Summary, July 2014

Challenge

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Find a way to reduce $5,800 annual printing costs for two color printers.

• This was critical to do following the decision by the Chemistry department to continue to not account for use by student, much less meter their use.
  • Costs for providing the portion ChemIT could control was around $4,625 per year.

Action, by ChemIT

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(Thank you, Michael Hint!)

1. Enrolled in a service contract with Eastern.
   1. This service provides us cheaper Xerox-branded consumables.
   2. This included maintenance services for the printers, even if off-warranty.
2. Bought a new, second color printer for a ninth of it's its expected cost.

Result

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Effected recurring savings of almost $2,000 per year.

• Reduced costs by over $1,000 per year for just consumables through use of new service contract with Eastern.
• Saved $333 per year on warranty-type services, covering both printers. ($500/3 yrs * 2 printers)
  
  • Accomplished this by not having to pay $500 for 3-year warranty service on new printer, or similar services for old printer, since service included with new service contract with Eastern.
• Saved ~$550 per year for new printer.
  • A new printer was bought at 1/9th the expected price, giving the lab two, full color printers.
  • Assume printer survives 4.5 years.
• Note 1: Paper costs remain as they were.
• Note 2: On-going actual savings assumes Eastern delivers on their service promises, of course.

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• Did this through loyalty rebate ($1,443.91) and trade-in ($224.75) of (old, broken Abruna) printer to Xerox.
• Did not buy the extra warranty (~$500 for 3 years), since under Eastern service contract. So price of printer was $1,925.22, not the expected $2,500.
• This gives Lars' s undergraduate lab two Xerox color printers. This new printer displaced a B&W HP printer, which went to Dan Lorey.

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