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Instructions for updating inventory records of scrapped, stock, and missing machines |
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See also
- Standard Inventory Record Tutorial
- Usage tricks within:
Scrapped Machines
Reminder: Hard drives should usually be removed first, especially if easy, as in desktop systems.
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- All personal info (Upper fields on entry worksheet): Leave blank
- Room and Building: Leave blank
- Group: Leave Blank
- Machine Owner: Leave Blank
- Machine Function: "Scrapped"Owner:
- ScrapOS and OS Ver.: Leave Blank
- General Notes
- Include some general notes describing what the machine was previously used for.
- Note what date the machine was disposed of.
- Immutable machine info (Model, MAC address, Serial #, etc): Leave as is
- Delete IP address
EXAMPLE:
Update the DNSDB record for the item
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For machines (computers and printers) which are in stock, inventory conventions are as follows:
- Last name: "Stock"
- Room: 250 Baker whichever room the machine will be stored in
- Group: "Stock"
- Machine Function: "Stock" (pick the appropriate one between CHM and PHY)
- Verified Date: Update with current date.
- Possibly add a note stating its previous function (if this information would be useful).
- Usually at least the Machine Name and date of change.
- Clear other fields as needed, including Machine Name, Area, NetID, First, Role, Title, Department, DeptID, Machine Owner.
If machine is coming from a library or another source, take these additional steps:
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Update the inventory record in FM Pro
- Leave everything in the record in the same with the following exceptions:Following the convention for scrapped machines move all personal info to the general notes field.
- General Notes: (make sure to include the following)
- Date marked missing
- Room, building, group, machine function, and machine name.
- Machine Function: "Missing"
- Clear Room, Building, and Group fields (To ensure that we are not billing groups for missing machines).
- Clear Machine Name (To ensure easier searching and parsing of records).
- IMPORTANT: Do not modify the Verified Date. That date is reserved for hands-on/ visual confirmation of the machine's existence.
- If machine is very old (to the degree that it would be immediately scrapped if found now), may want to mark as scrap instead of missing with a note in the general comments.
- Example:
Update the DNSDB record for the item
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