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Scope:  The following guidelines are to provide the LTS searcher/cataloger with an explanation of the workflow of CJK materials, for creating and maintaining CJK records both in OCLC in OCLC and VoyagerFOLIO.

Contact: Teresa Mei  Laura Daniels

Unit: Cataloging

Date last updated: 02/06/2017 03 Jan 2024 

Date of next review: January 20182024

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Criteria for an item to be processed as CJK
What to do if you have a CJK book in hand     
         For Departmental Libraries
         For LTS Olin staff
MARC information in OCLC Connexion
To Create CJK record in Voyager Creating CJK records
Receiving
Cataloging
Maintenance of CJK records

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"Cataloging Service Bulletin" no. 57, p.37-38 provides guidelines for determining materials cataloged as CJK. "Input a [new] record ... if the language is a JACKPHY language /[Japanese, Arabic, Chinese, Korean, Persian, Hebrew, or Yiddish/] and most of at least two of the following are in nonroman script regardless of the language of the script:"

• 245 (Title and statement of responsibility area)
• 250 (Edition area)
• 260 (Publication, distribution, etc., area)
• 4xx (Series area)"

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• Anchor
  B1 B1

  For Departmental Libraries
  Search in OCLC WorldCat. If full copy is found (and the record language of cataloging is in English (i.e. 040 |b eng) with an 066 field, subfield c $1, make updates as needed in OCLC, import the record, and catalog complete the item cataloging in VoyagerFOLIO. Do not strip the 066 nor or 880 fields from CJK records.  If If no usable record is found, send the item to Olin Library receiving unit for processing. If the item already has a Voyager record in FOLIO, print out the record to accompany the book before distributing for CJK processing.  

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  B2 B2

  For Olin LTS Staff
  If an item is discovered to be CJK on receipt, or a CJK item is received as a gift, the item should be processed by CJK receiving or cataloging staff. If the item already has a Voyager record in FOLIO, send a printout to accompany the book before distributing to CJK staff.
  
  

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• Logon to OCLC
• Navigate to the HELP menu
• Click on Client help, then International Cataloging
• Choose Chinese, Japanese and Korean (CJK) scripts.
  
  

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Create CJK record in Voyagerrecords are not created directly in FOLIO.

• Search in WorldCatOCLC. If exact match is found, pass import record to Voyagerinto FOLIO.  
• Use the CJK template in Voyager to create If no record is found, a new bib record.

Record -> New -> Bibliographic ->Double click on CJK.TEM

• record needs to be created or derived in OCLC.

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• If the item has a fastcattable record in VoyagerFOLIO, complete the processing.
• If the item requires further searching, search in WorldCat OCLC and import new record to Voyager FOLIO as appropriate.  
• If no matching record is found, update the existing Voyager record route to the appropriate cataloging team or member according to Receiving guidelines.
  
  

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CUL's database of record is Voyager. If the master record in OCLC WorldCat is not a COO record, leave master record intact. We may contribute to it by correcting obvious access point errors/typos, but we should not change the record to suit our local preferences, e.g. printing date vs. edition date in monographs; more than one publication company in serials. Such local adjustments should be made in VoyagerFOLIO, but any changes to the MARC data other than local fields (856, 9xx) should be made in OCLC, following national standards. If in doubt about making changes to a record in OCLC, consult a cataloging supervisor.

Handling CJK records in Voyager CatalogingFOLIO:

• Fastcatting: the 066 field subfield c $1 and the 880 fields are the essential fields in a CJK record, under no circumstance should we remove these fields from a CJK record.
• If a record's language of cataloging media was is not in English, do not use the record. (For example, 040 field subfield b are in chi, jpn or kor; field 300 are in CJK language, and fields 300 or non-quoted notes in 5xx fields are not in CJK languagesEnglish.  ) Derive and create a new record for CUL cataloging, English language record in OCLC.
• Please consult OCLC: Navigate to Help, then Tutorial, then search OCLC tutorial for Bibliographic Formats and Standards, in Chapter 3, “Special Cataloging Guidelines.

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All copy and volume information is information is updated in Voyager onlyFOLIO. Corrections and bibliographic updates that apply to all copies of the resource will be made to the OCLC master record only when it was created by Cornell (040 $a COO $c COO).

For RDA practice, applied to CJK cataloging, please consult: http://rdaandcjkworkshop.pbworks.com/w/page/49260024/Home

Also consult:

Creating/Updating FOLIO Inventory: Holdings Records (Voyager)

Creating Bibliographic Records (Voyager)

FOLIO/OCLC Relationships (LTS procedure #154)

Editing Bibliographic Records (Voyager) Inputting For Print Monographs (LTS procedure #4a#3)

 CMS OCLC Training Materials from 2019