contact: Margaret Nichols
Unit: Cataloging & Metadata Services
Date last updated: 04/05/2017
Date of next review: March 20182025
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For pre-1800 European imprints and pre-1821 American imprints, we trace the publication date, printer, and publisher. For History of Science and Icelandic materials, we trace the date, printer, and publisher for all pre-1900 imprints.
650 _4 [Date] for publication date
651 _4 [Place]$v Imprints (printer/publisher's name)
Examples:
650 _4 1793
651 _4 London (England) $v Imprints (Millar, Andrew)
For imprints of any date, we trace provenance, i.e. the names of former owners of the book, using appropriate MARC relator terms in $e to designate their relation to the book. Add $5NIC at the very end of the field, since the provenance tracing is copy-specific.
700 1_ (or 710 2_) for provenance
If the person signed the book: ",$e signer" at the end
If the person put a bookplate, stamp, or stamp in the booklabel in the book with their name on it, or if the book was inscribed to that person: ",$e former owner" at the end
If the person inscribed the book was inscribed to someone else by the person: ",$e inscriber" at the end
If the book was inscribed to the person: ",$e former owner" at the end
Example:
700 1_ White, Andrew Dickson,$d1832$d 1832-1918, $e former owner. $5 NIC
The provenance note itself goes in 852 $z (a public notea holdings note (note type: Note) on the MARC holdings record .
Example:
852 00 $b rmc $k Rare Books $h BX1673 $i .L62 $z Provenance: Andrew Dickson White (bookplate).
For imprints of any date, we also trace a significant binder or a private press, using the appropriate MARC relator term.
For a binder: 700 1_ (or 710 2_) with ", $e binder" at the end
For a private press: 710 2_ with ",$e publisher" at the end
in FOLIO. We use this phrasing: "Provenance: name of former owner (form of provenance evidence)." For a book inscribed to someone, use this phrasing: "Provenance: Inscribed to x by y, date." Other phrasing may be needed for a more complex situation.
Examples:
Provenance: Andrew Dickson White (bookplate).
Provenance: Inscribed to James McLaughlin by the author, June 6, 1967.
Provenance: Prize book presented to Aaron Bishop for perfect Sunday school attendance, First Presbyterian Church of Enfield (Massachusetts), May 25, 1876Examples:
700 1_ Zaehnsdorf, $e binder. (Add $5 NIC at end of this field if the binding is copy-specific)
710 2_ Black Sparrow Press, $e publisher.
We do not trace donors. (When we traced them in the past, confusion resulted when patrons searched under authors who were also donors.) Instead, we make put a 541 note for a donor (with 1st indicator 1), unless s/he holdings note on the holdings record (note type: Source of acquisition): Gift of .... . If the donor wishes to remain anonymous. Although it is copy-specific, this note is included in the bibliographic record (instead of the holdings record) in order to enable donors or Alumni Affairs staff to retrieve all the books given by a particular donor, by doing a simple keyword search., click on the box to the right of the note to make this a staff note rather than a public one. In all cases for a donated item, remember also to go to the instance record and add the statistical code for a gift.
Example of note:
Gift of Michael Wilson.
Example:
541 1 $3 Rare copy 1: $c Gift of $a M.H. Abrams. $5NIC