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Unit: Physical Processing
Date last updated: 08/03/2020
Date of next review: August 2021 2024
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Incoming Materials From LTS
Hardcover
Softcover
Serials
Music
Non-book Formats
Rush books
Storage
Incoming Materials From Other Departments
Access Services
Preservation & Conservation
Unit Libraries
Distribution of Materials
O/K/U Stacks
Departmental Libraries
Pink Flyer
Storage
Special Formats Processing
DVD & CD Formats
Sound Cassettes
Video Cassettes
General Guidelines
Plating
Stamping (Mark of Ownership)
Creating a Pocket
Errata
Bookplates
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A. Incoming Materials From LTS Anchor A A
Hardcover Anchor A1 A1
From Cataloging and Acquisitions
Cataloging and Acquisitions staff will place hardcover books to be processed on the appropriate truck appropriate "Hardcover" truck in their area. The truck(s) will be delivered to Physical Processing when full. From Acquisitions
Acquisitions staff will place all books to be processed on the truck marked "Hardcover" in the Physical Processing area. Physical Processing staff will monitor the truck and replace as needed.
Softcover Anchor A2 A2
From Cataloging and Acquisitions
Cataloging and Acquisitions staff will place all softcover books to be processed on the truck marked "Softcover" in their area, with the exception of all serials and music scores. Commercial Binding Office/Physical Processing staff will pick up the softcover truck once a day.
All softcover monographs will be sorted by the Commercial Binding Office/Physical Processing staff. The decision whether or not pamphlet bind will be determined by the quality of the cover, thickness, dimension, and thickness of the item. If a volume will hold up to circulation and meets the needed criteria, it will not be pamphlet bound, but will be returned to physical processing for marking.
From Acquisitions
Acquisitions staff will place all softcover books to be processed on the truck marked "Softcover" in their area, with the exception of serials and music scores. Commercial Binding Office/Physical Processing staff will pick up the softcover truck once a day.All softcover monographs will be sorted by the Commercial Binding Office/Physical Processing staff. The decision whether or not pamphlet bind will be determined by the quality of the cover, thickness, dimension, and thickness of the item. If a volume will hold up to circulation and meets the needed criteria, it will not be pamphlet bound, but will be returned to physical processing for marking.
Criteria for Pamphlet Binding (approved by LibExec as cost-cutting measure in spring 2015)
- Items for reservesItems needing pockets
- Items without covers or a spine (that is, pages stapled together through the fold)
- Items less than ¼” thick and under 8” tall
- Items with very flimsy paper covers (that is, not cover stock)
Serials Anchor A3 A3
Serials staff place materials to be processed on the truck marked "Serials" in the Physical Processing area. Physical Processing staff will replace the truck as needed.
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ALL "RUSH" books from Acquisitions and Cataloging staff should be placed on the top shelf of the "RUSH" truck located in front of the last pillar in the Physical Processing area as soon as they are ready to be processed.
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Acquisitions staff will bring non-fastcatted materials that have been set to storage, to the truck marked "Storage" in the Physical Processing area.at the back of room 110
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B. Incoming Materials from Departments other than LTS Anchor B B
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Two trucks are designated for these materials, sorted by library. Shipping room staff pick up these trucks every afternoon and deliver the materials according to their shipping schedule. (Subject to Change)
Shipping Schedule
- 8:00 - 9:00
- Management
- Law
- Music
- Hotel
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Pink flyer (Patron Requested) rush material is delivered to Access Services by Physical Processing staff after processing.
Storage Anchor C4 C4
Storage truck is located at the back of Room 110 and is distributed by catatoging staffThe storage truck is picked up daily by cataloging staff.
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D. Physical Processing of Non Book Formats Anchor D D
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DVDs and CDs should be processed according to each library's requirements. The call number should be written on the label side of one sided (one side silver and one side with label) CDs and DVDs with a permanent marker. For two sided discs, do not write on the disc itself; the call number should be written on the inner circular area. A computer generated label is applied to the spine of the case, preferably, if not, to the upper left side of the front of the case.
See LTS Procedure #24 #19 CD Processing.
Sound Cassettes Anchor D2 D2
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If the cassette is accompanying material to a book, apply a machine generated call number label to the cassette, the book and/or the case.
See LTS Prcodedure #17 Sound #13 Audio Recordings Processing.
Videocassettes Anchor D3 D3
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Produce two machine generated call number labels for each tape. Apply one to the case and one to the tape, in the left window, if possible.
See LTS Procedure #33 #25 Videorecording Processing.
E. General Guidelines Anchor E E
Call number labels are trimmed to fit on the spine, applied 1/8" - 1/4" from the bottom. If spine is narrow, label is applied to upper left corner of cover, at least 1/8 " - 1/4" from corner. When jackets are present, : For departmental libraries they are folded and inserted into the back of book. Jackets for O/K/U books are discarded unless the book is for New and Noteworthy. Spine labels are attached directly to the book, not the jacket.
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Looseleaf material without a binder should not be marked. Stamp only and send to the appropriate unit without a label. Looseleaf items with a binder are processed as usual.
Rare materials should not be marked in any way. Send Rare material directly to RMC.
Reference Labels (R stickers) are applied to reference items with the subloc REF in the call number written inside the book. Do not use R stickers on Hotel, Engineering, Math and Mann reference items.
Plating Anchor E1 E1
Process Rush books, including Reference and Coutts approvals, as a priority.
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Do not process Rare books, Music scores, Microfiche or Microfilm.
Stamping each book (CUL Mark of Ownership Stamp) Anchor E2 E2
Keeping in mind that some books read from "back to front", stamp the back of the title page of every book with the Cornell University Library stamp. Use the Cornell University stamp instead of a stamp on videocassettes and sound cassettes. Stamp accompanying material and write the call number on the back if not completed by the cataloger.
Creating a pocket for accompanying material. Anchor E3 E3
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Glue the envelope to the inside back cover, making sure the open side faces in.
Do not make pockets for spiral bound books, errataerratas, books with inside covers which contain essential information, advertisements or booklists. Spiral bound books will either be rebound or pamphlet bound with a pocket added after the appropriate treatment. Errata Erratas will be tipped-in where appropriate. Essential inside cover information will be photocopied and tipped-in where appropriate. Advertisements and booklists are discarded.
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During typing, when bookplate funds are displayed by the label printer, plates are pulled from the cabinet or boxes and glued to the inside of the front cover. If the plate cannot be put on the back of the front cover, it should be either tipped in behind the title page or placed on the first page. (This process has been scaled back and is seldom used anymore.)
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F. Congressional Hearings Anchor F F
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Physical Processing staff will add Cornell University ownership stamp.
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G. Marking Pamphlets Anchor G G
When pamphlets are received for physical processing, a duplicate barcode must be made and added to the upper right hand corner on the outside of the pamphlet. Then they may be typed and labeled with the call number placed in the upper left hand corner.