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A local note applies to a specific copy of a title cataloged in VOYAGER. Local notes may be displayed in the OPAC to communicate information to catalog users, or they may be displayed only in staff mode to provide information for processing. Locations for recording local notes include subfield $x or $z of the MFHD record's 852, 866, 867, or 868 fields.
Contact:Barb Tarbox Pedro Arroyo
Unit: Database Quality
Date last reviewed: 02 09/2814/20172020
Date of next review: February 20182021
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Staff Notes
OPAC Notes Pertaining to a Whole Copy
OPAC Notes Pertaining to Part of a Copy
Previously Coded OPAC Notes
Patterns for OPAC Notes
Abbreviations Used in Notes
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Staff Notes Anchor A A
Notes that contain processing information for staff do not display in the OPAC. Staff notes pertaining to the whole copy are recorded in the subfield $x of the 852. Use subfield $x of the 866, 867, or 868 for notes referring to that holdings statement. Several notes may be recorded for a single copy, but each should be in a separate $x subfield. When recording a note containing processing information for staff use, refer to Abbreviations Used in Notes to select appropriate abbreviations. If there is no abbreviation, record a concise note in your own words.
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These notes should be recorded in the subfield $z of the 852. Several notes may be recorded for a single copy, but each should be in a separate $z subfield. Notes pertaining to retention and location information should use the text from the list of Previously Coded OPAC Notes and Patterns for OPAC Notes. Exceptions to this guideline are determined at the processing center level.
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PREVIOUSLY CODED OPAC NOTES Anchor D D
| CODE | OPAC DISPLAY |
|---|---|
| ask:cir | For more information, ask at Circulation Desk |
| ask:ref | For more information, ask at Reference Desk |
| ci:cd | Current issues at Circulation Desk |
| ci:pr | Current issues in Periodicals Room |
| ci:pres | Current issues on Permanent Reserve |
| ci:res | Current issues on Reserve |
| cio | Current issues only |
| cyo | Current year only |
| k:cd | Kept at Circulation Desk |
| lahf | Library also owns holdings in microfilm |
| lahm | Library also owns holdings in microfiche |
| lahp | Library also owns holdings in paper |
| lato | Latest only |
| li:bi | Latest issue in binder |
| li:pres | Latest issue on Permanent Reserve |
| lv:ref | Latest volume in Reference |
| lv2:ref | Two latest volumes in Reference |
| lv3:ref | Three latest volumes in Reference |
| lv5:ref | Five latest volumes in Reference |
| oam:ref | Others may be available in microform. Ask at Reference |
| pui:cd | Previous unbound issues at Circulation Desk |
| rurfic | Retained until replaced by microfiche |
| rurflm | Retained until replaced by microfilm |
| sc | Subscription canceled [this is no longer used] |
| ui:cd | Unbound issues at Circulation Desk |
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Patterns of OPAC NotesAnchor E E
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The following standard abbreviations are used in staff notes in Voyager MFHD records. These abbreviations are not used in bibliographic records. Use the standard abbreviations in AACR2 for bibliographic records. Abbreviations listed here do not generate messages for OPACdisplay.
| CODE | MEANING |
|---|---|
| ac | added copy |
| anal | analyzed |
| apl | approval plan |
| asap | as soon as possible |
| av | added volume |
| avail | available |
| bd | bound |
| bo | back ordered |
| bw | bound with |
| c | copy/copies |
| canc | cancel or canceled |
| cat | catalog or cataloged |
| ccn | copy control number/statement |
| chrg | charge |
| clmd | claimed |
| cn | call number |
| conf | order/price/shipment confirmed |
| dbe=c (project code) | items shelved in stacks under this call# have been barcoded |
| def | defective |
| dep | deposit (account, etc.) |
| dmg | damaged |
| dup | duplicate |
| ed | edition |
| FALmove (project code) | Fine Arts items selected to be sent to Annex |
| FALmove3 | Fine Arts Perm Reserve titles selected to be sent to Annex |
| FALstay | Fine Arts serials remaining at FAL during FAL renovation |
| fasc | fascicle |
| fineanxtemp | Fine Arts books temporarily shelved at the Annex during FAL renovation |
| Hold for sale (project code) | Items selected for Tsinghua book move |
| hotelmove (project code) | Hotel serial holdings split project-Additional holdings record created for holdings |
| ilrmove (project code) | ILR serial holdings split project-Holdings record created for holdings before 2008 |
| inv | invoice |
| loc | location |
| ltr | letter |
| mfhd | MARC format holdings data |
| mo | month |
| msg | missing |
| nlp | no longer published |
| nlw | no longer wanted |
| nmp | no more published |
| no | number |
| nogoanx | decision not to send microfilm to Annex |
| np | never published |
| nr | not received |
| nrc | no response to claim |
| nv | note to vendor |
| nw | not wanted |
| nya | not yet available |
| nyp | not yet published |
| oc | order canceled |
| ochg | overcharge |
| olinrnv (project code) | Olin serial holdings split record. Holding record created for holdings before 2003 |
| oo | on order |
| oos | out of scope |
| op | out of print |
| ops | out of print, searching |
| os | out of stock |
| os=y (project code) | items linked to holding record have been selected to be sent to Annex |
| pam | pamphlet |
| pdl | publication delayed or postponed |
| pie | paid in error |
| po | purchase order |
| pr | price |
| prep | prepaid |
| prepub | prepublication |
| ps | publication suspended |
| pt | part |
| pub | publisher/published/publication |
| qtrly | quarterly |
| quote | quotation |
| rcv | received (used also as a vendor memo code) |
| repl | replacement |
| repr | reprint |
| rept | report from vendor |
| req | requester/requested |
| rev | revised |
| rte | route |
| rtn | return/returned |
| saf | series authority file |
| sl | shelflist |
| so | standing order |
| sso | series standing order |
| stmt | statement |
| tos | temporarily out of stock |
| tp | title page |
| trans | transferred |
| unp | dealer unable to identify publisher |
| uns | unable to supply |
| urisdupser (project code) | Duplicate Uris serial holdings |
| v | volume |
| vettemp | Vet books temporarily shelved at the Annex during Vet renovation |
| want | wanted |
| wd | withdrawn |
| wi | wrong item |
| yr | year |
| yy | fiscal year or two or more calendar years (used as a caption) |