See also

• Topic ideas for next newsletter
• Default (stock) text for newsletters

Proposed process

• Get input (and on-going feedback) from CCB Tech. Chemistry Computing Cmt Chair and other members.
• As we get or create items, feel free blog them (as news post). Reminder: Ensure each new blog page's URL name is something short.
  • Alternatively, quickly add them to our topic ideas page.
• Create the digest within a blog page. Cut and paste that to the email, reformatting lightly (such as header's font sizes).
  • Add to the email  our stock text and ensure headers are correct and complete.
• Send digest with highlights (and links to more details) monthly or so. Title template, etc:

  Audience

  CCB IT Reps

  • • Default (stock) text for newsletters
  • Blog post "extras" whenever, but likely when main "Flash" goes out.
    • Call it by its topic name, or Chemistry IT mini-Flash, or Chemistry IT Security Alert.

  Audience

  Chemistry IT Reps

  • Membership maintained per ChemIT'Create email list. Maintain membership per ChemIT"s list of CCB IT Reps. Pull email addresses from appropriate column in Excel file, "CCB IT Reps, ChemIT":
    
    • R:\Chem IT\CCB people lists

  Six lists Lists already exist for:

  • Faculty and "staff" researchers
  • Grad students
  • Staff
  • (CHEMFAC-L)
  • Researchers (who are staff) (CHEMACADSTAFF-L, CHEMPOSTDOC-L, CHEMVISSCI-L)
  • Grad students (CHEMGRAD-L)
  • Staff (non-researchers) (CHEMSTAFF-L)

  Staff email newsletter categories and topics

  Promoting services and products (most for free), and things which require action or attention.

  • Are these Action, Guidance, or Service info?
  • When should they be promoted, if not one-time topics?

  See table below for categories and other topics, too.
  

  • MS Office 365
    • Free
    • Install MS Office for home
      • PostDocs and other staff: Buy it for $10 before you leave!
    • OneDrive - 1 TB space paid for by Cornell
  • Anti-virus software: FREE! Cornell's Symantec license for both Mac and Windows.
    • For Windows, consider using free MS Security Essential instead.
      • http://windows.microsoft.com/en-us/windows/security-essentials-download
  • Timely software renewals, such as ChemDraw, Dreamspark, etc. See:
    
    • ChemIT monthly and annual tasks
  • IT-related projects many CCB folks need to know about, such as Inventory, ID Finder, WinXP mitigation, billing-related changes, etc.
  • "Eat your vegetables and floss your teeth" actions and info:
    
    • Spam education.
    • Backups: Do and test periodically.

   

  Category of topic	Communication type	CCB IT Reps	Faculty

  	Researchers (who are staff)	Grad students	Staff (non-researchers)

  GradsStaff

  	Date last sent out, per topic See also: http://it.chem.cornell.edu/news/	Next reminder, per topic See also: ChemIT monthly and annual tasks
  ChemDraw: License renewal	ChemIT: Action item	x	x	x	x	x	9/23/14	Every May
  Hardware inventory	ChemIT: Action item	x	x	x			Spring/ summer 2014:	Do every (other?) spring?:
  ID Finder-related work	ChemIT: Action item	x	x	x	x	x	-	When? (after inventory/ billing?)
  IT@Cornell News: Highlight pertinent info	ChemIT: Guidance	x	x	x	x	x	-	Anytime other info sent out. What to highlight?
  WinXP	ChemIT: Guidance	x	x (select)				11/5/13 (including grads and staff)
  Supported computer operating systems	ChemIT: Guidance	x	x	x	x		10/22/13
  Backups (Include recovery services info?)	ChemIT: Guidance	x	x				Maybe: March 13, 2015	Week before Nov. 13, 2015.
  Blog service	ChemIT: Service highlight	x	x					"now"
  Research group IT Risk assessment	ChemIT: Service highlight	x	x				11/15/13
  DreamSpark	ChemIT: Service highlight	x	x	x	x		10/15/13 (from within ELMS; first time)	Every Sept (via us, not ELMS?)
  File storage service, SFS	ChemIT: Service highlight	x	x				-	"now"