Scope: **LTS has suspended the affidavit service for the foreseeable future, with the possible exception of issues related to Cornell theses.** The Library occasionally receives requests from law offices concerning when a publication was first made publicly available at CUL and/or to make and authenticate a copy of that publication from Cornell’s holdings. Since this information may be filed with a court, this procedure insures that we are in compliance with University Counsel policy regarding these matters. The following steps for responding to these requests are based on guidelines from Peter Hirtle, CUL’s former Intellectual Property Officer, in consultation with Cornell’s Office of University Counsel.
...
Unit: Senior Management Team
Date last reviewed: 06/03/2019
Date of next review: June 20202025
...
Requests to verify when a publication was first made publicly available at CUL
Requests to make and authenticate a copy of a publication from a publication from Cornell holdings
Requests for both a verification of date of availability and an authenticated photocopy
...
...
A. Requests to verify when a publication was first made publicly available at CULAnchor A A
...
- Alert the requestor that he/she must contact the Olin/Uris Interlibrary Services Lending Unit directly to request the authenticated photocopy, but to please hold their request until notified by LTS staff that the item(s) is ready and has been passed along to ILS. CUL considers the request for the photocopy, plus the affidavit, as a separate transaction from the query regarding when a document was first made available to the public. There is a $100 processing fee for each transaction, plus the cost of photocopying.
- Complete Steps A.1-9 above, then forward the item(s) to Olin/Uris Interlibrary Services Lending Unit in B42 Olin Library. Include a printout of the original request with the item(s), indicating that the item will be requested by *name of requestor*. Inform the requestor that the item(s) may now be requested from Olin/Uris Interlibrary Services Lending Unit.